The village of Glen Carbon Board of Trustees met July 26 to provide direction for 2017 homecoming festivities.
Here are the meeting's minutes, as provided by the board:
Village Board Minutes
July 26, 2016
Page 1 of 8
VILLAGE BOARD MINUTES
FOR
TUESDAY, JULY 26, 2016
AT
7:00 P.M.
GLEN CARBON VILLAGE HALL
151 NORTH MAIN STREET
GLEN CARBON, ILLINOIS
Mayor Jackstadt called the meeting to order.
The Pledge of Allegiance was recited by all.
MEMBERS PRESENT: Jorja Dickemann, Ross Breckenridge, Mary Beth Williams, Micah
Summers, Steve Slemer, Brooke Harmony
Village Attorney, Jim Schrempf and Village Administrator, Jamie Bowden were also present.
Letters of Interest to the Board/Mayor’s Announcements
Mayor Jackstadt announced the Edwardsville/Glen Carbon pool at SIUE is currently closed for
repairs. It is anticipated that the pool will reopened by this week’s end.
The Edwardsville Futures Pro Circuit Tennis Tournament hosted by the EGHAM Foundation
and the ESH Tennis Program is now underway at the EHS Tennis Complex through July 31st.
The Village of Glen Carbon is a proud sponsor of this event by making a donation from our
Tourism Fund.
APPROVAL OF PREVIOUSLY REVIEWED MINUTES – JULY 12, 2016 AND
EXECUTIVE SESSION MINUTES FOR JULY 12, 2016
Ross Breckenridge moved for approval of the minutes for July 12, 2016. Steve Slemer
seconded.
Voting in favor: Dickemann, Breckenridge, Summers, Slemer, Harmony
Abstain: Williams
Voting against: None
Jorja Dickemann motioned for approval of the executive session minutes for July 12, 2016.
Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Summers, Slemer, Harmony
Abstain: Williams
Village Board Minutes
July 26, 2016
Page 2 of 8
Voting against: None
CITIZENS WISHING TO SPEAK BEFORE THE BOARD
None
BUSINESS OF THE MONTH
Mayor Jackstadt announced The Cabin at Judy Creek as the Business of the Month. Carrie
Pickering was presented with a Certificate of Achievement.
PRESENTATION OF 2016 G.L.E.N. AWARDS
Cathy Hicks, Chairperson of the G.L.E.N. Committee recognized the following award winners:
? Bonnie and David Cook
? Rita Gorden
? Irwin Chapel – Randy and Linda Irwin
? Sharon and Joe Mangiaracino
? Kay and Don Maynard
? Amy Reeg and Susan Lindsay
Mayor Jackstadt presented each winner with a certificate.
OLD BUSINESS:
None
NEW BUSINESS:
Approval of a Final Plat for Crystal View Estates 3rd Addition
Brooke Harmony motioned for approval of a final plat for Crystal View Estates 3rd Addition.
Steve Slemer seconded.
Attorney Schrempf stated they have worked for a number of months with the developer and their
attorney on how this can be acceptable to both the developer and the Village. We have been
unable to accomplish that goal. Unfortunately it is resulting in litigation. A suit has already
been filed. The question in the law suit will be: Has the developer met his obligation on
presenting a plan with the detail necessary for appropriate approval? It is Mr. Coody’s
recommendation that the developer has not. That is also based on review from our engineers.
As of tonight, Mr. Coody is recommending denial of approval of the final plat based upon the
materials to support the subdivision received by the Village so far.
Voting in favor: None
Village Board Minutes
July 26, 2016
Page 3 of 8
Voting against: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Motion fails.
Approval of Arthur J. Gallagher Risk Management Services for Property, General
Liability and Workers Compensation
Jorja Dickemann motioned for approval of Arthur J. Gallagher Risk Management Services for
property, general liability and workers compensation. Ross Breckenridge seconded.
Jamie Bowden, Village Administrator, reported three (3) RFQ’s were received for the following
providers:
1. Arthur J. Gallagher
2. Corkhill Insurance Agency
3. Warma, Witter, Kreisler and Associates Inc.
Mr. Bowden reported that the Finance and Administration Committee recommended to proceed
with the serves of Arthur J. Gallagher Risk Management Services.
