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Friday, December 13, 2019

City of Collinsville Plan Commission met May 9

By Kristine Gonzales-Abella | Aug 8, 2019

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City of Collinsville Plan Commission met May 9.

Here is the minutes provided by the commission:

ROLL CALL:

Chairman Rayho called the meeting to order at 7:00pm. The following members were present and answering roll call: Bechtle, Bednara, Forneris, Illies, Moss, Truax, Wepking, Hellige and Rayho.

Absent: Mitchell, Popov

Also Present: City Manager Mitch Bair, Community Development Director Derek Jackson, Senior Planner Travis Taylor, Associate Planner Cristen Hardin, City Engineer Troy Turner, and Recording Secretary Shawna Robinson.

PLEDGE OF ALLEGIANCE:

Recited

INVOCATION:

Delivered by John Truax

At Chairman Rayho’s request, new Commission member Michelle Forneris introduces herself, giving a brief background.

SPEAKERS FROM THE FLOOR:

None

MINUTES:

Motion to approve minutes from the April 11, 2019 Planning Commission meeting made by Truax, seconded by Wepking.

Vote: All Ayes. (9-0). Motion Approved.

PUBLIC HEARING:

Multifamily Housing Moratorium

Motion to open Public Hearing made by Hellige, seconded by Bednara.

Vote: All Ayes. (9-0). Motion Approved.

Community Development Director Derek Jackson presents a request by the City of Collinsville to establish a moratorium on multifamily housing within the City for a period of six (6) months. He explains the purpose and scope of proposed moratorium, advising the reasoning for the time and identification of various items. Jackson presents a slide advising the impacts of the approval, advising this will not impact active projects, only new proposals for unstructured empty lots. He also advising this will not affect the repair of damaged homes. If approved, the internal process will give the City Manager the ability to allow for exceptions within the six (6) month period. Community Development Director Jackson presents multiple slides showing housing data, owner occupied versus non-owner occupied data, local and national comparison, and public perception percentages. Moss asks about why information Staff plans to gather during the moratorium cannot be done without a moratorium. City Manager Bair explains this will freeze new builds, stating the City currently would have to honor a new multifamily build if one is applied for. The plan is to be done prior to the six (6) months. The Commission and Staff discuss the definition of vacant properties explaining that this is non- structured land. 

Motion to close Public Hearing made by Moss, seconded by Bechtle. 

Vote: All Ayes. (9-0). Motion Approved. 

Motion to recommend approval to City Council to establish a moratorium on all multi-family developments within the City of Collinsville for a six (6) month period made by Bednara, seconded by Hellige.

Habitat for Humanity Restore (Special Use Permit) 

Motion to open Public Hearing made by Moss, seconded by Illies. 

Vote: All Ayes. (9-0). Motion Approved. 

Senior Planner Travis Taylor presents a request by Habitat for Humanity Restore to consider an application for a Special Use Permit (SUP) for the purpose of operating a second hand store and drop-off location to be located at 1950 Vandalia within an existing P-CP-1 Planned Commercial Park District. He presents multiple slides showing the location, zoning, and the future land use map. He states that the property being presented is approximately 10,400 square foot in space, and will be located in the southern most space of the building. Taylor states the applicant plans on making improvements in the rear of the store by replacing a roll-up door, installing pavement markings and way-finding signs, an pouring a new pad for a dumpster enclosure. These items are to be discussed in the following Site Plan submittal by Habitat for Humanity. Senior Planner Taylor continues advising the criteria that needs to be met in order to grant a Special Use Permit. He also gives a brief summary of what the Planning Commission and City Council may give consideration to as well. Taylor then advises that, based on all of the findings, the Director of Community Development requests favorable consideration of the application for a Special Use Permit, subject to the following Special Use condition: Material donations shall not be accepted outside the operating hours of 10:00am to 5:00pm Tuesday through Saturday. Should unauthorized donations be left by the public in proximity to the establishment, the permit holder or their assigns must remove such material from public view immediately. The Commission members discuss current issues of dumping and reasoning behind the hours for donations. They discuss the possibility of moving parallel parking on the south side of the building, and the dumpster enclosure materials. Illies addresses the buffer requirements for the surrounding residential properties. Taylor confirms that what is being presented meets the requirements. The Commission members discuss alternative materials for the trash enclosure. Forneris asks if Staff has defined the word “immediate”, in reference to the removal of donations that are left outside. Bair suggest the Commission to define “immediate” with the applicant. Moss asks for the explanation of the need for Special Use Permit. Taylor explains. The applicant, Carrie Wolf, responds to the podium. Wolf presents a slide show about Habitat for Humanity Restore, giving background information. Wolfe also advised that, in reference to the dumping of donations during hours, the items will be taken in as soon as employees arrive in morning. Also, an employee would be assigned, during holidays, to retrieve any items that are left at the store. Commission members and the applicant discuss alternatives to the material presented for the trash enclosure, and discuss the parallel parking on the south side of the building. 

