Village of Godfrey Board of Trustees met April 3.
Here is the minutes provided by the board:
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:11 p.m., April 3, 2019 at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call: Present: Mark Stewart, Jeff Weber, Joe Springman, Karen McAtee, Nathan Schrumpf, Ben Allen and Michael McCormick. Absent: None
Village Attorney: Tom Long Building Code and Zoning Administrator: Laura Dixon Director of Parks and Recreation: Todd Strubhart Director of Maintenance: Jim Lewis Village Engineer Absent: Richard Beran Economic Development: Jim Mager
Mayor McCormick asked for the approval of the minutes for the March 5, 2019, meeting. Minutes were approved with no objections from the Board of Trustees.
FINANCIAL REPORT - FEBRUARY 2019
Trustee Stewart, presented the Financial Report for revenue received during the month of February 2019: $ 471,117 to the General Fund; $ 41,685 in the Motor Fuel Tax Fund; $ 225,167 in the Sewer Fund; $ 90,362 in the Business District; and $ 6 in the TIF District for a combined total of $828,337. The fund balances at the end of January 2019 were: $ 7,924,722 in the General Fund; $ 1,345,862 in the Motor Fuel Tax Fund; $ 3,568,320 in the Sewer Fund; $ 3,770,221 in the Business District; and $ 166,982 in the TIF District for a combined total of $16,776,107.
PUBLIC COMMENTS:
No public comments at this time.
STANDING COMMITTEES: PUBLIC SAFETY COMMITTEE:
Ben Allen reported that the next meeting of Public Safety Committee will be May 6, 2019 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT
Chairman Stewart moved for the approval of the 2019 Summer Garden
Sponsorship for the Garden Event with Lewis and Clark Community College in the amount of $5,000, seconded by Nathan Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for to waive the fees for the SNIP Alliance Road Block on May 18, 2019, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays- 0, Absent-0. Motion carried.
Chairman Stewart moved to waive the fees for the Alton Little Redbird Wrestling Club Vendor Fair and Raffle Baskets on May 11, 2019, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval to give authorization to Jim Lewis, Director of Maintenance, to enter into an agreement with CSR Paving of Godfrey, Illinois to assist with 2019 Milling and Overlay Project., seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Preliminary Work for Villa Marie/ Milspring Interceptor Project with Heneghan and Associates of Godfrey, Illinois at a cost $5,045.50 and to give authorization to the Village Treasurer to make payment as a May 2019 Prepaid Accounts Payable, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval for the Heneghan and Associates proposal for Change in Scope engineering services regarding the Illinois Environmental Protection Agency (IEPA) Funding Assistance in the amount of $4,000, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent- 0. Motion carried.
Chairman Stewart moved for the approval for the Illinois Environmental Protection Agency May 2019 Payment - Water Revolving Loan-Piasa Hill Sanitary Sewer Project as Pre-paid Accounts Payable in the amount of $68,072.97, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Change Order with Brewster Companies for the Warren Levis Equalization Basin Tree Removal for additional tree removal necessary to meet the terms of the Illinois Department of Natural Resources permit and the underrun of rip rap for an additional $7,486.17 for a total project cost of $67,426.17, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Laura Dixon, Building and Zoning Administrator to Purchase 2 sets of 2018 International Code Books and PDF Download from the International Code Enforcement Agency at a cost of $2,164.84, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval to hire Gateway Disc Sports, LLC to design and layout of the Disc Golf Course at La Vista Park at a cost not to exceed $1,000 and to give authorization to the Village Treasurer to make a 50% Deposit of $500 as a May 2019 Accounts Payable Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Director of Parks and Recreation Todd Strubhart to apply for the 2019 OSLAD Grant in the amount of $400,000 from the Illinois Department of Natural Resources, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the renewal for the Engineer Technician for the 2019 Certified Erosion, Sediment and Storm Water Inspector and Professional Development Certified Program (CESSWI) from EnviroCert International Inc. of Marion, North Carolina at a cost of $111.00 and to give authorization to use Village Credit Card, seconded by Trustee Weber. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the payment of the Sheppard, Morgan and Schwab Inc. of Alton, Illinois for preliminary work for Lars Hoffman Crossing Phase 1B to be paid from the Godfrey Business District Funds in the amount of $1,548.51, seconded by Trustee Weber. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Change in Scope of services for the Pearl Street Resurfacing Project by Lochmueller Group of St. Louis, Missouri for land acquisition services at a cost of $15,900.00 and to give authorization to the Village Treasurer to make payment as an April 2019 Pre-Paid, seconded by Trustee Weber. