Village of Swansea Committee met June 19.
Village of Swansea Committee met June 19.
Here is the minutes provided by the Committee:
Attendees: Board President Leopold, Trustees Lanter, McGuire, McDonald, Neumeyer, Pulley, & Wells, Treasurer John Walter, Police Department (PD) Chief Steve Johnson, PD Deputy Chief Craig Coughlin, Fire Department (FD) Chief John McGuire, Street Department Chief John Budde, Waste Water Treatment Plant (WWTP) Chief Rick Tucker, Administrator Lyndon Joost, Code Enforcement Officer Randy Tedesco, Park Board Chairman Mike Koeneman, Village Engineer Vicki Wade, Village Clerk O'Neill (prepared minutes), other community members. The Trustee names in motions are presented with the individual that made the notion listed first, followed by the individual that seconded the motion. Support of members includes those present. The items outlined below were discussed.
Personnel Committee 6:00 - 6:12 pm (Neumeyer, McGuire & the members supported adjournment.)
Rocky McDonald & Marilyn Neumeyer; Co-Chairpersons Brian McGuire Matt Lanter Brian Wells Draft Ordinance Amending Section 2-703 of the Swansea Municipal Code Regarding the Duties of the Village Administrator -The attorney review of the draft ordinance has been completed. Annotating changes to the code book will allow the book to be maintained. The code book will be impacted by this draft ordinance as outlined below.
2-703 (B) will become 32.06 (B) (2)
2-703 (T) will become 32.06(B) (19)
2-703 (E) to delete 32.06 (B) (5)
2-703 (R) to delete 32.06 (B) (18)
Motion by Wells, McDonald, and members, supported forwarding the draft with the annotated references to the Board.
Review Revised Job Descriptions for Village Administrator Position - Current ordinance language speaks to the Village Administrator overseeing applications related to the Special Business District. There is not a need at this time to make any other changes to the job description. Motion by Wells, McDonald, and members, supported forwarding job description ordinance to the Board.
Review Revised Job Descriptions for Accounting Specialist Position - Motion by Wells, McDonald, and members, supported forwarding the job description ordinance to the Board.
Status of Job Applications- Applications were received for the Administrator, Public Works, and Janitorial open positions. The applications will be reviewed for the various openings with a goal of working towards interviews next week.
Discuss Randy Tedesco Compensation - A 6/6/17 prepared report of FY2010 Building and Zoning Operations was provided and reviewed. It was noted that currently there is less staffing in this department than in 2010. It was suggested that possibly Randy Tedesco could receive some compensation from the Special Business District associated with a work benchmark (bringing economic development to the Willage, completing inspections, or other activity measures). Further review may be required for the feasibility of using Special Business District funds to pay any such incentives, bonuses, or salary, and what the plan language allows and does not allow. There was concern that in the past some sales tax that should have been provided to Swansea went instead to another neighboring community. Tedesco said that he would review information to make sure the issue was not repeated.
Judiciary Committee 16:2 - 6:15 pm (Wells, Pulley, & the members supported adjournment.)
Brian Wells; Chairperson Rocky McDonald Brian McGuire Stephen Pulley Marilyn Neumeyer
Update Wallen & Warady v. Swansea -No comments were heard.
Draft Ordinance Amending Chapter 2 "Municipal Officers and Administration", Part 14, "General Provisions Governing Village Officials and Administration" by Adding Section 2-1409, "Corrective Action Plans" - By annotating the reference changes to the code book, it can be maintained. This draft ordinance will impact the code, such that paragraph 2-1409 will add new section 30, 10. Motion by Pulley, McGuire, and members, supported forwarding to the Board the draft with these annotations for the code book. it was noted that the Village Attorney would not regularly attend Committee and Board meetings to cut down on Attorney expenses. If there is a concern, then the specific concern will appropriately be presented to the Village Attorney so that counsel advice may be obtained.
Draft Resolution Authorizing and Directing the Village Clerk to Make Public Certain Minutes of Executive Session Meetings Which Have Previously Been Closed to Public Review and to Destroy Audio Tapes Which Meet the Statutory Criteria for Destruction - Semi-annual review of closed session minutes was held on 6.5/17. There are no closed session minutes to be released due to the continuing need for confidential treatment of the information. These results have to be documented in resolution form. Motion by Pulley, McGuire, and members, supported forwarding the draft to Board.
Non-Agenda item - Charging a fair and reasonable tow fee for PD actions related to response to DUI or other violations was discussed. Chief Johnson will provide recent information supporting reasonable charges and a specific recommended towing fee.
Finance Committee 6:i5 - 6:19 pm (Wells, Pulley, & the members supported adjournment.)
Matt Lanter, Chairperson Brian McGuire Marilyn Neumeyer Stephen Pulley Brian Wells
General Fund Analysis-Lori Reagan was noted as having a strong work ethic and working hard to import the budget into the accounting system and soft close the fiscal year end data. The General Fund Analysis is expected to be presented at the next meeting.
Community & Economic Development (6:19 - 6:25 pm (McGuire, Pulley, & the members supported adjournment)
Stephen Pulley; Chairperson Rocky McDonald Brian McGuire Marilyn Neumeyer Brian Wells
Findings of Fact 1 Recommendation for Exterior Design Review of Tommy's Car Wash, 4222 North Illinois The acrylic-covered metal, brick, stucco, glass, and other exterior construction materials were reviewed for the self- service car wash that will operate daily from 7 am to 8 pm. Patrons can use vacuums for free. The car wash prices are expected to range from $7 to $18 for various option. Plumbing will allow for water recycling equipment to be added later if economically appropriate. The facility is expected to use about 35 gallons of water per car with about 300 cars serviced a day. They have successful operations in neighboring communities. Low-Suds biodegradable products will be used. Security cameras will be in operation. No objections were voiced. Motion by McGuire, Wells, and members, supported forwarding the item to the Board.
