Metro East Sun

The Troy City Council met Dec. 5 to review a subdivision ordinance improvement plan.

Here is the meeting's agenda, as provided by the council:

City of Troy City Council Meeting Minutes December 5, 2016 1. Regular City Council Meeting-7:30 p.m. A. Call to Order and Pledge of Allegiance: The meeting was held in the Council Chambers in the City Municipal Building, 116 East Market Street, Troy, Illinois, 62294 and was called to order by Mayor Allen Adomite at 7:32 p.m.; immediately following was the Pledge of Allegiance. B. Roll Call in Alphabetical Order: Present: Aldermen James DeCarli, Allen Dyer, Tim Greenfield, Regina Hendrickson, Dan Jackson and Troy Turner. Other Officials Present: Mayor Allen Adomite, City Treasurer David Roady, City Administrator Jeff Soland, Building and Zoning Administrator Keith Frey, Director of Public Works Rob Hancock, Chief of Police Brad Parsons, City Engineer Tom Cissell, City Attorney Fred Keck and City Clerk Jamie Myers. Absent: Aldermen Sam Italiano and Douglas Partney. C. Reading and Approval of Minutes: 1. November 21, 2016 City Council Meeting MinutesMotion: To Approve the November 21, 2016 City Council Meeting Minutes as Presented. Moved by Turner; Seconded by Dyer. Vote: Motion carried by unanimous roll call vote (summary: Aye = 6). Aye: DeCarli, Dyer, Greenfield, Hendrickson, Jackson and Turner. Absent: Italiano and Partney. D. Communications, to be provided by the City Clerk: 1. Certified Abstract of Votes for the City of Troy Advisory QuestionCity Clerk Myers stated the county clerk has sent the abstract of votes concerning the city advisory question voted on during the general election in November. 2. Updated 2017 City Council Meeting DatesCity Clerk Myers announced the change of the January 2, 2017 regular City Council meeting date to January 3, 2017. E. Citizen Participation, limited to three (3) minutes per Person: None. F. Mayor’s Comments: Mayor Adomite stated there are several items under the public works section that require a twothird’s majority vote. G. Attorney Comments: 1. City Administrator’s CommentsCity Administrator Soland stated he is working on scheduling an administrative and community services committee meeting on Tuesday, December 13, 2016. Mayor Adomite stated the council needs to pass a local government travel expense policy before the end of the year. 2. City Attorney CommentsCity Attorney Keck briefly explained the local government travel expense policy. H. Consent Agenda, including Administrative Reports and other items to be voted collectively with one roll call vote: None. I. Administrative and Community Services Committee Report: 1. Planning Commission Meeting-December 8, 2016 Building and Zoning Administrator Frey stated the only item on the agenda is reviewing the subdivision ordinance concerning the improvement plan. City Engineer Cissell will have some items to address. City of Troy City Council Meeting Minutes December 05, 2016 2 2. Building and Zoning Administrator ReportBuilding and Zoning Administrator Frey stated he will have the yearly report on property maintenance, liens and expenses in January. J. Finance and Economic Development Committee Report: 1. Results of Finance & Economic Development Committee Meeting- December 5, 2016- Alderman Jackson stated the committee recommended a tax levy consisting of a zero dollar tax levy for city hall/general and a total levy of $1,413,500.00. 2. Finance & Economic Development Committee Meeting-Monday, December 12, 2016 Alderman Jackson the finance and economic development committee will meet at 7pm on December 12 to review the supplemental tourism requests. City Clerk Myers will submit a summary of the requests and disburse the document to the committee members. 3. City Treasurer ReportCity Treasurer Roady handed out the end of the year treasurer’s report. K. Law Enforcement & Emergency Services Committee Report: 1. Chief of Police’s ReportChief of Police Parsons stated Officer Justin Christ has put his notice in that his last day will be January 4, 2017. The police board will be conducting interviews from the consortium list. Alderman DeCarli stated he will schedule a law enforcement and emergency services committee meeting in early January 2017. L. Public Works Committee Report: 1. Results of Public Works Committee Meeting-December 1, 2016- Alderman Greenfield reviewed the meeting. The committee discussed the skid loader and the Taylor Lake drainage presentation. 