Village of Caseyville Committee met March 1.
Here is the minutes as provided by the committee:
Committee Report:
Annexation
Trustee G.W. Scott had nothing to add to the Board Meeting Agenda. He mentions that he and Attorney Tom Zurliene worked on that Annexation and that Tom Zurliene was going to get with Mr. Horner. Tom Zurliene mentions he was just waiting to hear back from Mr. Horner. He mentions that 89 unfortunately hasn't had their meeting in March yet for which they just have to approve it. He mentions once that is done we can go forward. G.W. Scott mentions to Mayor Black that he is stymied here because he needs that piece of property to get the rest of it to happen.
Administrative/Communications/Technology
Trustee Jackie Mitchell had nothing to add to the Board Meeting Agenda but had collective bargaining items for the Closed Session.
Public Works/Building:
Trustee G.W. Scott had the following to add to the Board Meeting Agenda;
o Approval for CHS Lady Kahok Soccer Team to host a Trivia Contest at the Caseyville Community Center on March 25, 2017 at a reduced rate of $300.
o Approval for CHS Kahok Hockey Team to host a Trivia Contest at the Caseyville Community Center on September 9, 2017 at a reduced rate of $300.
Mayor Black asks if these events interfere with Desi Norberg renting the Community Center due to all the reduced priced events. Ms. Norberg mentions not that she has noticed. Mayor Black infers that she doesn't have a problem with it and Ms. Norberg states no. Mayor Black mentions that it sounds good to him,
John Buckley asks if Ms. Norberg has used her new scrubber yet or if it has been ordered yet, Brian Rader mentions that it is not here yet, Matt Modrovsky offers to have Ms. Norberg come to his work to get some lessons on how to use it.
Planning Zoning
Trustee Wally Abernathy had the following to add to the Board Meeting Agenda:
o Resolution #1716 - A Resolution Authorizing the issuance of a Business License to L.C.'s Pub.
He mentions that they haven't passed their inspections yet and asked Police Chief Frank Moore if the fingerprints and background checks have comeback yet. Chief Moore mentions he hasn't gotten anything back. Wally Abernathy mentions they did apply for that and the Village had the Inspectors go in. He mentions there is a list of violations and to put it on the agenda. He also mentions that until they get all the violations on the list corrected we won't give them a Business License, Clerk Watt clarifies if he does or does not want this on the Agenda. Wally Abernathy mentions he does and we can table if we have to. Mayor Black mentions he doesn't think they can get all of that done in a week or two to which Wally Abernathy mentions that they have a pretty long list. The applicant for the license comes forward to let the Board know that when they are done with the work in the Happy Cow building they will work on these issues. The applicant mentions that they just want to make sure that they can get a liquor license then they will get the work done. Wally Abernathy mentions that once you get all of these issues taken care of you will get your Business License. Mayor Black asks the applicant if they are going to have liquor license for his new restaurant. The applicant mentions that they already have the liquor license for the Mexican restaurant. The applicant mentions that he wants to make sure that before they start the remodel for the Pub that the Village will approve the liquor license. The Applicant gives a run down on how the new Pub will look, it will be up to City code, they are redoing the parking lot and they are looking to open both businesses in May. Mayor Black mentions that the only issue he sees is bringing it up to Code. Wally Abernathy mentions that's it and explains how changing the ownership changed the inspections, the things that need to be accomplished like being ADA approved and going through much more than you would if it was still under the old owners name and the applicant was opening it up. The Applicant mentions he has no problem bringing it up to City code. Brenda Williams mentions that the Applicant understands that and what he is asking is if he is going to get a liquor license before he makes the changes. The Applicant mentions that all he wants is guarantees that he will get the liquor license. Mayor Black mentions he doesn't see a problem with that. Wally Abernathy mentions that the Board will give the Business License and the Mayor is the Liquor Commissioner. The Applicant asks the Mayor if it's ok to get a full liquor license, Mayor Black mentions that with the approval of the Board he doesn't see there would be a problem as long as the building is up to code and that the building had a liquor license before, The Applicant mentions they will bring it up to code and talks how they will make it look nice. G.W. Scott asks the applicant if he will be around tomorrow and the Applicant states that he will be there tomorrow. G.W. Scott mentions he will make sure that the Fire Department comes by and takes a look. The Applicant mentions sure and to give him a call anytime he can be there no problem. Matt Modrovsky asks the Applicant what the name of the restaurant will be and will it be a chain-type restaurant. The Applicant states it is not a chain-type restaurant but he has 11 Mexican restaurant locations and mentions the restaurant in Edwardsville that is under the same ownership group. The applicant gave details on the expansion of the restaurant building and all the other improvements they have planned. The Applicant asks what the next step is after bringing the Pub up to code. Wally Abernathy mentions once the Inspectors pass it the Board will give him his Business License. The Applicant mentions that is all he needed to know and thanks the Board.
