Village of Roxana Board of Trustees met Dec. 2.
Here is the minutes provided by the board:
The regular meeting of the Roxana Village Board was called to order by Mayor Reynolds, at 6:30 p.m. in the Council Room of the Roxana Village Hall, 400 S. Central, Roxana, Illinois.
Mayor Reynolds called meeting to order and asked clerk to call roll.
The following members were present: LaTempt, Groppel, Smith, Kelly, Raymond, White and Attorney John Gilbert.
A motion was made by Kelly and seconded by Raymond to approve the minutes of the Village Board meeting of 11/18/19. The vote was:
AYE: LaTempt, Groppel, Smith, White, Kelly and Raymond
ABSENT:
NAY: None
Motion carried
A motion was made by Raymond and seconded by Kelly to approve the Executive Session minutes of the Village Board meeting of 11/18/19. The vote was:
AYE: LaTempt, Groppel, Smith, White, Kelly and Raymond
ABSENT:
NAY: None
Motion carried.
A motion was made by LaTempt and seconded by Groppel to approve the Treasurers report. The vote was:
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
A motion was made by Smith and seconded by Groppel to approve the bill list and authorize payment of bill list.
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
GENERAL FUND
BALANCE IN FUND 11/18/19 119,096.25
RECEIPTS 11,582.64
EXPENDITURES 40,753.96
BALANCE IN MONEY MARKET 12/2/19 89,924.93
FIRE PROTECTION FUND
BALANCE IN FUND 11/18/19 126,733.64
RECEIPTS 00.00
TRANSFER FROM SPECIAL REVENUES 00.00
EXPENDITURES 12,728.25
TOTAL FUNDS AVAILABLE 126,733.64
BALANCE IN MONEY MARKET 114,005.39
Interest.05
BALANCE IN FUND 12/2/19 114,005.44
RECREATION FUND
BALANCE IN FUND 11/18/19 103,466.24
RECEIPTS 00.00
EXPENDITURES 7,708.77
BALANCE IN FUND 12/2/19 95,757.47
PUBLIC IMPROVEMENT FUND
BALANCE IN FUND 11/18/19 1,429,965.46
RECEIPTS 26,296.20
EXPENDITURES 00.00
BALANCE IN FUND 12/2/19 1,444,679.02
INVESTED FUNDS – CERTIFICATES OF DEPOSIT 356,226.51
INTEREST 418.54
TOTAL IN PUBLIC IMPROVEMENT FUND 1,801,324.07
REFUSE FUND
BALANCE IN FUND 11/18/19 189,771.12
RECEIPTS 20.00
**TRANSFER FROM SPECIAL REVENUES 00.00
EXPENDITURES 8,619.63
BALANCE IN FUND 12/2/19 181,171.49
WATER O & M
BALANCE IN FUND 11/18/19 574,413.37
RECEIPTS 44,245.10
INTEREST 00.00
EXPENDITURES 25,005.60
BALANCE IN FUND 12/2/19 593,652.87
INVESTED FUNDS – CERTICATES OF DEPOSIT 147,783.87
TOTAL IN WATER O & M 741,436.74
WATER PLANT CAPITAL EXPENDITURES
BALANCE IN FUND 11/18/19 256,524.28
INTEREST 00.00
Transfer from Special Revenues-Loan Pmt + extra principal 00.00
RECEIPTS 00.00
EXPENDITURES 00.00
BALANCE IN FUND 12/2/19 256,524.28
WATER METER DEPOSIT FUND
BALANCE IN FUND 11/18/19 56,528.85
INTEREST 00.00
RECEIPTS – 320.00
MISC 00.00
EXPENDITURES 365.00
BALANCE IN FUND 12/2/19 56,483.85
SOCIAL SECURITY FUND
BALANCE IN FUND 11/18/19 114,322.52
INTEREST 00.00
PROPERTY TAX – SOCIAL SECURITY 00.00
PROPERTY TAX – IMRF 00.00
TRANSFER FROM PRIME FUND 00.00
EXPENDITURES 5,640.41
BALANCE IN FUND 12/2/19 108,682.11
IMRF FUND
BALANCE IN MONEY MARKET 11/18/19 190,237.33
RECEIPTS 00.00
EXPENDITURES 26,594.91
IMRF 00.00
BALANCE IN FUND 12/2/19 163,642.42
SPECIAL REVENUES FUND
BALANCE IN FUND 11/18/19 5,199,784.63
AWIN MANAGEMENT HOST FEES 262,850.07
AMEREN UTILITY TAX 00.00
RECEIPTS 00.00
MISC. 00.00
EXPENDITURES- 285,590.13
BALANCE IN FUND 12/2/19 5,177,044.57
ILLINOIS FUNDS MONEY MARKET.04
INVESTED FUNDS-CERTIFICATES OF DEPOSIT 6,590,677.58
TOTAL IN SPECIAL REVENUES FUND 11,767,722.19
WASTEWATER TREATMENT PLANT
BALANCE IN FUND 11/18/19 119,567.13
RECEIPTS 00.00
**TRANSFER FROM SPECIAL REVENUE 284,024.29
EXPENDITURES 295,044.40
BALANCE IN FUND 12/2/19 108,547.02
UNEMPLOYMENT INSURANCE FUND
WORKER’S COMP & LIABILITY FUND 11/18/19 10,081.52
RECEIPTS 00.00
EXPENDITURES 23.49
BALANCE IN FUND 12/2/19 10,058.03
WORKMAN’S COMP FUND
BALANCE IN MONEY MARKET 11/18/19 163,412.35
RECEIPTS 00.00
EXPENDITURES – IML Insurance 157,888.69
BALANCE IN FUND 12/2/19 5,523.66
MOTOR FUEL TAX FUND
BALANCE IN MONEY MARKET 11/18/19 74,119.20
RECEIPTS 00.00
EXPENDITURES 00.00
BALANCE IN FUND 12/2/19 74,119.20
MAYOR COMMENTS:
• Thanks to all who attended the groundbreaking ceremony.