Jessica Govic, Program Administrator with Gallagher was present.
Micah Summers stated he still has some follow up questions regarding the flat fees since
Warma, Witter Kreisler and Associates fee was zero because they work off the commission of
what they would receive.
Voting in favor: Dickemann, Breckenridge, Williams, Slemer, Harmony
Voting against: Summers
Approval of the Application to Conduct Solicitation of Funds on a Public Way from the
Ainad Shriners on Saturday, October 1, 2016 at the Intersection of Main Street and
Meridian Road
Mary Beth Williams moved for approval of the application to conduct solicitation of funds on a
public way from the Ainad Shriners on Saturday, October 1, 2016 at the intersection of Main
Street and Meridian Road. Jorja Dickemann seconded.
Chief Link noted that this organization was granted permission to solicit funds at the same
location on September 26, 2015 and the request was approved.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Steve Slemer motioned to omnibus vote on Items 4 through 7. Brooke Harmony seconded.
Village Board Minutes
July 26, 2016
Page 4 of 8
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Brooke Harmony moved for approval of Items 4 through 7. Micah Summers seconded.
Approval of the Re-appointment of Geri Kraus to the Community Events Committee for
the term July 1, 2016 to June 30, 2019
Approval of the Re-appointment of Scott Slemer to the Community Events Committee for
the term July 1, 2016 to June 30, 2019
Approval of the Re-appointment of Naciye Landin to the Community Events Committee
for the term July 1, 2016 to June 30, 2019
Approval of the Appointment of Carrie Smolar to the Community Events Committee for
the term of July 1, 2016 to June 30, 2019
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Final Report of the 2016 Homecoming
Steve Slemer provided financial reports showing an $8,840.10 profit for the 2016 Homecoming.
Jorja Dickemann added that some of the numbers on the sheet for the 2015 Homecoming are
incorrect. Finance Director Scott Borror stated he will look into it further.
Jorja Dickemann commented that the Community Events Committee consists of a new group of
volunteers that was able to bring in a profit with no direction from the previous committee
members. Since the fire department handled the alcohol sales this year, it released the burden to
recruit the number of volunteers that were need in previous years.
Trustee Slemer stated that the Community Events Committee would like some direction from the
Village Board for the 2017 Homecoming.
Mayor Jackstadt commented the $8,840.10 profit is good even though it is below the average
profit earned for the events in the prior ten (10) years. This is the first year in many years where
our profit did not include alcohol sales. Mayor Jackstadt thanked Steve for being a good liaison,
the Community Events Committee, and the sponsors.
Approval of 2016 Glen Fest Budget and Event
Brooke Harmony motioned for approval of the 2016 Glen Fest budget and event. Steve Slemer
seconded.
Village Board Minutes
July 26, 2016
Page 5 of 8
Steve Slemer presented the proposed budget of $2,300.00 for the 2016 Glen Fest that will be
held on Saturday, September 24th from 5:00 p.m. to 12:00 a.m.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of the Contract with the Robert Perry Band for the 2016 Glen Fest in the
Amount of $1,300.00
Steve Slemer motioned for approval of the contract with the Robert Perry Band for the 2016
Glen Fest in the amount of $1,300.00. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of the Contract with J&J Septic & Sewer Cleaning, LLC dba/Econo-Johns
for the 2016 Glen Fest in the Amount of $600.00
Steve Slemer motioned for approval of the contract with J&J Septic & Sewer Cleaning, LLC
dba/Econo-Johns for the 2016 Glen Fest in the amount of $600.00. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Approval of Ordinance No. 2016-22 – An Ordinance Authorizing the Transfer of Real
Property from the Village of Glen Carbon to the Glen Carbon Fire Protection District
Steve Slemer motioned for approval of Ordinance No. 2016-22 - An Ordinance Authorizing the
Transfer of Real Property from the Village of Glen Carbon to the Glen Carbon Fire Protection
District. Brooke Harmony seconded.
Attorney Schrempf presented Ordinance No. 2016-22, the price for the sales remains at $60,000.
Also attached is an intergovernmental agreement which is authorized by this same ordinance.
This is an ordinance that requires a supermajority vote that will require five affirmative votes
including the mayor.
