The Alton Committee of the Whole met Monday, July 25.
The Alton Committee of the Whole is responsible for reviewing and auditing all bills, considering property tax abatement for industrial firms and managing the Municipal Band. Meeting are held at 7 p.m. on Mondays preceding city council meetings.
Here are the meeting minutes as provided by the Alton Committee of the Whole:
CITY OF ALTON
ALTON, ILLINOIS
JULY 25, 2016
A Regular Meeting of the Committee of the Whole was held in the City Council
Chambers, City Hall Building, Alton, Illinois at approximately 7:00 p.m. on the above date.
The meeting was called to order by Chairman Fleming.
Roll Call of members present or absent was as follows:
PRESENT: Fleming, Boulds, Ryan, MacAfee, Brake – 5
ABSENT: Velloff, Martin – 2
Also in attendance were Mayor Walker; Comptroller Cowan; Treasurer Roth;
Wastewater Treatment Operations Supervisor Gibson; Director of Development and Housing Caffey; Police Chief Simmons; Fire Chief Sebold; Director of Public Works Barnhart; Director of Park & Recreation Haynes; Personnel Director Scoggins; Deputy Director Community Development & Housing Asselmeier; City Council Coordinator Clark; Asst. Corporation Counselor Williams; Corporation Counselor Schrempf.
A Public Hearing was held by John Herzog, Madison County Economic Development Coordinator regarding the 2016 Consolidated Annual Action Plan. Chairman Fleming presented the Discount and Special Bills paid as listed in the Comptroller’s Report dated July 25, 2016 be approved and a Resolution authorizing same be presented at Wednesday’s Council Meeting. Mr. Ryan made a motion, seconded by Mr. Boulds, that said bills be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the following two (2) resolutions:
1. Resolution, re: That the Mayor and appropriate officials are hereby authorized and directed to sign on behalf of the City the proposal received from Andres medical Billing, LTD.
2. Resolution, re: That the Comptroller is hereby authorized to solicit local financial institutions for their respective quotes so as to provide a line credit to be used for the purchase of three ambulances.
Mr. Ryan made a motion, seconded by Mr. Fleming, that said resolutions be TABLED. The motion lost by the following vote:
AYES: Fleming, Ryan – 2
NAYS: Boulds, MacAfee, Brake – 3
ABSENT: Velloff, Martin - 2
Mr. Brake made a motion, seconded by Mr. Ryan, that the above and foregoing
resolutions be Laid Over. The Chair so ordered.
Chairman Fleming presented the following resolution, re: The City of Alton Historic
Commission recommends changes to the Historic Commission Regulations and that the
attached ordinance be considered. Mr. Ryan made a motion, seconded by Mrs. MacAfee,
that said resolution be approved.
Mr. Ryan presented the following Amendment:
An Ordinance amending Chapter 6 of Title 2 of the City Code pertaining to the Historic
Commission Regulations. Mr. Ryan made a motion, seconded by Mrs. MacAfee, that said
amendment be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Mr. Ryan made a motion, seconded by Mrs. MacAfee, that the above and foregoing
resolution as amended be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the following resolution, re: That the mayor is hereby
authorized and directed to execute the attached professional services contract between
Heartlands Conservancy and the City of Alton for pedestrian/bicycle master planning
services. Mr. Ryan made a motion, seconded by Mr. Boulds, that said resolution be
approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the following resolution, re: That the mayor is hereby
authorized and directed to execute the attached Intergovernmental Agreement between
Madison County Mass Transit District and the City of Alton regarding the Alton Regional
Multi-modal Transportation Center. Mr. Ryan made a motion, seconded by Mr. Boulds, that
said resolution be Laid Over. The Chair so ordered.
Chairman Fleming presented the following resolution, re: That permission be requested
from the Illinois Department of Transportation to temporarily close off certain streets on
August 27, 2016 for the Greater Madison County Federation of Labor day parade in the City
of Alton. Mr. Boulds made a motion, seconded by Mr. Ryan, that said resolution be
approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the following resolution, re: That the attached ordinance
annexing the aforesaid territory to the City of Alton pursuant to the voluntary Petition of
Larry Manns be considered. Mr. Boulds made a motion, seconded by Mr. Ryan, that said
resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the following resolution, re: Greater Madison County
Federation of Laborers desires to hold a special event on August 27, 2016, which event shall
include the outdoor sale of food and alcoholic beverages and that the following special event
be and is hereby approved pursuant to City of Alton Code 4-4-9 and a variance is hereby
granted for sale and distribution of alcoholic liquors on public property. Mr. Boulds made a
motion, seconded by Mr. Ryan, that said resolution be approved. The motion passed by the
following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the following resolution, re: The City of Alton and James E.
Dempsey desire to enter into a new Lease Agreement for farm property for the years 2017
and 2018 and that the Mayor and appropriate city officials are hereby authorized and directed
to execute the attached Lease Agreement. Mr. Boulds made a motion, seconded by Mr.
Ryan, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the Bid Report and Resolution, re: Bid #2016-19;
Demolition of 616 Olmstead Way for the Building and Zoning Department. Mr. Ryan made
a motion, seconded by Mr. Boulds, that the best bid of AMS Contracting of IL for demolition
of 616 Olmstead Way in the amount of $5,745.00 be awarded for Bid #2016 – 19 for the
Building & Zoning Department. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
Chairman Fleming presented the Bid Report and Resolution, re: Bid #2016-20; Asbestos
Abatement at 1914 Washington Avenue, 2121 Country Club Drive, 240 W. 19th Street and
2421 Clawson Street for Building and Zoning. Mr. Ryan made a motion, seconded by Mr.
Brake, that the best bid of CENPRO Services Inc. for Asbestos Abatement at 1914
Washington Avenue in the amount of $9,800.00, for 2121 Country Club Drive in the amount
of $5,200.00, for 240 W 19th Street in the amount of $6,900.00, and for 2421 Clawson Street
in the amount of $16,200.00 be awarded for Bid #2016 – 20 for the Building & Zoning
Department. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
There being no further business to come before the Committee at this time, Mr. Boulds made a motion, seconded by Mr. Ryan, that said meeting adjourn. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5
NAYS: None – 0
ABSENT: Velloff, Martin – 2
GARY FLEMING
CHAIRMAN
GF/mtb
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