The Madison County Board met Oct. 19 to award bids.
Here are the meeting's minutes, as provided by the board:
DEBRA D. MING MENDOZA
COUNTY CLERK OF MADISON COUNTY
EDWARDSVILLE, ILLINOIS
AGENDA
MADISON COUNTY BOARD
OCTOBER 19, 2016
To the Members of the Madison County Board:
The following is the Agenda for the County Board Meeting on Wednesday, October 19, 2016.
APPOINTMENTS:
1. State Park Fire Protection District.
a. Bill Ellis is recommended for appointment replacing Ashley Reid.
A. BUILDINGS AND FACILITIES MANAGEMENT COMMITTEE AND
FINANCE AND GOVERNMENT OPERATIONS COMMITTEE:
1. Resolution to Award Contract for Janitorial Services for Designated Madison County
Facilities.
B. FINANCE AND GOVERNMENT OPERATIONS COMMITTEE:
1. Summary Report of Claims and Transfers.
2. Immediate Emergency Appropriation-2016 Adult Redeploy Illinois Grant.
3. Resolution to Purchase Six Refurbished Model DS200 Digital Image Scanners for the
Madison County Clerk.
4. A Resolution to Award Contract for Actuarial Services for FY 2016-2019.
5. Resolution Setting Bond for Position of County Auditor.
C. GOVERNMENT RELATIONS COMMITTEE:
1. Resolution Concerning Review of Executive Session Minutes for the Period Ending
August 21, 2016.
D. GRANTS COMMITTEE AND FINANCE AND GOVERNMENT
OPERATIONS COMMITTEE:
1. A Resolution Awarding Bids for LIHEAP HVAC Contractors.
E. INFORMATION TECHNOLOGY COMMITTEE AND
FINANCE AND GOVERNMENT OPERATIONS COMMTTEE:
1. Resolution to Purchase Cisco Smartnet Maintenance for the Madison County IT
Department.
2. Resolution to Purchase Maintenance Renewal on Microsoft Software Licensing for the
Madison County IT Department.
F. JUDICIARY COMMITTEE AND FINANCE AND
GOVERNMENT OPERATIONS COMMITTEE:
1. Resolution to Enter into an Inmate Telephone Services Agreement between Inmate
Calling Solutions, LLC and the Madison County Sheriff’s Office.
G. PLANNING AND DEVELOPMENT COMMITTEE:
1. Zoning Resolutions.
2. Zoning Resolution Z16-0063.
H. PUBLIC SAFETY COMMITTEE:
1. A Resolution Authorizing Pet Population Grant.
I. PUBLIC SAFETY COMMITTEE AND EMERGENCY TELEPHONE
SYSTEMS BOARD AND FINANCE AND GOVERNMENT
OPERATIONS COMMITTEE:
1. Resolution to Extend the Current Opt-E-Man Service Customized Switched Metro
Ethernet Service Contract for Madison County 911 Emergency Telephone System
Department.
J. TRANSPORTATION COMMITTEE:
1. A Resolution Amending the Madison County Matching Tax Fund Policy
2. County Maintenance Resolution.
K. NEW BUSINESS:
1.
L. MISCELLANEOUS:
1. Monthly Report of County Clerk, Circuit Clerk, Recorder, Sheriff, Treasurer, and
Coroner.
2. Public Comment.
RESOLUTION TO AWARD CONTRACT FOR JANITORIAL SERVICES FOR DESIGNATED
MADISON COUNTY FACILITIES
Mr. Chairman and Members of the County Board:
WE, your Buildings & Facilities Management Committee received two (2) bids for the Janitorial
Services contract for various Madison County Facilities and,
WHEREAS, the two (2) bids were received from the following including the base bid A and base
bid B:
1. CR Systems……………………………………….……………………….$230,000.00
2. American Main…………………………………………………………….…….$378,000.00
WHEREAS, the Building Administrator has reviewed the bids and recommends the lowest
responsible bidder, CR Systems of East Alton, Illinois in the amount of Two Hundred Thirty Thousand
Dollars ($230,000.00); and,
WHEREAS, the Contract will be funded by the FY2017 Buildings & Lands funds.
NOW, THEREFORE BE IT RESOLVED by the County Board of the County of Madison, Illinois,
that the County Board Chairman be hereby directed and designated to execute said contract with CR
Systems of East Alton, Illinois contingent on the contractor furnishing all required documentation.
Respectfully submitted by:
s/ Art Asadorian s/ Jack Minner
Art Asadorian Jack Minner
Joe Semanisin Michael Holliday, Sr.
Steve Adler Larry Trucano
s/ Bruce Malone s/ Kelly Tracy
Bruce Malone Kelly Tracy
s/ Roger Alons s/ William Meyer
Roger Alons William Meyer
s/ Mick Madison s/ Ann Gorman
Mick Madison Ann Gorman
s/ Jim Dodd s/ Jamie Goggin
Jim Dodd Jamie Goggin
Buildings and Facilities Management Committee Finance and Gov’t Operations Committee
SUMMARY REPORT OF CLAIMS
AND TRANSFERS
September
Mr. Chairman and Members of the
County Board:
Submitted herewith is the Claims and Transfers Report for the month of September 2016
requesting approval.
Payroll Claims
09/09/2016, 09/23/2016, 10/19/2016
GENERAL FUND $ 2,358,065.66 $ 631,340.33
SPECIAL REVENUE FUND 1,228,920.72 3,901,393.76
DEBT SERVICE FUND 0.00 0.00
CAPITAL PROJECT FUND 0.00 102,985.77
ENTERPRISE FUND 51,683.63 196,369.08
INTERNAL SERVICE FUND 28,112.67 888,274.99
COMPONENT UNIT 0.00 0.00
GRAND TOTAL $ 3,666,782.68 $ 5,720,363.93
s/ Rick Faccin s/ Jack Minner
Madison County Auditor s/ William S. Meyer
October 19, 2016 s/ Jamie Goggin
s/ Larry Trucano
s/ Kelly Tracy
s/ Ann Gorman
Finance & Gov't Operations Committee
IMMEDIATE EMERGENCY APPROPRIATION
WHEREAS, the Fiscal Year 2016 Budget for the County of Madison has been duly adopted by the
County Board; and,
WHEREAS, subsequent to the adoption of said budget, the County has received a grant in the
amount of $192,347 entitled the Adult Redeploy Illinois Program, with the purpose of establishing a
continuum of local, community-based sanctions and treatment alternatives for non-violent offenders who
would otherwise be incarcerated; and
WHEREAS, the Illinois Criminal Justice Information Authority has authorized state funds of
$192,347, with the County providing no matching funds; and
WHEREAS, the agreement provides a grant period of July 1, 2015 through June 30, 2016; and
WHEREAS, a partial appropriation of this grant in the amount of $54,900 was made in Fiscal Year
2015 to cover the expenditures for the period of July 1, 2015 through November 30, 2015;
NOW, THEREFORE, BE IT RESOLVED by the County Board of the County of Madison that
pursuant to Chapter 55, Section 5/6 - 1003, Illinois Compiled Statutes that this immediate emergency
appropriation be hereby adopted whereby the Fiscal Year 2016 Budget for the County of Madison be
increased by $137,447 in the fund established as the 2016 Adult Redeploy Illinois Program.