Mary Beth Williams stated she is in favor of the transfer of the property, but she is rigorously
opposed to the price which is significantly lower than both of the appraised values. She thinks it
is fiscally irresponsible to sell this property at that price.
Mayor Jackstadt stated he is in support of the Village selling the 3.4 acres to the Glen Carbon
Fire Protection District. He is not in favor of selling the property for only $60,000.00. There
were two appraisals done on this property.
Village Board Minutes
July 26, 2016
Page 6 of 8
One in June, 2015 that the Fire Protection District paid to have done, this showed a market value
of $127,500.00. In August, 2015 to show that we are doing our due diligence, the Village Board
hired a Illinois State Certified Real Estate appraiser, that showed a market value of $145,000.00.
Mayor Jackstadt stated there are two reasons for his concern and opposition to the $60,000.00
sale price.
1. The Village of Glen Carbon taxpayers can use these additional funds.
2. The proposed transfer of $60,000.00 is unfair to certain Glen Carbon taxpayers who are
not within the Glen Carbon Fire Protection District, while providing a windfall to certain
taxpayers that are only Glen Carbon Fire Protection District taxpayers and do not pay real
estate taxes to the Village.
Brooke Harmony pointed out that she was against having the second appraisal done after we had
asked the Fire Protection District to get an appraisal. Ms. Dickemann stated she was also against
getting the second appraisal. Ms. Harmony stated for the record she is going to vote yes.
Transferring this property is good for the Village and good for the residents.
Voting in favor: Dickemann, Breckenridge, Summers, Slemer, Harmony
Voting against: Mary Beth Williams, Mayor Jackstadt
Motion passes.
Mayor Jackstadt entertained a motion to go into executive session pursuant to Section 2C1. We
will reconvene to take action on Item #13 - Approval of the 2016/2017 Pay Raises for NonUnion
Employees. We will invite our Village Administrator, Jamie Bowden, Village Clerk,
Peggy Goudy, and our Village Attorney, Jim Schrempf.
Jorja Dickemann moved to go into executive session pursuant to Section 2C1. Ross
Breckenridge seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Ross Breckenridge moved to reconvene. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
MEMBERS PRESENT: Jorja Dickemann, Ross Breckenridge, Mary Beth Williams, Micah
Summers, Steve Slemer, Brooke Harmony
Village Board Minutes
July 26, 2016
Page 7 of 8
Approval of the 2016/2017 Pay Raises for Non-Union Employees
Brooke Harmony moved for approval of the 2016/2017 pay raises for non-union employees as
listed in Exhibit A (2) retroactive to May 1, 2016, excluding an elected official. Micah Summers
seconded.
Voting in favor: Breckenridge, Summers, Harmony
Voting against: Dickemann, Williams, Slemer, Mayor Jackstadt
Motion fails.
Jorja Dickemann motioned for approval of the 2016-2017 pay raises for non-union employees as
listed in Exhibit A (1) retroactive to May 1, 2016, excluding an elected official. Mary Beth
Williams seconded.
Voting in favor: Dickemann, Williams, Slemer, Mayor Jackstadt
Voting against: Breckenridge, Summers, Harmony
Motion passes. *The salary schedule is attached to the minutes.
Mayor Jackstadt entertained a motion to go into executive Session Pursuant to Sections 2C1 –
Appointment, employment, compensation, discipline, performance or dismissal of specific
employees; 2C5 – Purchase or lease of real property for use by the public body; 2C6 – Setting of
a price for sale or lease of property owned by the public body, 2C11 – Litigation against or
affecting or on behalf of the body when the same is pending or there is a specific finding that
action is probable or imminent. We will reconvene only for the purposes of adjournment
We will invite our Village Administrator, Jamie Bowden, Village Clerk, Peggy Goudy, Village
Attorney, Jim Schrempf, Village Labor Attorney, Tom Berry, Building & Zoning Administrator,
David Coody, Chief Link, and Lt. White
Ross Breckenridge moved to reconvene. Jorja Dickemann seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Voting against: None
Ross Breckenridge moved to adjourn. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony
Village Board Minutes
July 26, 2016
Page 8 of 8
Voting against: None
Respectfully submitted,
Peggy M. Goudy,
Village Clerk
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