Public Safety Committee 6:26 - 6:31 p.m (Lanter. Pulley, & the members supported adjournment.l
Matt Lanter, Chairperson Rocky McDonald Marilyn Neumeyer Stephen Pulley Brian Wells
Update Consolidation of 9-1-1 Dispatching Services-Belleville hired 4 Swansea dispatchers. The Swansea PD Chief will provide new phone numbers for non-emergency lines. PD Deputy Chief Coughlin was thanked for all his work related to the 911 dispatch services consolidation, which is expected to be effective on Wednesday.
Draft Resolution Authorizing the Purchase of a New 2017 Ford AWD Utility Police Interceptor from Morrow Brothers. Ford, RR2, Box 120, Greenfield, IL 62044 at a Price of $28,579,00-The vehicle purchase is in the budget. Motion by Neumeyer, Lanter, and members, supported forwarding the draft to the Board.
Non-Agenda item - it was reviewed that defibrillator pads must be replaced every 2 years.
Non-Agenda item - The PD will track calls, finger-print, and other PD civilian aides' work, periodically report on the information.
Public Works 6:31 - 6:47 pm (Wells, Lanter & the members supported adjournment.)
Brian McGuire; Chairperson Rocky McDonald Matt Lanter Marilyn Neurneyer Brian Wells
Draft Resolution Accepting the Bid from Dory Anderson Co., Inc., P.O. Box 227, Hoffman, IL 62250 in the Amount of $29,128.00 for the Oiling of Certain Streets in the Village - Motion by Lanter, Wells, and members, supported forwarding the draft resolution to the Board.
Update UW Module issues at WWTP-Village Engineer Vickie Wade explained that algae buildup is acting as another screen and contributing to flooding issues when pressure builds up. Formation of algae is related to phosphorus, and this is the time of year when conditions are prine for algae growth. Covering the tanks may help reduce algae build up in the UV channels. Costs of tank covers will be sought. Wade noted that the UV system is a good, viable disinfection system that is safe and reliable. She added that the WWTP is at the 7-year point, and no longer a new plant. The items in question are no longer covered by a warranty. The EPA has been informed via email of issues and correction efforts. The current estimate for repairing 2UW modules is about $44K. if the manufacturer's earlier replacement quote of $100K for 4 modules is prorated to provide for 2 modules, then the replacement estimate would be $50K. Due to interoperability needs with the control panel and other equipment, the current manufacturer's repair or replacement items are required. Coordination with the manufacturer is still required and return calls from the manufacturer are pending. Wade will provide Tucker with additional contact information. Alternate infrastructure solution replacement could be cost prohibitive with estimates of about $1 million for equipment and installation.
Draft Resolution Accepting the Bid from Kassen Excavating, Inc., 221 E. Main St., Damiansville, IL 62215 in the Armount of S9,800.00 for the Force Main at Willow Walk Subdivision - The cost estimate and Kassen Excavating's work in the area were discussed. Motion by Lanter, McGuire, and members, supported forwarding the draft to the Board.
Change Order for PY"15 Replace Sanitary Sewer - Schae Fries 1 Caseyville Ave -Motion by Neumeyer, McDonald, and members, supported forwarding the change order request to the Board.
Non-Agenda item-Trucks that carry heavy loads, such as rock deliveries are requested to avoid driving and damaging roads being repaired.
Cultural Committee 6:47-6:54 pm Wells, Lanter & the members supported adjournment.)
Stephen Pulley; Chairpersons Brian McGuire Matt Lanter Marilyn Neumeyer Brian Wells No Request Made at agenda Time- However, the meeting was opened.
Non-Agenda item - Further committee work is required. At this time, it is unclear if it is appropriate to request to use business district funds for edging, landscape beautification, and other on-going maintenance type projects.
Swansea Report Committee 6:54 - 7:03 pm McGuire. Wells, & the members supported adjournment.
Marilyn Neumeyer; Chairperson Matt Lanter Brian McGuire Stephen Pulley Brian Wells
July issue, Swansea Report mock-up - The draft is expected to go to print on Wednesday. There were no objections to the drafted articles on various subjects, including road paving projects, state budget impasse impacting Swansea, 911 dispatch consolidation update, TAP Grant for possible trail on Boul Avenue, Car Wash coming to Swansea, the recent Hazardous Waste Collection event, Car Seat usage Rules, Swansea FDnight on 9/13/17 at Busch stadium with $20 cardinal's tickets for sale while available through FD, Swansea employee recognition, the Farmer's market in Swansea, and other information. Information on Centennial Park may be included in a future issue, it was suggested that Swansea should regularly provide information in Swansea Report issues that qualify as public outreach for compliance with phase 2 permits, and that the information might be on the subject of rain barrels, ways to avoid grass clippings from impacting storm sewers, and other items. The Hazardous Waste Collection held last weekend in Melvin Price Park was successful. The County ran the event and is aware of the desire for future such events to be held at another location better suited for the traffic and other event needs. Other locations such as an area near the St. Clair Mall or the Fair Grounds were discussed as being better locations.