Finance/TIF/Grant/Insurance
Trustee Matt Modrovsky had the following to add to the Board Meeting Agenda:
o Resolution #1712 - A Resolution Providing for the
Expenditure of Tax Increment Financing Funds for Fire Protection Services - Caseyville Fire Department. (cost of $40,000)
o Resolution #1713 - A Resolution Providing for the Expenditure of Tax Increment Financing Funds for Fire Protection Services - French Village Fire Protection District, (cost of $50,000)
o Resolution #1714 - A Resolution Providing for the Expenditure of Tax Increment Financing Funds for Fire Protection Services - Hollywood Heights Fire Protection District. (cost of $22,890)
He mentions that we will be tight on cash flow over the next few weeks. He mentions that the Board will see some transfers and some e-mails bouncing around between Leslie and all of the Board to inform us how short and where the money is coming from. He mentions it will be a little tight.
Brenda Williams mentions she has a question for Matt Modrovsky. She mentions that rumor has it that you are doing an audit on the computers. Matt Modrovsky mentions it is a computer systems audit. He mentions for Insurance purposes, we are trying to put the E-Pay credit card systems in place. Wally Abernathy mentions for what Insurance Company. Matt Modrovsky mentions for our liability so we have a secure computer network. Wally Abernathy mentions he talked to our Insurance Agent and was told they do not, Matt Modrovsky mentions E-Pay requires you have proof that you have secure lines. Brenda Williams mentions she thought we voted that down. Matt Modrovsky mentions that we voted something down but he knows then Mayor signed off on an IT Systems audit. He mentions we are not doing a computer audit this is just to see what systems you have so we can have secure lines ran. Wally Abernathy mentions that the Insurance Company says they don't audit nobody’s computers and that the only time they would request anything is for Workman's Comp. Matt Modrovsky mentions that he will call Wally Abernathy with the contact information of the E-Pay System so he can contact those individuals. Wally Abernathy mentions they should have contacted us. Brenda Williams mentions that E-Pay wouldn't contact our Insurance Company. Matt Modrovsky mentions that we have to cover ourselves and mentions there is no HIPPA violations because HIPPA is for medical purposes so you want to make sure that your personal privacy information, credit card information and bank transactions information can't be taken. He mentions, currently, it can be removed or extracted from here because our system isn't secure. Wally Abernathy mentions, in other words we have to buy a new system. Matt Modrovsky states negative, Clerk Watt mentions that you just have to make sure that your line is protected from any outside sources. Matt Modrovsky mentions that you have a wireless router. G.W. Scott asks if this has to encrypted and is told yes but it isn't at this time, Matt Modrovsky mentions that he can on a computer right now and snatch it, G.W. Scott that's going to be on when people pay with their credit card and is told absolutely. G.W. Scott mentions that it has to be encrypted so that nobody can get in there and get there card number. Matt Modrovsky states yes because we want to buy 3 of those machines. John Buckley asks if that goes through our computer base now and is told yes. Mayor Black asks Matt Modrovsky what he said he could get into. Matt Modrovsky mentions that you can log into your wireless router right now and get your personal information. Brenda Williams mentions you could because it is not protected. The discussion moves to how you can break into the wireless router with current technology based on how the router is currently configured. Brian Rader mentions that is why we didn't want a wireless router down here. Matt Modrovsky mentions that wireless routers can be protected and Tom the IT guy will have the help and information to protect us. He mentions that Tom is the IT person, he will get the computer setup, will work with Charter to run our secure lines which we currently don't have, Matt Modrovsky mentions that he is not going to be liable when Wally's credit card has unknown charges to it.
