The Village of Glen Carbon board of trustees met Tuesday, June 28.
Here are the meeting minutes as provided by the Village of Glen Carbon board of trustees:
Village Board Minutes
June 28, 2016
VILLAGE BOARD MINUTES
FOR
TUESDAY, JUNE 28, 2016
AT
7:00 P.M.
GLEN CARBON VILLAGE HALL
151 NORTH MAIN STREET
GLEN CARBON, ILLINOIS
Mayor Jackstadt called the meeting to order.
The Pledge of Allegiance was recited by all.
MEMBERS PRESENT: Jorja Dickemann, Ross Breckenridge, Mary Beth Williams, Micah Summers, Steve Slemer, Brooke Harmony Village Attorney, Jim Schrempf and Village Administrator, Jamie Bowden were present.
Letters of Interest to the Board/Mayor’s Announcements
Mayor Jackstadt thanked all those who attended this year’s Homecoming. He thanked the sponsor’s and members of the Community Events Committee. A special thank you went to Trustee Slemer, Liaison of the committee. A full report will be provided once all the bills are paid.
The annual Water Quality Report is now available to view at http://www.glencarbon.il.us/DocumentCenter/View/385 or for a paper copy call, 618-288-1200.
The Village is happy to announce, that there is a new recreational opportunity for our residents. The Ed Glen Pool at SIUE is now open until August 14, 2016. Residents will have the opportunity to purchase daily passes or memberships. For more information contact Village Hall at 618-288-1200.
APPROVAL OF PREVIOUSLY REVIEWED MINUTES – JUNE 14, 2016 AND
EXECUTIVE SESSION MINUTES FOR JUNE 14, 2016
Ross Breckenridge moved for approval of the minutes for June 14, 2016. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Steve Slemer motion for approval of the executive session minutes for June 14, 2016. Brooke
Harmony seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
CITIZENS WISHING TO SPEAK BEFORE THE BOARD
Gary Denny
Mr. Denny stated that he is representing the landowners on Pioneer Trail regarding action on the
final subdivision plat. Mr. Denny stated Pioneer Trail has been a 20’ roadway easement since
1974 when the neighborhood was platted. Mr. Denny opined that it is the collected opinion of
the current landowners and homeowners of Pioneer Trail that the Village of Glen Carbon has not
been willing to offer or provide any due consideration regarding the prior objections to the
proposed subdivision. Mr. Denny stated that this should not be a rubber stamp process.
Mayor Jackstadt informed Mr. Denny that he has gone over the five minute limit to speak before
the Village Board. He asked the Village Board if they want to make a motion to allow additional
time for Mr. Denny to speak.
Micah Summers moved to allow additional time for Mr. Denny to speak. Jorja Dickemann seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Mr. Denny stated the residents on Pioneer Trail feel they should not have to deal with increased
traffic and that the current width of the road will not allow two-way traffic. The proposed
subdivision will add an additional five homes to the area that will increase the traffic on the road.
BUSINESS OF THE MONTH
Mayor Jackstadt announced American Cleaners as the Business of the Month. A Certificate of
Achievement was presented to business owner, Lory Healey.
OLD BUSINESS:
None
NEW BUSINESS:
Appointment of Carson Maricle to the Glen Carbon Zoning Board of Appeals (6/28/2016 to
4/30/2018)
Jorja Dickemann motioned to lay over the appointment of Carson Maricle to the Glen Carbon
Zoning Board of Appeals. Brooke Harmony seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Appointment of Jerry Zacheis to the Glen Carbon Police Commission (5/01/2016 to
4/30/2019)
Mayor Jackstadt requested a motion to appoint Jerry Zacheis to the Glen Carbon Police
Commission.
Mr. Zacheis is a current member of the Police Commission and has been serving on the
commission for about two (2) years. Mayor Jackstadt believes Mr. Zacheis is the person for this
job. He and his family have lived in Glen Carbon since 2005. His wife Jill is from Glen Carbon
and Jerry has lived in the Edwardsville/Glen Carbon area since 1991.
Jerry earned his Bachelor’s Degree in biology from SIU in 1997. He worked as an emergency
medical technician from 1998 to 2002 and has been employed by the Illinois State Police for
fourteen (14) years. He was a road trooper for the first five (5) years and CSI for nine (9) years.
He was recently promoted to Sergeant.
Mr. Zacheis was originally and unanimously appointed to the Police Commission by this Board
on April 8, 2014. He most recently serves as the secretary for our Glen Carbon Police
Commission and since taking that position, the minutes of the Police Commission are now
prepared and sent to the Village website.
In addition to Jerry’s training on the Open Meetings Act, as all volunteer committee/commission
members must take and pass, Mr. Zacheis has attended the Police Commission Conferences
receiving Police Commission training on several topics including Entry Level and Duties of the
Board of Fire and Police Commissions, duties of the commission secretary and logistics of the
commission.
Mayor Jackstadt stated that he believes Jerry Zacheis has the background and expertise to
continue to be an effective volunteer Police Commission member. Jerry wants to continue to
help the Village in this volunteer position.
No motion was made.
Approval of Ordinance No. 2016-18 – An Ordinance Authorizing the Village of Glen
Carbon, Madison County, Illinois to Execute a Loan Agreement to Borrow Funds from
Water Pollution Control Loan
Jorja Dickemann motioned for approval of Ordinance No. 2016-18 – An Ordinance Authorizing
the Village of Glen Carbon, Madison County, Illinois to Execute a Loan Agreement to Borrow
Funds from Water Pollution Control Loan. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval to Place the Police Pension Fund Performance Letter and Related Materials on
File with the Village Clerk
Steve Slemer motioned for approval to place the Police Pension Fund Performance Letter and
Related Materials on file with the Village Clerk. Brooke Harmony seconded.