Respectfully submitted,
s/ Jack Minner
s/ William S. Meyer
s/ Kelly Tracy
s/ Ann Gorman
Finance & Gov’t Operations
RESOLUTION TO PURCHASE SIX (6) REFURBISHED MODEL DS200 DIGITAL IMAGE
SCANNERS FOR THE MADISON COUNTY CLERK
Mr. Chairman and Members of the County Board:
WHEREAS, the Madison County Clerk wishes to purchase six (6) refurbished Model DS200 Digital
Image Scanners; and,
WHEREAS, these digital image scanners are available from;
Election Systems & Software………………………………. $30,570.00
6055 Paysphere Circle
Chicago, IL 60676
WHEREAS, Election Systems & Software has met all specifications at a total contract price of Thirty
thousand five hundred seventy dollars ($30,570.00); and,
WHEREAS, the total cost of this expenditure will be paid from the FY2016 HAVA Phase III Grant
funds;
NOW, THEREFORE BE IT RESOLVED by the County Board of Madison County Illinois, that
the County Board Chairman be hereby directed and designated to execute said contract with Election
Systems & Software of Chicago, IL for the aforementioned Refurbished Model ds200 Digital Image
Scanners.
Respectfully submitted,
Jack Minner
Michael Holliday, Sr.
Larry Trucano
s/ Kelly Tracy
Kelly Tracy
s/ Ann Gorman
Ann Gorman
s/ William Meyer
William Meyer
s/ Jamie Goggin
Jaimie Goggin
Finance & Government Operations Committee
RESOLUTION TO AWARD CONTRACT FOR ACTUARIAL SERVICES FOR FY 2016-2019
Mr. Chairman and Members of the Madison County Board:
WHEREAS, the County must comply with Governmental Accounting Standards Board (GASB)
pronouncement #45/#75 for the valuation and reporting of the County’s Post-Employment Benefits Other
than Pensions for inclusion in the County’s annual audited financial statements; and
WHEREAS, the services of an actuarial consultant are needed to value said benefits, and
WHEREAS, the request for proposals was advertised and received for ACTUARIAL SERVICES
for fiscal years ending November 30, 2016, 2017, 2018 and 2019, with an option to renew for an additional
four year term, from the following contractors:
MarAcon, LLC
St Louis, MO 63119……………………….$24,800 not to exceed
MWM Consulting Group
Chicago, IL 60604…….………………….$39,000 not to exceed***
Foster & Foster, Inc
Oakbrook Terrace, IL 60181…………….$44,300 not to exceed
CBIZ Benefits & Insurance Services, Inc
CBIZ Retirement Services Division
Kansas City, MO 64112………………….$54,000 not to exceed
WHEREAS, the proposals were reviewed by the Auditor’s Office and the Safety & Risk Department
and it was determined MWM Consulting Group was the lowest qualified responsible bidder; and,
WHEREAS, the four year total contract cost for actuarial services as deemed necessary by the
County will not exceed the amount of Thirty Nine Thousand Dollars ($39,000); and,
WHEREAS, the actuarial services will be paid out of the Personnel budget;
NOW, THEREFORE BE IT RESOLVED by the Board of Madison County, Illinois, that the
Madison County Board Chairman is hereby authorized to execute and enter into said contract with MWM
Consulting Group, Chicago, Illinois for the aforementioned services.
Respectfully Submitted by,
s/ Jack Minner
Jack Minner
Michael Holliday, Sr.
Larry Trucano
s/ Kelly Tracy
Kelly Tracy
s/ Ann Gorman
Ann Gorman
s/ William Meyer
William Meyer
s/ Jamie Goggin
Jaimie Goggin
Finance & Government Operations Committee
A RESOLUTION SETTING BOND FOR POSITION OF COUNTY AUDITOR
WHEREAS, the Madison County Board is required by State Statute to fix the amount of the Bond
required of a person elected to the position of Madison County Auditor prior to the election; and
WHEREAS, it is recommended that the amount of the required Bond be fixed at the sum of Forty
Thousand Dollars ($40,000.00).
NOW, THEREFORE BE IT RESOLVED by the County Board of Madison County that the
amount of the required Bond for the position of Madison County Auditor be and is hereby fixed at the sum
of Forth Thousand Dollars ($40,000.00).
Respectfully submitted,
s/ Jack Minner
Jack Minner
s/ Jamie Goggin
Jamie Goggin
Michael Holliday, Sr.
s/ Ann Gorman
Ann Gorman
s/ Kelly Tracy
Kelly Tracy
s/ Larry Trucano
Larry Trucano
s/ William Meyer
Bill Meyer
Finance and Government Operations Committee
RESOLUTION CONCERNING REVIEW OF EXECUTIVE SESSION MINUTES FOR THE
PERIOD ENDING AUGUST 31, 2016
WHEREAS, the Madison County Board and its Committees are governed by the provisions of the
Illinois Open Meetings Act 5 ILCS 120/1 through 120/6 concerning the management of minutes of
Executive Sessions of the Board and its Committees; and
WHEREAS, section 5 ILCS 120/2.06 of the Act requires that at least a semi-annual review of the
minutes of closed sessions be done to determine whether or not said minutes must remain closed or may be
opened to public review; and
WHEREAS, the minutes of closed sessions held through August 31, 2015 have been reviewed and
the result of that review is the attached list of closed session minutes that may be opened to public review
"open list" and the attached list of closed session minutes that must remain closed to pubic inspection for
the reasons stated "closed list"; and
WHEREAS, it is recommended that the minutes on the "open list" be opened to public inspection
and those on the "closed list" remain closed.
NOW, THEREFORE, BE IT RESOLVED by the County Board of Madison County, Illinois that
the minutes of closed sessions on the "open list" be opened for public inspection as of this date, and that
the minutes of closed sessions on the "closed list" remain closed until further review, and that any recordings
may be discarded after the applicable period set forth by law.
Respectfully submitted,
s/ Kelly Tracy
s/ Mike Walters
s/ Judy Kuhn
s/ Nick Petrillo
s/ Brenda Roosevelt
Government Relations Committee
OPEN LIST:
None
CLOSED LIST:
Madison County Board
March 16, 2016
March 23, 2016
August 17, 2016
Facilities Management Committee
February 3, 2015
April 7, 2015
Finance and Government Operations Committee
March 9, 2016
August 10, 2016
September 14, 2016
Sewer Facilities Committee
August 4, 2016
CLOSED PERMANENTLY
(The following minutes remain closed permanently to protect the public interest or the privacy of an
individual by keeping them confidential)
None
RESOLUTION AWARDING BIDS FOR LIHEAP HVAC CONTRACTORS
WHEREAS, Madison County administers the Illinois Low Income Housing Energy Assistance
Program (LIHEAP); and
WHEREAS, bids were solicited using the State of Illinois DCEO procurement and evaluation
guidelines for weatherization materials and furnace contractors for the 2017 program year; and
WHEREAS, attached are the aggregated bids for those qualified HVAC Contractors that met all
specifications contained in the bid packet;
NOW, THEREFORE, BE IT RESOLVED by the County Board of Madison County, Illinois that
the, HVAC Packets 2017 LIHEAP Emergency Furnace Contract be awarded to JM Heat & Cool.;
BE IT FURTHER RESOLVED that the Chairman be authorized to sign the contract and other
documents as appropriate pertaining to the above.