Luke Allen responds to the podium advising he represents Habitat for Humanity. He addresses the parallel parking, advising he can get a letter from the landlord with permission for the removal of the parking spots. Hellige then swears in Luke Allen, past tense, stating his name and address. He also swears in Carrie Wolf, past tense, stating her name and address. 

Motion to close Public Hearing made by Bechtle, seconded by Bednara. 

Vote: All Ayes. (9-0). Motion Approved. 

Motion to approve Special Use Permit with conditions presented by Staff made by Truax, seconded by Moss. 

Roll Call Vote: All Ayes. (9-0). Motion Approved.

NEW BUSINESS

Habitat for Humanity (Site Plan) 

Senior Planner Travis Taylor presents a request for Site Plan approval for Habitat for Humanity to be located at 1950 Vandalia. Taylor presents multiple slides showing the location, involving pavement markings, a new dumpster enclosure, additional way-finding signage, and some donation spots near the roll-up door. He addresses the lighting presented by the applicant, stating Staff provided some options for different lighting that would be up to today’s standards. Taylor speaks about the dumpster enclosure, and signage. Staff recommends approval with one condition of lighting replacement. Hellige suggested adding a motion detector in the rear to deter dumping. Truax reminds Commission members of Illies stating earlier that the responsibility of clean up would be on the tenant. Moss asks the authority of the applicant to make the changes. Community Development Director Jackson states the applicant has a letter from the owner giving them permission to apply for the Special Use Permit, and any conditions the Commission requires is up to the applicant to work out with owner for approval. Chairman Rayho reviews what the Commission members’ conditions for approval will be. Rayho questions if there should be a condition for surveillance signage or cameras, and no dumping signs. Wepking states he believes there should be signage stating the area is under surveillance for deterrence. Hellige and Commission members discuss motion detection lights. City Engineer Turner states the vehicles were proposed to be parked in the rear preventing entrance into the building. The Commission members discuss lighting. Carrie Wolf states the lighting currently and will continue to remain on through the night. Motion to approve Site Plan with the following conditions: The determination of lighting meets Staff recommendations, the removal of the parallel parking spots on the south side of the building; determination by Staff for the materials of the trash enclosure; signage to be worked out administratively with Staff; and additional signage advising the public no dumping, the area is under surveillance, and violators will be prosecuted made by Hellige, seconded by Moss. Roll Call Vote: All Ayes. (9-0). Motion Approved.

1129 McDonough Lake Road (Annexation) 

Community Development Director Derek Jackson presents a request for consideration of the annexation of 1129 McDonough Lake Road. He presents slides showing aerial views of the proposed property and adjoining properties. Jackson gives a brief background on the property advising that the reasoning for the annexation is the owner is wishing to attach to City water and waste water. The property will be annexed in as R-1 Single Family Residential. City Engineer Troy Turner and Commission speak about the location of the sewer. 

Motion to recommend the annexation of 1129 McDonough Lake Road into the City of Collinsville made by Truax, seconded by Wepking. 

Roll Call Vote: All Ayes. (9-0). Motion Approved.

DD Collins House Parking Lot (Site Plan) 

City Engineer Troy Turner presents a request by the City of Collinsville for approval of the DD Collins House Parking Lot. He advises this parking lot is primarily to serve the DD Collins house, especially during event times. He states that this is a parking lot in R-3 and does not require Site Plan approval, the City wanted to allow for review by the Planning Commission. He speaks about the location and parking lot landscape requirements stating there will be a rain garden installation. He presents the parking area screening, and the proposed lighting stating the lights will be the same as the ones on Main Street. Illies speaks about setting precedence with this parking lot for any future land developments or issues with storm water run-off. They discuss the motion detection lighting presented and any possible issues. Bechtle speaks about wanting the lighting to face out to mimic the lighting on Main Street. Turner advises this project is projected for the fall. 

Motion to approve the DD Collins House Parking Lot Site Plan made by Hellige, seconded by Bechtle 

Roll Call Vote: All Ayes. (9-0). Motion Approved.

