Metro East Sun

City of Fairview Heights Administration Committee met Oct. 11.

Here is the minutes provided by the Committee:

Committee Members in attendance-Denise Williams, Brenda Wagner, Roger Lowry, Pat Peck, & Mayor Mark Kupsky (Ex-Officio Member)

Committee Members absent-Joshua Frawley

Other Aldermen and Elected Officials in attendance - City Clerk Karen Kaufhold, Pat Baeske, & Ryan Vickers

Staff in attendance - Chief Nick Gailius, Captain Chris locke, Finance Director Gina Rader, Parks & Recreation Director Angie Beaston, Economic Development Director Mike Malloy, & City Attorney Representative Katherine Porter

Recorder - Becky Thompson

Public Participation 

None - Chief Gailius introduced two recently hired CPA's to City Council.

Approval of Minutes 

Alderman Peck made a correction to the minutes, under Spending Limits and motion, B) $5,000.00 to $19,999.99.

Motion and second were made by Alderman Pat Peckl Alderman Roger Lowry to approve the Corrected September 13, 2017 minutes. The motion carried by voice vote and was unanimous.

Finance 

Alderman Roger Lowry, Chairman

Audit 

Brian Otten and Jamie Niermann from Scheffel Boyle presented the Fiscal Year 2016-2017 audit for the city.

Motion and second were made by Alderman Brenda Wagner/Alderman Pat Peck to approve the Fiscal Year 2016-2017 audit. The motion carried by voice vote and was unanimous.

Bid Recommendations for Recreation Center 

The staff from Holland Construction Services Inc. were present and reviewed with the Committee the results of the publicly opened bids. There were a total of 101 bids presented for 24 different packages. As the construction manager for the project, they recommend the city award a contract for the work of Bid Packages 1 through 24 as presented.

Motion and second were made by Alderman Pat Peck/Alderman Denise Williams to forward to City Council. The motion carried by voice vote and was unanimous.

Bill List 

Committee reviewed the bill list. There was a correction on page 10, under Tech and Outside Services, Purcell Truck Tire Co., the amount of $72,533.00 as invoice amount and the $42,891.00 as paid amount are incorrect. Both columns should be $304.75, The bill list total is the correct number so it does not change.

Motion and second were made by Alderman Pat Peckl Alderman Brenda Wagner to approve the September bill list in the amount of $1,941,906.55. The motion carried by voice vote and was unanimous.

Law Enforcement

Alderman Brenda Wagner, Chairman

State of the Police Department Report Chief Gailius presented his report.

Soliciting Ordinance 

The Chief updated the Committee about the Soliciting Ordinance. The City Attorney completed their review of the draft late last week. Staff will now work with the City Clerk's office to get the draft into proper legislation form. It is expected the proposed ordinance will be available for review before the November committee meeting. There is no action that needs to be taken at this meeting.

Traffic Speed Studies 

The Chief updated the Committee, a formal report is in the process as staff finishes its analysis.

Staff expects to have results and recommendations at the November meeting. There is no action that needs to be taken at this meeting.

Replacement Detective-Command Vehicle 

The department requests to replace an unmarked vehicle that is used for detectives and commanders. The request is to purchase a used 2015 Ford Police Utility vehicle from the Missouri Highway Patrol using escrowed department funds, having no impact on the budget.

Motion and second were made by Alderman Pat Peckl Alderman Roger Lowry to authorize the Mayor to enter into an agreement with Missouri Highway Patrol for the purchase of a used Ford Utility Police interceptor for $18,750.00. The motion carried by voice vote and was unanimous.

Adjournment 8:00 p.m.

http://www.cofh.org/AgendaCenter/ViewFile/Minutes/_10112017-896