BE IT FURTHER RESOLVED that the County Board hereby directs and designates the
Community Development Department to act as the County's authorized representative in connection with
Madison County LIHEAP.
All of which is respectfully submitted,
s/ Bruce Malone s/ Jack Minner
s/ Liz Dalton s/ William Meyer
s/ Tom McRae s/ Jamie Goggin
s/ Judy Kuhn s/ Ann Gorman
s/ Ann Gorman s/ Kelly Tracy
s/ Gussie Glasper
Grants Committee Finance & Gov. Operations Committee
RESOLUTION TO PURCHASE CISCO SMARTNET MAINTENANCE FOR THE MADISON
COUNTY INFORMATION TECHNOLOGY DEPARTMENT
Mr. Chairman and Members of the County Board:
WHEREAS, the Madison County Information Technology Department wishes to purchase the Cisco
SmartNet maintenance; and,
WHEREAS, proposals were received from the following vendors; and,
SecureData Technologies Inc.
650-B Pierce Blvd.
O’Fallon, IL ……….…………three (3) year contract ……………….…$252,770.23
($84,256.75) annually
Ricoh
1400 S. Highway Dr., Suite 300
Fenton, MO 63099……………………one (1) year contract …………….……$124,691.16
WHEREAS, Secure Technologies Inc. met all specifications at a total contract price of Two hundred
fifty-two thousand seven hundred seventy dollars and twenty-three cents ($252,770.23) on a three (3) year
contract with three annual payments of Eighty-four thousand two hundred fifty-six dollars and seventyfive
cents ($84,256.75); and,
WHEREAS, it is the recommendation of the Madison County Information Technology Department
to purchase said maintenance from SecureData Technologies Inc. of O’Fallon, IL; and,
WHEREAS, the Information Technology FY 2016 budget will pay for this maintenance.
NOW, THEREFORE BE IT RESOLVED by the County Board of Madison County Illinois, that
the County Board Chairman be hereby directed and designated to execute said contract with SecureData
Technologies, of O’Fallon, IL for the aforementioned Cisco Smartnet Maintenance.
Respectfully submitted by,
s/ Ann Gorman s/ Jack Minner
Ann Gorman Jack Minner
Michael Holliday, Sr. Michael Holliday, Sr.
s/ Liz Dalton s/ Larry Trucano
Liz Dalton Larry Trucano
s/ Steve Brazier s/ Kelly Tracy
Steve Brazier Kelly Tracy
s/ Lisa Ciampoli s/ Ann Gorman
Lisa Ciampoli Ann Gorman
s/ Jamie Goggin s/ William Meyer
Jamie Goggin Bill Meyer
s/ Brad Maxwell s/ Jamie Goggin
Brad Maxwell Jamie Goggin
Information Technology Committee Finance & Government Operations Committee
RESOLUTION TO PURCHASE MAINTENANCE RENEWAL ON MICROSOFT SOFTWARE
LICENSING FOR THE MADISON COUNTY INFORMATION TECHNOLOGY
DEPARTMENT
Mr. Chairman and Members of the County Board:
WHEREAS, the Madison County Information Technology Department wishes to purchase
maintenance renewal on Microsoft software licensing; and,
WHEREAS, this maintenance renewal is available for purchase under Illinois State Contract from
CDW-G; and,
CDW-G
120 South Riverside Drive
Chicago, IL 60606…………………………………………………………….……. $41,738.67
WHEREAS, CDW-G met all specifications at a total contract price of Forty-one thousand seven
hundred thirty-eight dollars and sixty-seven cents ($41,738.67); and,
WHEREAS, it is the recommendation of the Madison County Information Technology Department
to purchase said maintenance from CDW-G of Chicago, IL; and,
WHEREAS, this maintenance renewal will be paid for from the Information Technology
Department FY2016 funds.
NOW, THEREFORE BE IT RESOLVED by the County Board of Madison County Illinois, that
the County Board Chairman be hereby directed and designated to execute said contract with CDW-G of
Chicago, IL for the aforementioned maintenance renewal.
Respectfully submitted by,
s/ Ann Gorman s/ Jack Minner
Ann Gorman Jack Minner
Michael Holliday, Sr. Michael Holliday, Sr.
s/ Liz Dalton s/ Larry Trucano
Liz Dalton Larry Trucano
s/ Steve Brazier s/ Kelly Tracy
Steve Brazier Kelly Tracy
s/ Lisa Ciampoli s/ Ann Gorman
Lisa Ciampoli Ann Gorman
s/ Jamie Goggin s/ William Meyer
Jamie Goggin Bill Meyer
s/ Brad Maxwell s/ Jamie Goggin
Brad Maxwell Jamie Goggin
Information Technology Committee Finance & Government Operations Committee
RESOLUTION TO ENTER INTO AN INMATE TELEPHONE SERVICES AGREEMENT
BETWEEN INMATE CALLING SOLUTIONS, LLC AND THE MADISON COUNTY
SHERIFF’S OFFICE
Mr. Chairman and Members of the County Board:
WHEREAS, the Madison County Sheriff’s Office wishes to enter into an Inmate Telephone Services
Agreement; and
WHEREAS, this agreement is available from Inmate Calling Solutions, LLC, d/b/a ICSolutions;
IC Solutions
2200 Danbury Street
San Antonio, TX 78217…….See attached rates and charges schedule and commissions schedule
WHEREAS, ICS will install, operate and maintain equipment at no charge to Madison County and
will pay Madison County the commission amounts set forth on the attached schedule.
NOW, THEREFORE BE IT RESOLVED by the County Board of the County of Madison Illinois,
that the County Board Chairman is hereby directed and designated to execute said Inmate Telephone
Service Agreement with Inmate Calling Solutions of San Antonio, TX
Respectfully submitted by,
s/ Steve Brazier s/ Jack Minner
Steve Brazier Jack Minner
s/ Gussie Glasper
Gussie Glasper Michael Holliday, Sr.
s/ William Gushleff
William Gushleff Larry Trucano
s/ Mike Walter s/ Kelly Tracy
Mike Walters Kelly Tracy
s/ Liz Dalton s/ Ann Gorman
Liz Dalton Ann Gorman
s/ Jamie Goggin s/ William Meyer
Jamie Goggin William Meyer
s/ Robert Pollard s/ Jamie Goggin
Robert Pollard Jaimie Goggin
Judiciary Committee Finance & Government Operations Committee
October 6, 2016
Finding of Fact and Recommendations
Mr. Michael Campbell, Chairman, called the meeting to order at 8:30 AM in the office of the Madison County
Planning and Development Department.
Present were Misters Campbell, Dauderman, Davis, and Janek.
Absent were Misters Koeller, Sedlacek and St. Peters.