2. Authorization of City Administrator to Bid and Purchase Unbudgeted Skid Loader (Requires 2/3 Majority)- Motion: To Authorize the City Administrator to Bid and Purchase Unbudgeted Skid Loader for an Estimated Total of $33,000.00. Moved by Greenfield; Seconded by Jackson. Vote: Motion carried by unanimous roll call vote (summary: Aye = 6). City Administrator Soland said the bid opening should be the week between Christmas and New Year’s. Aye: DeCarli, Dyer, Greenfield, Hendrickson, Jackson and Turner. Absent: Italiano and Partney. 3. Approval of Unbudgeted Funds for Taylor Lake Drainage Improvements (2/3 Majority)- Motion: To Approve Unbudgeted Funds in the amount of $200,000 for Taylor Lake Drainage Improvements; excluding 356 Old Homestead Drive. Moved by Greenfield; Seconded by Dyer. Alderman Greenfield stated the total includes; Reminton Court for $40,000, 8317 Burlington Drive for $10,000 and 8321-8349 Burlington Drive for $150,000. There was discussion concerning the property at 356 Old Homestead Drive being on a private lake and the level of the lake. Alderman Jackson stated the council has a process addressing drainage issues and the council is not following the process concerning with the Taylor Lake drainage recommendation. He stated he also has a concern for the property not being considered in this recommendation. Alderman DeCarli stated sometimes situations occur that need an exception to the process. Alderman Hendrickson stated the city needs to step up to the plate and take care of the drainage issues. She stated the city has already spent time and money on engineering for this City of Troy City Council Meeting Minutes December 05, 2016 3 project and the city’s gone too far to step back. Alderman Turner asked about applying for grant funding. Alderman Dyer stated this project should be an exception to the procedures. Alderman Greenfield spoke about private lakes versus public lakes. Vote: Motion failed (summary: Aye = 4, Nay = 2, Abstain = 0). Aye: DeCarli, Dyer, Greenfield and Hendrickson. Nay: Jackson and Turner. Absent: Italiano and Partney. Alderman Hendrickson stated a part of being an alderman is to help residents solve issues and problems. A motion to reconsider the improvements can come back up at the next meeting. 4. City Engineer ReportCity Engineer Cissell stated he will discuss the storm water maintenance in the subdivision ordinance at the next planning commission meeting. He has being working on ADA compliance. 5. Public Works Department Schedule and Report- 6. Time for Director of Public WorksDirector of Public Works Hancock stated the water plant truck discussed in the public works committee has been purchased. M. Reports of Special Committees (as needed): None. N. Ordinances & Resolutions, called by City Clerk, with Citizen Participation limited to three (3) minutes per Person; 1. Ordinance 2016-32-Annual Property Tax LevyMotion: To Approve Ordinance 2016-32-Annual Property Tax Levy with the sum of $1,413,500.00. Moved by Jackson; Seconded by Turner. Alderman Hendrickson voiced her concern lowering the tax levy instead of keeping it flat. Alderman DeCarli asked if it was legal to spend gaming taxes. Vote: Motion passed (summary: Aye = 5, Nay = 1, Abstain = 0). Aye: DeCarli, Dyer, Greenfield, Jackson and Turner. Nay: Hendrickson. Absent: Italiano and Partney. 2. Resolution 2016-28-Agreement with Saltus Technologies, LLC, for Digiticket Electronic Ticketing Motion: To Approve Resolution 2016-28-Agreement with Saltus Technologies, LLC, for Digiticket Electronic Ticketing. Moved by Hendrickson; Seconded by Greenfield. Chief of Police Parsons reviewed the reason for the electronic tickets. Vote: Motion carried by unanimous roll call vote (summary: Aye = 6). Aye: DeCarli, Dyer, Greenfield, Hendrickson, Jackson and Turner. Absent: Italiano and Partney. O. Closed Session (as needed): None. City resident, Connie Seneczyn, stated she looks at herself as an advocate for her neighbors in Taylor Lake Estates. She asked the council to reconsider the procedures. P. Adjournment, no Later than 10:00 p.m. Motion: To Adjourn the Meeting at 8:31 p.m. Moved by Greenfield; Seconded by Jackson. Vote: Motion carried by unanimous roll call vote (summary: Aye = 6). Aye: DeCarli, Dyer, Greenfield, Hendrickson, Jackson and Turner. Absent: Italiano and Partney. Submitted by: City of Troy City Council Meeting Minutes December 05, 2016 4 ___ Jamie Myers, City Clerk