• All trustees received a draft of the tax levy, will need to be approved at the December 16, 2019 board meeting.
• Unknown at this time if the EAV will go up or down, may lower the tax rate.
• Approximately 50 feet south of the new facility has been donated to the village due to an error in the mapping of the grounds.
• 12/21/19 the village employees will be ringing the bell for the Salvation Army at Walmart.
• Unknown plans currently for the future use of the current village hall building.
• Proposed loan amount is $6 million, loan rates were compared, First Mid 2.31% and Busey Bank is at 2.61%. $5 ½ million will need to be locked in by 12/16/19.
GUESTS:
School Student Council members, Madison Klaas, William Abney and Reese
Beckman are present and requesting monetary assistance for the kids Christmas party.
This party costs approximately $30 per child and are presented with an outfit and a toy.
They are also provided crafts and a snack. Total cost is approximately $600-$700. Mayor advised that legally the village can’t use taxpayer’s money to fund this party. Numerous board members, as well as guests, donated money to this party.
Joe Fontana states that the North section of the Christmas lights on the fence are out. Hoxsey not present but will be notified of this issue.
Department Heads:
• Chief Cunningham advised the D.A.R.E program graduation to be held December 13, 2019 in the High School auditorium at 10:00 a.m.
1. A final total of eight booster/car seats were provided in the month of
November.
2. The department participated in the Prescription Drug Drop-off at the Madison County Sheriffs Department on 11/27/19. 152.6 pounds were collected and turned over for disposal.
3. December 3rd and 4th, they will be joining with Patches and Badges to ring the bell for donations.
• Fire Chief Trask had nothing to discuss
• Hoxsey is absent
• Brian Sherer advised the board;
1. Dwayne Deshotel is registered for the basic water supply course at ERTC, January 8- April 22, 2020.
2. Quarterly water meter readings will be done during the month of December.
• Wilkey advised the board that the work continues for the chemical feed project.
ADMINISTRATIVE COMMITTEE: nothing
PUBLIC SAFETY:
An Ordinance will be needed at the 12/16/19 meeting regarding the new cannabis law that takes effect 1/1/2020. Attorney to will have this ordinance drawn up for the next agenda. Attorney suggests no testing for cannabis use once the law is in effect 1/1/2020 and should not be used in preemployment testing. CDL & DOT rules don’t change regarding testing. All trustees present agree with not allowing the sale within the village.
PUBLIC WORKS –
COMMUNITY DEVELOPMENT:
NEW BUSINESS –
UNFINISHED BUSINESSThe new administrative position needs to have the responsibilities defined before
a title can be attached and before salary can be discussed. A better definition is necessary.
Trustee Raymond doesn’t think it is needed but agrees that something is needed. Attorney Gilbert advised that the village has the right to hire without posting as we are not legally obligated but stated that it would good practice to do so. This position may be hard to fill due to residency, one position with a multitude of responsibilities.
With no additional business to be discussed, motion was made by Kelly and seconded by Smith to move to Executive Session with nothing additional to follow in regular session. Wilkey, Schmidt and Sherer are asked to stay.
AYE: LaTempt, Smith, Groppel, Kelly, Kelly, White and Raymond
ABSENT:
Time: 7:00 p.m.
Returned to regular session,
Time 7:32 p.m.
With no additional business to be discussed, a motion was made by Smith and seconded by Kelly to adjourn.
AYE: LaTempt, Smith, Groppel, Kelly, White and Raymond
ABSENT:
Time: 7:33 p.m.
https://www.roxana-il.org/Minutes_12-2-19.pdf
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