The Board of Appeals, established by the Chairman and the Board of Supervisors and provided for under
the terms of the Madison County Zoning Ordinance, 1963 and all subsequent amendments/revisions thereto
does hereby submit the Reports and Recommendations on the following:
File #Z16-0065 – Ethan Humbert (Wood River Township)
File #Z16-0068 – Caine and Kara Kelso (Alhambra Township)
File #Z16-0067 – Craig and Becky Furry (Pin Oak Township)
File #Z16-0069 – George and Vicky Ingraham (Collinsville Township)
File #Z16-0070 – Charles Pomeroy (Collinsville Township)
RESOLUTION – Z16-0065
WHEREAS, on the 6th day of October 2016, a public hearing was held to consider the petition of Ethan
Humbert, applicant, and Steve Sweet, owner of record, requesting a Variance as per Article 93.031, Section
(B), Item (7), of the Madison County Zoning Ordinance in order to build an addition to an existing building
that will be 3 feet from the west property line instead of the required 10 feet. This is located in a B-3
Highway Business District in Wood River Township, more commonly known as 57 East Airline Drive,
East Alton, Illinois; and,
WHEREAS, the Madison County Zoning Board of Appeals has submitted its Findings for the aforesaid
petition; and,
WHEREAS, it was the recommendation in the aforesaid Report of Findings of the Madison County Zoning
Board of Appeals that the petition of Ethan Humbert be as follows: Granted, and;
WHEREAS, it is the opinion of the County Board of Madison County that the Findings made by the Madison
County Zoning Board of Appeals should be approved and Resolution adopted.
NOW, THEREFORE BE IT RESOLVED that this resolution is approved and shall take effect immediately
upon its adoption.
Bill Meyer, Chairman
Jack Minner
Kelly Tracy
Brenda Roosevelt
Helen Hawkins
Robert Pollard
Brad Maxwell
Planning & Development Committee
October 17, 2016
Finding of Fact and Recommendations
Z16-0065 - Petition of Ethan Humbert, applicant, and Steve Sweet, owner of record, requesting a Variance
as per Article 93.031, Section (B), Item (7), of the Madison County Zoning Ordinance in order to build an
addition to an existing building that will be 3 feet from the west property line instead of the required 10
feet. This is located in a B-3 Highway Business District in Wood River Township, more commonly known
as 57 East Airline Drive, East Alton, Illinois PPN#19-2-08-15-16-401-005 (13)
A motion was made by Mr. Janek and seconded by Mr. Dauderman that the petition of Ethan Humbert be
as follows: “Granted.”
The Finding of Fact of the Board of Appeals: I. The notice of public hearing was posted on the property in
accordance with the terms of the ordinance; II. The legal notice appeared in the newspaper and meets the
requirements of the ordinance for publication; III. The adjoining property owners were notified by mail of
the time and date of the public hearing; IV. Ethan Humbert, applicant, stated that his auto body repair shop
is seeking to expand by attaching a building addition to the existing structure. Mr. Humbert stated that the
addition would be three (3) feet from the west property line instead of the required ten (10) feet. Mr.
Humbert explained that the setback variance would allow him to use the east portion of the property to
access behind the building. Mr. Hubert stated that he spoke to the adjoining property owner to the west, the
the Rosewood Heights Fire District, and that they are in support of the request; V. Justin Wilkinson, Kyle
Roverson, and Christopher White spoke on behalf of the Rosewood Heights Fire District, adjoining
property owner to the west at 45 E. Airline Drive. The Fire District spoke in support of the request and
submitted a letter of support for the record; VI. Wenona Gossett, adjoining property owner to the north at
82 E. Airline Drive, spoke in favor of the request; VII. The Board of Appeals notes for the record that the
proposed variance request would be compatible with the surrounding area; VIII. The Board of Appeals
feels that to allow this request would not cause a detrimental effect on adjoining properties; IX. The Board
of Appeals notes that the Comprehensive Plan, Madison County Zoning Ordinance, and the zoning file
were taken into consideration.
Voice Vote.
Ayes to the motion: Misters Campbell, Dauderman, Davis, and Janek.
Nays to the motion: None.
Absent: Misters Koeller, Sedlacek and St. Peters.
Where upon the Chairman declared the motion duly adopted.
RESOLUTION – Z16-0068
WHEREAS, on the 6th day of October 2016, a public hearing was held to consider the petition of Caine and
Kara Kelso, owners of record, requesting a variance, as per Article 93.052, Section (H) of the Madison
County Zoning Ordinance in order to construct a metal accessory building on site. This is located in an "R-
3" Single Family Residential District in Alhambra Township, more commonly known as 6527 Dauderman
Rd. Alhambra, Illinois; and,
WHEREAS, the Madison County Zoning Board of Appeals has submitted its Findings for the aforesaid
petition; and,
WHEREAS, it was the recommendation in the aforesaid Report of Findings of the Madison County Zoning
Board of Appeals that the petition of Caine and Kara Kelso be as follows: Granted, and;
WHEREAS, it is the opinion of the County Board of Madison County that the Findings made by the Madison
County Zoning Board of Appeals should be approved and Resolution adopted.
NOW, THEREFORE BE IT RESOLVED that this resolution is approved and shall take effect immediately
upon its adoption.
Bill Meyer, Chairman
Jack Minner
Kelly Tracy
Brenda Roosevelt
Helen Hawkins
Robert Pollard
Brad Maxwell
Planning & Development Committee
October 17, 2016
Finding of Fact and Recommendations
Z16-0068 - Petition of Caine and Kara Kelso, owners of record, requesting a Variance, as per Article
93.052, Section (H) of the Madison County Zoning Ordinance in order to construct a metal accessory
building on site. This is located in a "R-3" Single Family Residential District in Alhambra Township, more
commonly known as 6527 Dauderman Rd. Alhambra, Illinois PPN# 07-1-11-11-04-401-003.001 (04)
A motion was made by Mr. Dauderman and seconded by Mr. Davis that the petition of Caine and Kara
Kelso be as follows: “Granted.”
The Finding of Fact of the Board of Appeals: I. The notice of public hearing was posted on the property in
accordance with the terms of the ordinance; II. The legal notice appeared in the newspaper and meets the
requirements of the ordinance for publication; III. The adjoining property owners were notified by mail of
the time and date of the public hearing; IV. Caine Kelso, applicant and property owner, stated that he is
seeking a variance in order to construct a metal accessory building in an “R-2” Single Family Residential
District. Mr. Kelso stated that the subject property is three (3) acres in size, fitting the characteristics of the
County’s “A” Agriculture District which permits metal accessory structures; V. Roland Stoecklin, nearby
property owner at 6512 Dauderman Road, spoke in favor of the request; VI. The Board of Appeals notes
for the record that the proposed variance request would be compatible with the surrounding area; VII. The
Board of Appeals feels that to allow this request would not cause a detrimental effect on adjoining
properties; VIII. The Board of Appeals notes that the Comprehensive Plan, Madison County Zoning
Ordinance, and the zoning file were taken into consideration.
Voice Vote.
Ayes to the motion: Misters Campbell, Dauderman, Davis, and Janek.
Nays to the motion: None.
Absent: Misters Koeller, Sedlacek and St. Peters.
Where upon the Chairman declared the motion duly adopted.