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval for a 50% deposit payment to Hackett Security of St. Louis, Missouri for the Security Cameras for Glazebrook Park in the amount of $6,631.60 and to give authorization to the Village Treasurer to make payment as a May 2019 Accounts Payable Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval for Godfrey’s percentage of the Mother Son Bowling Date Day at Bowl Haven Lanes in Alton, Illinois in the amount of $314.46 and to give authorization to the Village Treasurer to make payment as a May 2019 Accounts Payable Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval for the overdue bill from November 2018 due to a missing ticket to Lowe’s in Alton, Illinois in the amount of $13.98 and to give authorization to the Village Treasurer to make payment as a May 2019 Accounts Payable Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of Leasing for a 3 Year Period and Maintenance Agreement Contract for a Sharp MX-5070N Multi- Function Printer from Williams Office Products of Alton, Illinois at a cost of $222.36 per month, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Change of Scope and fee as prepared by Lochmueller Group of St. Louis, Missouri for the preliminary engineering, right of way phase, and construction engineering of the additional concrete sidewalk work in the railroad right of way required to complete the Pearl Street Resurfacing Project for a not to exceed amount of $70,199.00, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the purchase of 250 Window Clings for the "Shop Godfrey" program from LogoIt, Alton, Illinois at a cost of $157.50, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval for the Frank McAtee Appraisals in Godfrey Illinois invoice in the amount of $400 for the appraisal of 5320 & 5324 Godfrey Rd and for the invoice to be paid out of the Business District Funds, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of April 2019 General Fund $445,226.69 and the Motor Fuel Tax Fund $6,932.49; and the Street Department $37,452.56, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period of 02/01/2019 to 03/16/2019 for the Village for a total payroll of $ 102,011.42, mileage of $ 426.71 and payroll taxes of $16,459.92, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval I move for the approval of Resolution 2019-02, A Continuing Budget Resolution For The Fiscal Year April 1, 2019 To March 31, 2020, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of $1,000 to Godfrey Women’s Club in Pam Whisler’s name for a scholarship, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be May 6, 2019, after the close of the Public Safety Committee.
COMMITTEE REPORT: PARKS AND RECREATION DEPARTMENT
Todd Strubhart, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be April 12, 2019 at 8:30 a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Planning and Zoning Commission will be April 17, 2019 at 6:30 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE
Tom Long, Chairman of the Community Planning, Economic Development and Infrastructure Committee, reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on April 10, 2019 at 6:00 p.m.
SPECIAL PROJECTS SEWER COMMITTEE
Jeff Weber, Chairman of the Special Projects Sewer Committee, reported that the next meeting of the Special Projects Sewer Committee will be May 1, 2019 at 5:00 p.m.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Virginia Woulfe-Beile, Chairman of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be May 17, 2019 at 12:00 p.m. at the Village Hall.
EDSA COMMITTEE
Chris Sichra reported that the next meeting of the EDSA Committee will be April 23, 2019 at 11:00 a.m. at Village Hall Conference Room.
COMMUNICATIONS:
Trustee Weber moved to place all correspondence on file in the Clerk’s office: April 2019 Calendar ,Email From Lana Hediger, Foreclosure Notice for 4642 N Alby, Foreclosure Notice for 7512 Godfrey Rd, March 2019 Revenue Totals, March 2019 Sewer Payments, Seconded by Trustee Stewart. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
OLD BUSINESS:
No old business at this time.
NEW BUSINESS:
Trustee Stewart moved for the Consideration and Approval of Resolution 2019- 05 Final Plat “Grant’s Farm Subdivision” Minor Subdivision
BE IT RESOLVED by the Board of Trustees of the Village of Godfrey, Illinois that the Final Plat of “Grant’s Farm Subdivision” as presented to and approved by the Planning and Zoning Commission at its regular meeting of March 20, 2019, be and the same is hereby approved with the following additional items:
1. Subject to all requirements in the Ordinance 07-2009, “Án Ordinance Establishing Zoning Standards and Classifications Within the Village of Godfrey, Madison County, Illinois” for Agricultural District Requirements.
2. Provide copy of the final plat to the Village Clerk in the MicroStation format on computer disk acceptable to the Village Engineer before the Village of Godfrey will sign said plat.
3. File Final Plat with Madison County Recorder’s Office and provide Four (4) copies of the Record Final Plat and Covenants/restrictions to the Village Clerk’s Office. Section 70.404 Matters Related to Recording (d) Failure to File. If the subdivider fails to file his final plat with the Madison County Recorder’s office and file four copies of the recorded document with the Village Clerk as required above, within sixty (60) days after the Village Board of Trustees has approved said plat, the approval of said plat shall be deemed revoked for all purposes without any further action by the Village.
Seconded by Joseph Springman. Roll Call Vote: Ayes-McAtee, Schrumpf, Springman, Stewart, Weber, Allen, Nays-None, Absent-None. Motion carried
PUBLIC COMMENTS:
Mayor McCormick introduced Rueben Willis and Jaris Waide and asked Mr. Willis to speak about Ms. Waide. Mr. Willis spoke about LungSmarter and Ms. Waide’s over 20 years of dedication to spreading the message of asthma awareness.
Mayor McCormick announced that Jarvis Electric would be changing out all of the lights in the building and that the work was being done at no charge to the Village and should account for about $15,000 in savings to the Village.
Trustee Allen moved to adjourn the meeting at 6:37 p.m., seconded by Trustee McAtee. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
https://godfreyil.org/boards-and-committees/village-board-of-trustees/#87-minutes-1545320134
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