Underground Dojo (Sign Package) 

Associate Planner Cristen Hardin presents a request by Underground Dojo for Sign Package approval in order to permit the installation of a wall sign, exterior lighting, and window graphics. Associate Planner Hardin presents multiple slides of the present view of the building, overview of Zoning B-2, and overview of UCD, giving the criteria of the Uptown Collinsville District. She presents the proposed signage and placement of the signage on the building, and speaks about lighting. Area signage near the building is shown. Hardin explains the review criteria for Design, stating Staff finds it is not substantially consistent with design standards. She explains the review criteria for Exterior Light Design, stating Staff finds it is worth further review. Hardin explains the review criteria for Design, stating the design of window graphics is worth further review and recommends that PC require window graphics to display a transparent background. She speaks about the consistency with City Plans, requesting further review. Slides of the proposed graphics area are shown, with the recommendation of approval of window graphics displaying a transparent background and sized as proposed. Hardin presents information about the flush-mounted graphics and placement, showing the relation of proportion and signage to pedestrians. She presents the recommendations by Staff. Truax asks if this has to be approved as a whole or can be separated. Hardin advised that Staff would be open to separating portions for approval. The Commission members discuss the different signage being proposed. Christian Luetkemeyer responds to the podium to speak. Truax asks if he would be willing to amend to transparent backgrounds for the window graphics versus white backgrounds. Christian and the Commission speak about the transparency of the graphics versus solid background. They speak about the placement of the flush mounted exterior signage proposed, after Bechtle advises be believes the signage proposed is too high. Illies asks about the permitting of signage on the awning. The Commission and Christian discuss signage on the awning and lighting. Wepking states Planning Commission should table and bring back next month with more detail. Christian states he will need guidance on what to bring back. The Commission members and Christian discuss different options for the signage. Chairman Rayho entertains a motion that this item will be tabled to the next meeting for review. 

Motion to table to the next meeting made by Wepking, seconded by Bechtle 

Vote: All Ayes. (9-0). Motion Approved.

Collinsville Township Senior Center (Mural Sign Package) Associate Planner Hardin presents a request for approval by the Collinsville Township for Sign Package in order to permit the painting of a mural on a section of the west-facing exterior wall. She presents slides including an aerial view of the surrounding zoning of the proposed mural, a slide of the current view of the building, and the design of the mural, stating the Township partnered with students and faculty at SIUE to come up with the design. She states the reasoning for the mural is due to issues with vandalism and graffiti. She advises that the design complies with both the Design Criteria and the Uptown Collinsville District Criteria. She also states it is consistent with City Plans. Hardin presents other murals that are in Uptown Collinsville. Hardin advises Staff recommends approval. April Hausman, representing Collinsville Township Senior Center, responds to the podium to answer questions. She explains this is the only mural design she was given. The Commission members and April speak about the reasoning for the mural, advising she hopes it will deter graffiti. Wepking and Forneris speak about some graffiti coating options. Sutton Allen, President of SIUE Painting and Drawing Association, who will be installing the mural, speaks about the meaning of the mural design. John Truax excuses himself from the table for a moment. 

Motion to approve the Sign Package as proposed made by Illies, seconded by Bechtle. 

Roll Call Vote. All Ayes. (8-0). Motion Approved.

John Truax returns to the table.

Old Herald Brewery (Sign Package) Senior Planner Taylor presents a request for approval by Old Herald Brewery to permit placement of a new architectural sign within the Uptown Collinsville District (UCD). He presents slides of the location, showing it is located within the UCD. He shows the proposed sign, advising the UCD does not allow roof-mounted signage in the code or allow signage to extend more than four (4) feet above the building façade. He speaks about the material that will be used and the mounting of the sign, showing different angles of the building. Taylor speaks about the proposed lighting of the sign. He advises that Staff recommends approval with one condition for proposed lighting to be reviewed. The Commission members speak about the lighting and options. Illies suggests for the up-lighting to have the option to dim. Derek Reiser responds to the podium to speak, speaking about the sign and lighting. Rayho asks if he has objections to dimmable lighting for the up-lighting. Reiser says he’s still figuring out options, but wants to prevent lighting onto the neighboring houses. Hellige asks about outside seating on the east side of the building. The Commission members speak about the outdoor seating and the business. 

Motion to approve the Sign Package with follow-up with Staff for the lighting modifications made by Hellige, seconded by Forneris. 

Roll Call Vote. All Ayes. (9-0). Motion Approved.

OLD BUSINESS None

STAFF REPORT None

COMMENTS FROM COMMISSION MEMBERS 

Illies asks about Sav-On Liquor on Beltline and why they didn’t come before Planning Commission. It is explained that if they meet the requirements for signage; they are not required to submit a Sign Package.

ANNOUNCEMENTS 

Chairman Rayho reads off a few announcements of interest to Planning Commission. Hellige asks that someone else be willing to take the liaison spot for the Historic Preservation Commission explaining that he has other things going on and would like to give someone else the opportunity. Rayho asks if anyone is interested to please see him.

ITEMS FOR THE NEXT AGENDA 

Community Development Director updates the Commission members with the upcoming items for the next agenda. Underground Dojo Sign Package, Mungo’s Sign Package, Mid-Towne Liquor Sign Package, McDill’s Site Plan, Text Amendment referencing trash enclosures.

Motion to adjourn made by Bednara, seconded by Forneris. 

Vote: All Ayes. (9-0). Motion Approved.

ADJOURNMENT at 10:03pm.

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City of Collinsville