RESOLUTION – Z16-0067
WHEREAS, on the 6th day of October 2016, a public hearing was held to consider the petition of Craig and
Becky Furry, owners of record, requesting a variance as per Article 92.023, Section (B), Item (2) of the
Madison County Zoning Ordinance in order to construct an addition to an existing dwelling that will be 31
feet from the east property line instead of the required 50 feet. This is located in an Agricultural District in
Pin Oak Township, more commonly known as 9256 Pin Oak Road, Edwardsville, Illinois; and,
WHEREAS, the Madison County Zoning Board of Appeals has submitted its Findings for the aforesaid
petition; and,
WHEREAS, it was the recommendation in the aforesaid Report of Findings of the Madison County Zoning
Board of Appeals that the petition of Craig and Becky Furry be as follows:
I. That the variance request is granted; II. The applicant shall submit a ‘Finished Construction’
Flood Elevation Certificate within thirty (30) days after the new construction has been completed,
confirming that the top of the Finished Floor (lowest) Elevation is a minimum of two (2) feet
above the Base Flood Elevation (BFE), and;
WHEREAS, it is the opinion of the County Board of Madison County that the Findings made by the Madison
County Zoning Board of Appeals should be approved and Resolution adopted.
NOW, THEREFORE BE IT RESOLVED that this resolution is approved and shall take effect immediately
upon its adoption.
Bill Meyer, Chairman
Jack Minner
Kelly Tracy
Brenda Roosevelt
Helen Hawkins
Robert Pollard
Brad Maxwell
Planning & Development Committee
October 17, 2016
Finding Of Fact and Recommendations
Z16-0067 - Petition of Craig and Becky Furry, owners of record, requesting a Variance as per Article
92.023, Section (B), Item (2) of the Madison County Zoning Ordinance in order to construct an addition to
an existing dwelling that will be 31 feet from the east property line instead of the required 50 feet. This is
located in an Agricultural District in Pin Oak Township, more commonly known as 9256 Pin Oak Road,
Edwardsville, Illinois PPN#10-1-16-15-00-000-017 (11)
A motion was made by Mr. Davis and seconded by Mr. Janek that the petition of Craig and Becky Furry
be as follows: I. That the variance request is granted; II. The applicant shall submit a ‘Finished
Construction’ Flood Elevation Certificate within thirty (30) days after the new construction has been
completed, confirming that the top of the Finished Floor (lowest) Elevation is a minimum of two (2) feet
above the Base Flood Elevation (BFE).
The Finding of Fact of the Board of Appeals: I. The notice of public hearing was posted on the property in
accordance with the terms of the ordinance; II. The legal notice appeared in the newspaper and meets the
requirements of the ordinance for publication; III. The adjoining property owners were notified by mail of
the time and date of the public hearing; IV. Craig Furry, applicant and property owner, stated that he is
seeking to construct an addition to his property that would be 31 feet from the east property line instead of
the required 50. Mr. Furry stated that he and his wife moved to the property two years ago and have four
children in a three bedroom home. Mr. Furry stated that his mother who is 88 years old will be moving in
with the family in the near future, furthering their need for extra living space. Mr. Furry stated that he is
seeking to build towards the east due to a physical restriction of the subject property being located entirely
within floodplain. Mr. Furry stated that the addition would be located away from Silver Creek, which is
located on the western portion of the property; V. Marvin Furry, adjoining property owner to the south at
9262 Pin Oak Road, spoke in support of the request; VI. Kay Weis, property owner to the east at 8926 State
Route 143, spoke in support of the request; VII. The Board of Appeals notes for the record that the proposed
variance request would be compatible with the surrounding area; VIII. The Board of Appeals feels that to
allow this request would not cause a detrimental effect on adjoining properties; IX. The Board of Appeals
notes that the Comprehensive Plan, Madison County Zoning Ordinance, and the zoning file were taken into
consideration.
Voice Vote.
Ayes to the motion: Misters Campbell, Dauderman, Davis, and Janek.
Nays to the motion: None.
Absent: Misters Koeller, Sedlacek and St. Peters.
Where upon the Chairman declared the motion duly adopted.
RESOLUTION – Z16-0069
WHEREAS, on the 6th day of October 2016, a public hearing was held to consider petition of George and
Vicky Ingraham, owners of record, requesting a variance as per Article 93.052, Section (H) of the Madison
County Zoning Ordinance in order to construct a metal accessory building in an R-2 Single Family
Residential District. This is located in Collinsville Township, more commonly known as 230 S. Wilson
Heights, Collinsville, Illinois; and,
WHEREAS, the Madison County Zoning Board of Appeals has submitted its Findings for the aforesaid
petition; and,
WHEREAS, it was the recommendation in the aforesaid Report of Findings of the Madison County Zoning
Board of Appeals that the petition of George and Vicky Ingraham be as follows: Granted, and;
WHEREAS, it is the opinion of the County Board of Madison County that the Findings made by the Madison
County Zoning Board of Appeals should be approved and Resolution adopted.
NOW, THEREFORE BE IT RESOLVED that this resolution is approved and shall take effect immediately
upon its adoption.
Bill Meyer, Chairman
Jack Minner
Kelly Tracy
Brenda Roosevelt
Helen Hawkins
Robert Pollard
Brad Maxwell
Planning & Development Committee
October 17, 2016
Finding Of Fact and Recommendations
Z16-0069 - Petition of George and Vicky Ingraham, owners of record, requesting a variance as per Article
93.052, Section (H) of the Madison County Zoning Ordinance in order to construct a metal accessory
building in an R-2 Single Family Residential District. This is located in Collinsville Township, more
commonly known as 230 S. Wilson Heights, Collinsville, Illinois PPN#13-2-21-13-02-202-015 (29)
A motion was made by Mr. Campbell and seconded by Mr. Dauderman that the petition of George and
Vicky Ingraham be as follows: “Granted.”
The Finding of Fact of the Board of Appeals: I. The notice of public hearing was posted on the property in
accordance with the terms of the ordinance; II. The legal notice appeared in the newspaper and meets the
requirements of the ordinance for publication; III. The adjoining property owners were notified by mail of
the time and date of the public hearing; IV. George Ingraham, applicant and property owner, stated that he
is seeking a variance in order to locate a new metal accessory building in an “R-2” Single Family Residential
District. Mr. Ingraham stated that the garage would be for personal use and storage in order to make space
in the existing garage attached to the dwelling; V. Mark Leonard, nearby property owner of 119 David
Drive, stated that he is an attorney representing himself and various clients. Mr. Leonard inquired about the
design of the structure. Mr. Ingraham replied that the structure will be a Morton, steel-framed building with
color and trim that match the dwelling and a brown roof. Mr. Leonard stated that there are multiple
variances within the subdivision. Chairman Campbell asked Mr. Leonard to clarify his comment. Mr.
Leonard stated that there are illegal businesses within the neighborhood in accessory structures. Chairman
Campbell informed Mr. Leonard that he would need to call the Planning and Development Department to
file a complaint regarding the business activity, and that the subject hearing is in regard to Mr. Ingraham
having a metal structure in an “R-2” District for personal use only. Mr. Leonard inquired if the new garage
would involve a new entrance along S. Wilson Heights Road. Mr. Ingraham stated that he will utilize his
existing driveway entrance only; VI. The Board of Appeals notes for the record that the proposed variance
request would be compatible with the surrounding area; VII. The Board of Appeals feels that to allow this
request would not cause a detrimental effect on adjoining properties; VIII. The Board of Appeals notes that
the Comprehensive Plan, Madison County Zoning Ordinance, and the zoning file were taken into
consideration.