Police
Trustee John Buckley had nothing to add to the Board Meeting Agenda. He mentions to Brian Rader that while he was on vacation that they talked about the school. He mentions there were a couple of things that he wanted to go back over from before about painting cross-walks from the doors to the parking lot. Brian Rader mentions that he was going to take care of that when it got warmer. John Buckley mentions signs from the school and that there are signs leftover from when St. Stephen's was there but we will need pedestrian signs for the other cross-walks or something. He mentions to Brian Rader that they could get together if he wants and scope out what is needed. John Buckley mentions that he and G.W. Scott talked to the Principal and agreed on the times of 6:30am-9am was going to be the closing in the morning and mentioned to Tom Zurliene that he can call him tomorrow to discuss. He mentions that from 3pm-5pm in the afternoon it would be closed. He mentions that that they talked about so many different methods of barricading the street and gave an example of wheeling it out. He mentions that he doesn't know if the Water Department, although it's not our involvement, that we could help out. He goes over the type and mentions we don't have to have something that covers the entire street that all we need is a half thing. He mentions that he doesn't want the Village to have to buy any barricades or anything because it is a private school and he doesn’t think we need to get involved in that. He mentions that if we just had the one barricade to have at the end and if we set up a couple other than those cones, because he doesn't think those are very good, unless you have some other ideas. Brian Rader mentions that it is probably about time for us to get new barricades because the ones they have our getting pretty old and he hasn't bought any in the six years he has worked here. G.W. Scott mentions the wheeled barricade he built for St. Stephens. John Buckley asks if there are any lean to back in Public Works field or yard. Brian Rader mentions maybe we need to purchase new ones for us and give them some of the old ones. John Buckley mentions that's what he was wondering to work out something. Brian Rader mentions he will need them for the picnic anyways. John Buckley mentions those are light and you can fold them up and she can just carry them in because we have the set hours and have the lawyer write the letter so that it is legal and official as far as what we agreed upon. He mentions that she doesn't want them crossing from the other streets and that was their purpose for coming in and we have been all through that. He mentions he doesn’t think we need to do any other cross-walks other than the and he asks G.W. Scott if that was what we pretty much talked about. G.W. Scott mentions that she wanted speed bumps but he doesn't want anything to do with that due to the liability on the Village and explains why in detail. John Buckley mentions that was really it, the barricades, the crossing being painted and a couple of pedestrian signs on that street and mentions he doesn't know if there are any. He mentions that they are not on the curve on Scates but they are on James or whatever. He mentions he drove by and scope it out but didn't see any on the curve on Scates. He mentions putting them prior to and before G.W. Scott's house and mentions what they could say and the speed limit. Brian Rader mentions getting with John Buckley and scoping it out. G.W. Scott mentions that there is one by the tree by his house, John Buckley mentions that he must have missed that one. Mayor Black mentions that they can work that out.
Ordinance:
Trustee Brenda Williams had nothing to add to the Board Meeting Agenda.
Emergency Management:
Trustee G.W. Scott had nothing to add to the Board Meeting Agenda. He mentions that they all have been busy and their schedules have not aligned to meet.
Miscellaneous
o Matt Modrovsky mentions on the systems audit, that Chief
Moore need to be careful because some of his PCs down there are running on Microsoft XP and is no longer supported by
Microsoft. He mentions so don't put any critical information or use those computers for any critical information. Jackie Mitchell mentions that there's no more virus updates for it, Clerk Watt mentions there are no updates, period for it, Brian Rader mentions that all of their XP machines, except for the Treasurer and the server. He mentions that they had a plan to replace all the older machines,
o Brian Rader mentions since they are going to be painting cross walks and stuff does Brenda Williams know if the Grade School needs anything done. Brenda Williams mentions that the Village just painted the school's cross-walks and she still thinks they are good but she will double-check, Brian Rader mentions to let him know if there is because he will add it. G.W. Scott mentions what about down at that other corner at Washington and 2". He mentions that we use to have, where that sidewalk continues to the other side, we use to have one going across there. He mentions he doesn't know if we ever did paint that or not. Brenda Williams mentions that one she doesn't know about. G.W. Scott explains to Brian Rader where he is talking about, Brenda Williams mentions that there used to be one across Lincoln and maybe try that one. G.W. Scott explains where the cross-walk is for Lincoln and explains why it is there,
Closed Session
A motion was made by Jackie Mitchell, seconded by Matt Modrovsky, at 8:40pm to go into closed session to discuss collective bargaining pursuant to 5 ILCS 120/2(c)(2).
Voting on the motion: All Yeas, No Nays — Motion Passed.
A motion was made by Brenda Williams, seconded by John Buckley to come out of closed session at 9:00pm.
Voting on the motion: All Yeas, No Nays — Motion Passed.
Adjournment:
Meeting adjourned at 9:01 p.m.
Respectfully Submitted by
മീll;
Rob Watt
Village Clerk
http://www.caseyville.org/documents/March12017CommitteeMeetingMinutes.pdf
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