Scott Borror, Director of Finance, stated in accordance with Public Act 95-950, it is
recommended that this annual disclosure be placed on file with the Village Clerk.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of the Application to Conduct Solicitation of Funds on a Public Way
Steve Slemer motioned for approval of the application of conduct solicitation of Funds on a
public way.
Chief Link presented the application submitted by Meridian Village to raise money for the
Alzheimer Association. They petitioned to solicit funds at the intersection of South Main and
Glen Crossing Road on August 6, 2016 from 9:00 a.m. to 1:00 p.m. Chief Link noted that this
organization was granted permission to solicit funds at the same location on August 1, 2015.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of the Low Bid for the 2016 ADA Sidewalk Ramp Improvements for Glen
Crossing and Meridian Road Project in the Amount of $60,423.00 with Stutz Excavating
Inc.
Ross Breckenridge moved for approval of the low bid for the 2016 ADA sidewalk ramp
improvements for Glen Crossing and Meridian Road project in the amount of $60, 423.00 with
Stutz Excavating Inc. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval to Proceed with the Purchase of Microsoft Exchange Server Licenses from CDWG
and a Service Agreement with Acropolis to Perform Setup and Migration in the Total
Amount of $27,717.41
Mary Beth Williams moved for the approval to proceed with the purchase of the Microsoft
Exchange Server Licenses from CDW-G and a service agreement with Acropolis to perform
setup and migration in the total amount of $27,717.41. Brooke Harmony seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of the Final Plat for Pioneer Trail Subdivision
Brooke Harmony moved for approval of the final plat for Pioneer Trail Subdivision. Micah
Summers seconded.
Mary Beth Williams stated she is opposed to this final plat because this is a private access
easement. Private roads do not comply with the ordinances and should not be approved as such.
In Mr. Denny’s plea for the Village Board not to rubber stamp this approval, Brooke Harmony
stated we have had our attorney’s review this. Multiple meetings have been held on this subject.
We have not violated any existing Village code. We are doing everything we should be doing in
following the Village code.
Mayor Jackstadt stated even though he does not have a vote, he is opposed to approval of the
final plat for the same reason Ms. Williams is opposed to this. This is not good growth.
Voting in favor: Dickemann, Breckenridge, Summers, Slemer, Harmony
Voting against: Williams
Approval of Ordinance 2016-19 – An Ordinance Approving the Rezoning Request from
CG (General Commercial) to RM (Multiple Family Residential) on 1.93 Acres Located on
Part of Outlot A of Meridian Commercial Park at the Corner of Commercial Parkway and
Auerbach Place
Jorja Dickemann motioned for approval of Ordinance 2016-19 - An Ordinance Approving the
Rezoning Request from CG (General Commercial) to RM (Multiple Family Residential) on 1.93
Acres Located on Part of Outlot A of Meridian Commercial Park at the Corner of Commercial
Parkway and Auerbach Place. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of Ordinance 2016-20 Authorizing a Special Use Permit to Allow the Operation
of an Assisted Living/Memory Care Center on 1.93 Acres of Outlot A of Meridian
Commercial Park
Ross Breckenridge moved for approval of Ordinance 2016-20 Authorizing a Special Use Permit
to Allow the Operation of an Assisted Living/Memory Care Center on 1.93 Acres of Outlot A of
Meridian Commercial Park. Brooke Harmony seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of Ordinance 2016-21 – An Ordinance Approving the Rezoning Request of 1.06
Acres from RS-10-Singel Family Residential to CG-General Commercial Located at 2997
South State Route 157 Edwardsville, Illinois
Brooke Harmony motioned for approval of Ordinance 2016-21 – An Ordinance Approving the
Rezoning Request of 1.06 Acres from RS-10-Singel Family Residential to CG-General
Commercial Located at 2997 South State Route 157 Edwardsville, Illinois. Jorja Dickemann
seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of a Site Plan for Sacred Heart Holdings/San Gabriel Memory Care, to be
Located on 1.93 Acres of Outlot A Located in the Meridian Commercial Park for Sacred
Heart Holdings
Jorja Dickemann motioned for approval of a site plan for Sacred Hart Holdings/San Gabriel
Memory Care, to be located on 1.93 acres of Outlot A located in Meridian Commercial Park for
Sacred Heart Holdings. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of a Final Plat of 1.93 Acres as Part of Outlot A Located in the Meridian
Commercial Park for Sacred Heart Holdings
Mary Beth Williams moved for approval of a final plat of 1.93 acres as part of Outlot A located
in Meridian Commercial Park for Sacred Hear Holdings. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of a Final Plat for Buchanan Estates Located on Jo Lee Lane
Micah Summers moved for approval of a final plat for Buchanan Estates located on Jo Lee Lane.
Brooke Harmony seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Mayor Jackstadt requested a motion to go into executive session pursuant to Sections 2C1 –
Appointment, employment, compensation, discipline, performance or dismissal of specific
employees; 2C5 – Purchase or lease of real property for use by the public body; 2C6 – Setting of
a price for sale or lease of property owned by the public body, 2C11 – Litigation against or
affecting or on behalf of the body when the same is pending or there is a specific finding that
action is probable or imminent. We will reconvene only for purposes of adjournment. We will
invite our Village Administrator, Village Attorney, Village Clerk, Police Chief, Lori Gibson,
Human Resources Administrator, Attorney Tom Berry and Tom Casey with SCI Engineering.
Jorja Dickemann moved for approval to go into executive session pursuant to Sections 2C1, 2C5,
2C6, 2C11. Brooke Harmony seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Ross Breckenridge moved to reconvene. Mary Beth Williams seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Ross Breckenridge moved to adjourn. Jorja Dickemann seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Respectfully submitted,
Peggy M. Goudy,
Village Clerk
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