Voice Vote.
Ayes to the motion: Misters Campbell, Dauderman, Davis, and Janek.
Nays to the motion: None.
Absent: Misters Koeller, Sedlacek and St. Peters.
Where upon the Chairman declared the motion duly adopted.
RESOLUTION – Z16-0070
WHEREAS, on the 6th day of October 2016, a public hearing was held to consider petition of Charles
Pomeroy, owner of record, requesting a variance as per Article 93.051, Section (A), Item (3), Sub (c) of the
Madison County Zoning Ordinance in order to construct an accessory building in a front yard setback area
of a corner lot. Also, a variance as per Article 93.096 in order to construct a swimming pool in the front
yard setback area of a corner lot. Also, a variance as per Article 93.080, Section (E) in order to construct a
six (6) foot tall solid board fence in the front yard setback of a corner lot. This is located in an “R-1” Single
Family Residential District in Collinsville Township, more commonly known as 2203 Wildwood Drive,
Glen Carbon, Illinois; and,
WHEREAS, the Madison County Zoning Board of Appeals has submitted its Findings for the aforesaid
petition; and,
WHEREAS, it was the recommendation in the aforesaid Report of Findings of the Madison County Zoning
Board of Appeals that the petition of Charles Pomeroy be as follows: Granted, and;
WHEREAS, it is the opinion of the County Board of Madison County that the Findings made by the Madison
County Zoning Board of Appeals should be approved and Resolution adopted.
NOW, THEREFORE BE IT RESOLVED that this resolution is approved and shall take effect immediately
upon its adoption.
Bill Meyer, Chairman
Jack Minner
Kelly Tracy
Brenda Roosevelt
Helen Hawkins
Robert Pollard
Brad Maxwell
Planning & Development Committee
October 17, 2016
Finding of Fact and Recommendations
Z16-0070 - Petition of Charles Pomeroy, owner of record, requesting a Variance as per Article 93.051,
Section (A), Item (3), Sub (c) of the Madison County Zoning Ordinance in order to construct an accessory
building in a front yard setback area of a corner lot. Also, a Variance as per Article 93.096 in order to
construct a swimming pool in the front yard setback area of a corner lot. Also, a Variance as per Article
93.080, Section (E) in order to construct a six (6) foot tall solid board fence in the front yard setback of a
corner lot. This is located in an R-1 Single Family Residential District in Collinsville Township, more
commonly known as 2203 Wildwood Drive, Glen Carbon, Illinois PPN#13-2-21-03-01-101-015 (25)
A motion was made by Mr. Davis and seconded by Mr. Dauderman that the petition of Charles Pomeroy
be as follows: “Granted.”
The Finding of Fact of the Board of Appeals: I. The notice of public hearing was posted on the property in
accordance with the terms of the ordinance; II. The legal notice appeared in the newspaper and meets the
requirements of the ordinance for publication; III. The adjoining property owners were notified by mail of
the time and date of the public hearing; IV. Sherry Hackworth spoke on behalf of the applicant and property
owner. Ms. Hackworth stated that Mr. Pomeroy installed an above ground swimming pool and accessory
structure on the property not knowing the setback or permit requirements. Ms. Hackworth stated that both
improvements are located behind the established building line, but because they are on a corner lot they are
technically in the front yard setback area. Ms. Hackworth stated that she was informed by the swimming
pool installers, Mr. B’s, that all the permits were handled, which they later found out was not true; V. JoAnn
Delaney, nearby property owner of 2236 Wildwood Drive, inquired if the applicants are proposing to add
new structures or swimming pools to the property. Chairman Campbell explained to those in attendance
that the subject variance is an administrative correction for the applicants and that no new improvements
are proposed as the accessory structure and swimming pool are existing on site. Ms. Delaney stated that she
has no opposition to the request; VI. Barbara Kinnison, adjoining property owner to the west at 6037 State
Route 162, inquired if the accessory building would be used as a residence. Ms. Hackworth stated that the
structure would be used for storage only. Ms. Kinnison stated no opposition to the request; VII. A letter of
support was received from Kurt Graf, nearby property owner at 2211 Wildwood Drive; VIII. The Board of
Appeals notes for the record that the proposed variance requests would be compatible with the surrounding
area; IX. The Board of Appeals feels that to allow this request would not cause a detrimental effect on
adjoining properties; X. The Board of Appeals notes that the Comprehensive Plan, Madison County Zoning
Ordinance, and the zoning file were taken into consideration.
Voice Vote.
Ayes to the motion: Misters Campbell, Dauderman, Davis, and Janek.
Nays to the motion: None.
Absent: Misters Koeller, Sedlacek and St. Peters.
Where upon the Chairman declared the motion duly adopted.
RESOLUTION – Z16-0063
WHEREAS, on the 4th day of August 2016, a public hearing was held to consider the petition of KSEM, INC.,
requesting a special use permit as per Article 93.023, Section D, Item 1 and Item 3 of the Madison County
Zoning Ordinance in order to operate an agriculture implement and repair operation and a welding operation
within a 12,960 square foot building. Also, a variance as per Article 93.080, Section E, of the Madison
County Zoning Ordinance in order to erect a fence that will be 8 feet tall instead of the allowable 6 feet.
This is located in an Agriculture District in Fort Russell Township at 5360 Springfield Drive, Edwardsville,
Illinois; and,
WHEREAS, the Madison County Zoning Board of Appeals has submitted its Findings for the aforesaid
petition; and,
WHEREAS, it was the recommendation in the aforesaid Report of Findings of the Madison County Zoning
Board of Appeals and further amended by the Planning and Development Committee that the petition of
KSEM, INC be as follows: Denied, and;
WHEREAS, it is the opinion of the County Board of Madison County that the Findings made by the Madison
County Zoning Board of Appeals and further amended by the Planning and Development Committee should
be approved and Resolution adopted.
NOW, THEREFORE BE IT RESOLVED that this resolution is approved and shall take effect immediately
upon its adoption.
Bill Meyer, Chairman
Jack Minner
Kelly Tracy
Brenda Roosevelt
Helen Hawkins
Robert Pollard
Brad Maxwell
Planning & Development Committee
October 17, 2016
August 4, 2016
Finding of Fact and Recommendations
Mr. Michael Campbell, Chairman, called the meeting to order at 8:30 AM in the office of the Madison
County Planning and Development Department.
Present were Misters Campbell, Dauderman, Davis, Janek, and Sedlacek.
Absent were Misters Koeller, and St. Peters.
