City of Belleville Finance Committee met April 11.
Here are the minutes provided by the committee:
In Attendance:
(A) Finance Committee Members
Bryan Whitaker, Alderman
Raffi Ovian, Alderman
Shelly Schaefer, Alderman
Chris Rothweiler, Alderman
Phil Elmore, Alderman
Nora Sullivan, Alderman
(B) Guests
None
(C) Staff
Jamie Maitret, Finance Director
Sarah Biermann, Treasurer
Patty Gregory, Mayor
Chief JP Penet, Fire Chief
Dean Hardt, Purchasing Agent
MSgt. Sean Harris, PD
Sarah Herzing, PD
Chief Bill Clay, Police Chief
Kathy Kaiser, PR/Marketing
Sal Elkott, City Engineer
Scott Markovich, Director of IT
Jennifer Gain Meyer, City Clerk
John Hartmann, Asst. Director of Public Works
Craig Maue, Asst. Director of Public Works
Randy Smith, Director of WWTP
Leander Spearman, Library Director
Scott Tyler, Director of Health & Housing
Chairman Whitaker called the meeting to order at 7:00 pm. Alderman Eros and Alderman Ferguson were excused. All other committee members were present.
Chairman Whitaker opened public participation. There was no public participation. Public participation was closed.
Chairman Whitaker asked for a motion to approve the minutes from the March 14, 2022 meeting.
Motion
Alderman Rothweiler made a motion to approve the minutes from March 14, 2022. Alderman Schaefer seconded. All attending members voted yes. The motion passed.
Contract Amendment with Watts Copy Systems
Jamie Maitret explained that a new small copy machine is needed at firehouse #4, so we are recommending a contract amendment to our City-wide contract with Watts to add the machine to be coterminous with the rest of the machines on the contract. It will add approximately $36 to the monthly cost.
Motion
Alderman Elmore made a motion to approve contract amendment with Watts Copy Systems, Inc. to add copy machine for Fire Department. Alderman Rothweiler seconded. Roll call vote was taken. Alderman Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
GASB 75 Reporting 5 Year Proposal from MWM Consulting Group
Jamie Maitret explained that this report is required based on accounting standards for our annual audit, and is to have actuaries formulate the future cost of employee insurance benefits so that a liability can be booked on the financials. This proposal would extend our agreement for five more years with the firm we are currently using. There was a quote received from another firm, but the cost was much higher than with MWM Consulting Group.
Motion
Alderman Rothweiler made a motion to approve the five year GASB 75 reporting proposal from MWM Consulting Group. Alderman Schaefer seconded. Roll call vote was taken. Alderman Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
FY2022 Budget Amendments
Jamie Maitret explained the current year budget amendments needed to adjust for final spending for the year, especially related to fuel and maintenance. There are also some supplemental amendments proposed from new revenues or prior year fund balances to cover costs. One proposed is the up to $1.5 million to transfer funds from the General Fund to the police pension, fire pension, and capital projects funds, as discussed at the meeting last month. Other proposed amendments were also discussed.
Motion
Alderman Schaefer made a motion to approve the FY2022 budget amendments, as recommended by the Finance Director. Alderman Elmore seconded. Roll call vote was taken. Alderman Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Approval of FY22/23 Budget
Jamie Maitret stated that there are no changes requested to the proposed budget as presented at the meeting last month. There were no further questions.
Motion
Alderman Schaefer made a motion to approve the FY2022/2023 Budget. Alderman Ovian seconded. Roll call vote was taken. Alderman Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Revenue Sources
Motion to receive and file.
Motion
Alderman Schaefer made a motion to receive and file the revenue sources. Alderman Sullivan seconded. All attending members voted yes. The motion passed.
Motion to Adjourn
Alderman Rothweiler made a motion to adjourn at 7:09 pm. Alderman Schaefer seconded. All attending members voted yes. The motion passed.
https://www.belleville.net/AgendaCenter/ViewFile/Minutes/_04112022-2734
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