The Board of Appeals, established by the Chairman and the Board of Supervisors and provided for under
the terms of the Madison County Zoning Ordinance, 1963 and all subsequent amendments/revisions thereto
does hereby submit the Reports and Recommendations on the following:
File #Z16-0063 – KSEM Inc. (Fort Russell Township)
Z16-0063 - Petition of KSEM, Inc, applicant on behalf of Kerry & Jessica Ketcham, owners of record,
requesting a special use permit as per Article 93.023, Section D, Item 1 & Item 3 of the Madison County
Zoning Ordinance in order to operate an agricultural implement and machinery service & repair and
welding establishment. Also, a Variance as per Article 93.080, Section E in order to erect a fence that will
be 8 feet tall instead of the allowable 6 feet. This is located in an Agricultural District in Fort Russell
Township at 5360 Springfield Drive, Edwardsville, Illinois PPN# 15-1-09-27-00-000-008 (24)
A motion was made by Mr. Sedlacek and seconded by Mr. Dauderman that the petition of KSEM Inc. be
as follows: I. That the special use permit is granted for operators KSEM Inc. & Joan Ketcham, President,
and property owners Kerry & Jessica Ketcham, for an agriculture implements, repair, and welding
operation. Any change of ownership or operator will require a new special use permit; II. The use shall be
limited to agriculture implements and cannot be used for semi-trailers or passenger vehicles. The site shall
not be used as a salvage or junk yard; III. There shall be no off-site parking and no on-site signage; IV.
Fencing shall be required as per the site plan and shall be kept in good repair; V. The agriculture implement,
repair and welding operation’s hours of operation open to the public shall be 8:00 AM to 4:30 PM, Monday
through Friday; VI. All outdoor storage shall be kept in a neat and orderly condition, and shall not create a
health hazard or an eye sore to the general area; VII. All drainage shall be directed away from neighboring
properties; VIII. The owner and operator shall keep the property in compliance with all Madison County
Ordinances; IX. The owner and operator shall apply for an amendment to this Special Use Permit for any
future alterations, modifications, or expansions of the use and plan; X. The owner or operator’s failure to
adhere to the conditions of the Special Use Permit will cause revocation of the same, and require immediate
removal of the agriculture implement, repair and welding operation.
The Finding of Fact of the Board of Appeals: I. The notice of public hearing was posted on the property in
accordance with the terms of the ordinance; II. The legal notice appeared in the newspaper and meets the
requirements of the ordinance for publication; III. The adjoining property owners were notified by mail of
the time and date of the public hearing; IV. Joan Ketcham and Kim Ketcham spoke on behalf of the
applicants. Joan Ketcham, President of KSEM Inc., stated that KSEM Inc. has outgrown its current
operation at 6471 Miller Drive and that they are seeking to expand the operation to the subject property.
Mrs. Ketcham stated that they are seeking to locate a new structure for storage and welding of sheep
equipment, which is 90% of their business. Mrs. Ketcham stated that the operation involves bringing in
steel and shipping the product to customers. Mrs. Ketcham stated that there would be minimal customer
visits and that they are not a retail operation. Mrs. Ketcham stated that the new facility would provide
needed space for loading and unloading of equipment onto delivery trucks without blocking traffic, which
has been an issue on the 6471 Miller Drive property. Mrs. Ketcham stated that hours of operation are 7:00
AM to 4:30 PM. Mrs. Ketcham stated that occasionally office personnel may be on site until 6:00 PM; V.
Natasha Stellhorn, adjoining property owner to the east located at 6201 Sworm Lane, spoke in opposition
to the request. Ms. Stellhorn stated that the applicant’s narrative statement includes fabrication. Ms.
Stellhorn stated that manufacturing is a prohibited use within the “A” Agriculture Districts. Ms. Stellhorn
stated that the storage and warehousing for fabrication is not listed as an allowable special use permit. Ms.
Stellhorn stated that the application is incomplete due to not including natural and topographical features
of the project area and its surroundings. Ms. Stellhorn stated that the fence request is for eight (8) feet in
height but that the site plan indicates a fence that is nine (9) feet tall. Ms. Stellhorn stated that the application
does not address landscaping, erosion and sediment control features, water supply, sewage, drainage
facilities, volume of traffic and anticipated types of commercial and industrial development. Ms. Stellhorn
stated that the narrative statement does not include nature and extent of clearing and grading or a
development schedule and sequence of completion or impact requirements. Ms. Stellhorn stated that she
has concerns if there are issues, which party would have responsibility or liability because the property is
owned by Kerry and Jessica Ketcham. Ms. Stellhorn inquired if there is a lease agreement in place. Ms.
Stellhorn stated that she is concerned with land, water, and noise pollution. Ms. Stellhorn stated that there
was an EPA violation at the existing location at 6471 Miller Drive. Ms. Stellhorn stated that there was a
search warrant with concerns of paint fumes, paint and paint thinner disposal, and industrial sewage runoff.
Ms. Stellhorn stated she has concerns with contamination in the local creek which would negatively impact
her property. Ms. Stellhorn stated that she has concerns with the noise and traffic because the proposed
operation involves semi-trucks coming to the property; VI. Patty Tracy, adjoining property owner to the
east located at 6260 Sworm Lane, spoke in opposition to the request. Ms. Tracy stated that she has concerns
due to issues with the current location at 6471 Miller Drive and another location on Saint James Drive
where there were issues with neighboring property owners. Ms. Tracy stated that she has lived on her
property for 25 years and that she enjoys the wildlife and hopes that they will be able to sell their home in
the future without any devaluation; VII. During their closing comments, Joan Ketcham stated that the EPA
issues brought up were proven to be a fraudulent call and that the matter was addressed by the Governor’s
Office. Mrs. Ketcham stated that a disgruntled neighbor called in the complaint. Mrs. Ketcham stated that
all paint utilized for the operation is within the EPA guidelines and that when the paint is dry it is landfill
ready. Mrs. Ketcham stated that there were no problems or violations cited by the EPA. Mrs. Ketcham
stated that all of the equipment is cleaned with Dawn equipment soap. Mrs. Ketcham stated that the only
issue they had was 16 years ago related to a lapse in record keeping. Mrs. Ketcham stated that all drainage
goes towards Springfield Drive and into their lake, where they regularly fish and consume fish caught. Mrs.
Ketcham stated that there are no sewers available and that they would utilize a private septic system. Kim
Ketcham stated that there will be some dirt moved around the site to level the building site. Mr. Ketcham
stated that 99% of the water will be routed to Springfield Drive and eventually into their private lake. Mr.
Ketcham stated that they intend on constructing a fence in order to block out noise and visual impacts along
the north property line. Mr. Ketcham stated that there was a discrepancy with the fence height as he
originally intended for a nine (9) foot fence but the advertisement was for an eight (8) foot fence. Mr.
Ketcham stated that the fence would be eight (8) feet tall. Mr. Ketcham stated that parking would be in the
front yard area for employees and that semi-trucks would have a dedicated loading area on the south end
of the building. Mr. Ketcham stated that the biggest contributor to noise is the active train tracks to the north
of the subject property. Mr. Ketcham stated that his operation does generate some noise but that all work
will be performed within the building. Mr. Ketcham stated that there will be no doors on the north side of
the building; VIII. A letter of opposition was submitted by Joe Holecek and Patty Tracy, adjacent property
owners to the east located at 6260 Sworm Lane; IX. A letter of opposition and packet of supplemental
information was submitted by Natasha Stellhorn and Stephen Heflin, adjoining property owners to the east
located at 6201 Sworm Lane; X. An email stating concerns regarding noise, storage and disposal of
materials, and traffic was submitted by Muriel Snow, adjoining property owner to the east located at 5414
Springfield Drive; XI. The Board of Appeals notes for the record that the proposed special use permit and
variance request would be compatible with the surrounding area; XII. The Board of Appeals feels that to
allow this request would not cause a detrimental effect on adjoining properties; XIII. The Board of Appeals
notes for the record that the immediate neighbor to the north and Fort Russell Township did not have
opposition to the request; XIV. The Board of Appeals notes that the applicants fabricate agricultural
products but not to the extent that the operation should be located in an urban industrial area; XV. The
Board of Appeals notes that the Comprehensive Plan, Madison County Zoning Ordinance, and the zoning
file were taken into consideration.
Roll Call Vote.
Ayes to the motion: Misters Dauderman, Davis, Janek, and Sedlacek.
Nays to the motion: None.
Absent: Misters Koeller, and St. Peters.
Where upon the Chairman declared the motion duly adopted.
A RESOLUTION AUTHORIZING PET POPULATION GRANTS
WHEREAS; the Pet Population Grant commission has been created by the Madison County
Animal Care and Control to implement spay/neutering for residents of Madison County that meet the
income eligibility.
WHEREAS; the Madison County Animal Care and Control has budgeted non-spayed/nonneutered
differential fees for the FY2016 Pet Population Fund Grant to be used during the grant period of
October 1, 2016 through September 1, 2017; and,
WHEREAS; applications for grants have been received from interested humane organizations and
have been reviewed by Madison County Animal Care and Control administration; and,
WHEREAS; the Madison County Animal Care and Control recommends that the following grants
be awarded.
NOW, THEREFORE, BE IT RESOLVED by the Public Safety Committee of the County of
Madison, Illinois that it hereby authorizes grants to be made from the Madison County Animal Care and
Control Pet Population budget to the recipients below for spay/neutering for low income Madison County
residents.
SNIP Alliance $42,500.00
Respectfully submitted,
s/ Gussie Glasper
s/ Art Asadorian
s/ Tom McRae
s/ Bruce Malone
s/ Bill Robertson
s/ Judy Kuhn
Public Safety Committee
RESOLUTION TO EXTEND THE CURRENT OPT-E-MAN SERVICE / CUSTOMIZED
SWITCHED METRO ETHERNET SERVICE CONTRACT FOR MADISON COUNTY 911
EMERGENCY TELEPHONE SYSTEM DEPARTMENT
Mr. Chairman and Members of the County Board:
WHEREAS, the Madison County Board previously approved an agreement with AT&T and the 911
Emergency Telephone System Department wishes to extend the current Opteman Service / Customized
Switched Metro Ethernet Service Contract for a period not exceeding twelve (12) months; and
WHEREAS, this pre-tax and pre-surcharge monthly telephone service charge is $22,821.70; and,
AT & T
555 E Cook
Springfield, IL 62703………………….$22,821.70 per month…………………….$273,860.40
Not to exceed
WHEREAS, it is the recommendation of the Madison County 911 Emergency Telephone System
Department to extend the current contract with AT&T of Springfield, IL; and,
WHEREAS, the funds for this service contract will be paid out of the 911 Budget.
NOW, THEREFORE BE IT RESOLVED by the County Board of the County of Madison Illinois,
that the County Board Chairman is hereby directed and designated to execute said Service Contract with
AT&T of Springfield, IL for the Opteman Services / Customized Switched Metro Ethernet Service
Contract.
Respectfully submitted by,
s/ Gussie Glasper s/ Jack Minner
Gussie Glasper Jack Minner
s/ Bruce Malone
Bruce Malone Michael Holliday, Sr.
s/ Art Asadorian
Art Asadorian Larry Trucano
s/ William Robertson s/ Kelly Tracy
William Robertson Kelly Tracy
s/ Tom McRae s/ Ann Gorman
Tom McRae Ann Gorman
s/ Judy Kuhn s/ William Meyer
Judy Kuhn William Meyer
s/ Jamie Goggin
Steve Adler Jamie Goggin
Public Safety Committee Finance and Government Operations Committee
s/ Larry Ringering
Larry Ringering
s/ Terry Bell
Terry Bell
Richard Schardan
s/ Steve Brazier
Steve Brazier
s/ Steve Evans
Steve Evans
s/ Robert Rizzi
Robert Rizzi
Emergency Telephone System Board
A RESOLUTION AMENDING THE MADISON COUNTY MATCHING TAX FUND POLICY
WHEREAS, the Madison County Board has previously adopted policies, practices and procedures
to govern the expenditure of the County Matching Tax Fund on Federally Funded Transportation projects
by helping provide the “Local Match” required; and
WHEREAS, the Transportation Committee has recently reviewed the current expenditure policy;
and,
WHEREAS, it is recommended by the Transportation Committee that it is in the best interest of the
County to modify the expenditure policy to encourage local agency participation in the funding of Federally
Funded projects; and,
WHEREAS, it is recommended by the Transportation Committee that the County only provide
funding for projects involved in the construction and re-construction of streets and highways including
adjacent sidewalks and shared-use-paths, the funding be limited to that portion of the Federal Funds being
used for the construction contract and that the match be limited to a maximum amount of 25% of the Federal
Funding allocated for construction;
NOW, THEREFORE BE IT ORDAINED by the County Board of Madison County that the
policies governing the expenditure of the Matching Tax Fund of the County be and is hereby amended.
This amendment shall become effective November 1, 2016. Any previous policy is hereby repealed and
replaced by this policy as of its effective date.
All of which is respectfully submitted.
s/ Joe Semanisin
Joe Semanisin
s/ Mike Walters
Mike Walters
s/ Larry Trucano
Larry Trucano
s/ William Meyer
Bill Meyer
s/ Kelly Tracy
Kelly Tracy
s/ Art Asadorian
Art Asadorian
s/ Bill Robertson
Bill Robertson
Transportation Committee
Printed 10/17/2016 BLR 14220 (Rev. 07/15/13)
County Maintenance Resolution
RESOLVED, by the County board of Madison County, that $3,404,900.00
is appropriated from the Motor Fuel Tax allotment for the maintenance on county or State highways and meeting the requirements of
the Illinois Highway Code, and be it further
RESOLVED, that maintenance sections or patrols be maintained under the provision of said Illinois Highway Code
beginning January 1, 2017 and ending December 31, 2017 , and be it further
RESOLVED, that the County Engineer/County Superintendent of Highways shall, as soon as practicable after the close of the period
as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing
expenditures from and balances remaining in funds authorized for expenditure by said Department under this appropriation, and be it
further
RESOLVED , that the County Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the
Department of Transportation.
STATE OF ILLINOIS
Madison County, } ss.
I, Debra Ming-Mendoza County Clerk, in and for said County,
in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true,
perfect and complete copy of a resolution adopted by the County Board of
Madison County, at its October 19, 2016
meeting held at Edwardsville, IL
on October 19, 2016
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and
affixed the seal of said County at my office in Edwardsville
in said County, this 19th day of October A.D. 2016
(SEAL) County Clerk
Approved
Regional Engineer
Printed 10/17/2016 BLR 14220 (Rev. 07/15/13)
Department of Transportation
Date
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