Glen Carbon Board of Trustees met Tuesday, Dec. 13.
Here are the minutes as provided by Glen Carbon:
Village Board Minutes December 13, 2016
VILLAGE BOARD MINUTES
FOR TUESDAY, DECEMBER 13, 2016 AT 7:00 P.M. 151 NORTH MAIN STREET GLEN CARBON, ILLINOIS
Mayor Jackstadt called the meeting to order.
The Pledge of Allegiance was recited by all.
MEMBERS PRESENT: Jorja Dickemann, Mary Beth Williams, Micah Summers, Steve Slemer
MEMBERS ABSENT: Ross Breckenridge, Brooke Harmony
Village Attorney, Jim Schrempf and Village Administrator, Jamie Bowden were also present
Letters of Interest to the Board/Mayor’s Announcements
Mayor Jackstadt thanked the Public Works employees for a job well done on the decorations on the Village Hall and Village properties.
Mayor Jackstadt reminded everyone that by ordinance, there is only one Village Board meeting during the month of December. The next Village Board meeting will be held on January 10, 2017 at 7:00 p.m.
Mayor Jackstadt and Chief Link recognized Lt. Wayne White for his twenty years of service.
APPROVAL OF PREVIOUSLY REVIEWED MINUTES – NOVEMBER 22, 2016
Steve Slemer motioned for approval of the minutes for November 22, 2016. Micah Summers seconded.
Voting in favor: Williams, Summers, Slemer
Voting against: None
Abstain: Dickemann
CITIZENS WISHING TO SPEAK BEFORE THE BOARD
None
BUSINESS OF THE MONTH
Mayor Jackstadt announced Tru Design by Salon De Guerra as the Business of the Month.
APPROVAL OF MONTHLY EXPENDITURES FOR NOVEMBER, 2016 THE 7TH MONTH OF THE 2017 FISCAL YEAR IN THE AMOUNT OF $1,680,023.48
Steve Slemer motioned for approval of the monthly expenditures for November, 2016, the 7th month of the 2017 Fiscal Year in the amount of $1,680,023.48. Jorja Dickemann seconded.
Scott Borror, Director of Finance, reported that $640,000 of the expenditures are related to Capital expenses.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
MONTHLY TREASURER’S REPORT
Jorja Dickemann motioned for approval of the monthly Treasurer’s report. Micah Summers seconded.
Treasurer Lucy presented the monthly Treasurer’s report as follows:
• Beginning Balance - $24,343,201
• Revenues - 2,219,099
• Expenses - 1,680,023
• Ending Balance - $24,968,502
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
OLD BUSINESS:
Jorja Dickemann asked why we did not have a Christmas party last year and this year. She thinks this is good for the employees. Mayor Jackstadt responded that he thought the employees did a party on their own. The other party was more for the volunteers and Board members. Mayor Jackstadt stated last year he was not able to get around to organizing it and this year it was not on his radar. Ms. Dickemann stated she thinks this is good for moral and would like to not lose sight of in the future. Mary Beth Williams agreed.
Mayor Jackstadt pointed out that depending on what community you live in, some get chastised for having a holiday party, but he suggested that the Finance and Administration put together a budget and set some parameters if there is going to be a party next year.
NEW BUSINESS:
Request for Exclusion from Garbage Service, Section 4-3-3 © of the Glen Carbon Municipal Code – 325 Deer Run Lane (Dan Smithson)
Micah Summers moved for approval of the request for a waiver from garbage service to a home and from the fee for such service pursuant to Section 4-3-3 © of the Glen Carbon Municipal Code – 325 Deer Run Lane (Dan Smithson). Jorja Dickemann seconded.
Mr. Bowden presented a letter from Dan Palovick Smithson, who resides at 325 Deer Run Lane, requesting to be excused from receiving trash service. Mr. Palovick owns a business and takes his trash to work. He also lives on a long private lane and it would be a hardship for him to get the trash up to Meridian Road for pickup.
Attorney Schrempf commented that most municipalities would not let an individual opt out merely because they are taking their trash to work. Sufficient cause would be a situation where Allied Waste could not get to a particular location or there is a long haul to the home to the place where the trash is available for pickup. Choosing not to utilize the service would not normally be sufficient for exclusion.
The Public Services Committee recommended approval of the request and directed staff to amend Section 4-3-3 © Collection Requirements in the Village Code that currently allows residents to submit a request to the Village Board for exclusion from service.
Mr. Bowden stated prior to this there have been a number of requests for exclusion. Administratively the Village stopped allowing it, but the ordinance was not changed. An amended ordinance will be presented at the next Village Board meeting.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Approval of Rules and Regulations Governing the Use of the Yanda Log Cabin
Steve Slemer motioned for approval of rules and regulations governing the use of the Yanda Log Cabin. Jorja Dickemann seconded.
Mayor Jackstadt raised a potential concern about the impact this ordinance would have on groups, such as our local chamber of commerce wanting to host a business after hours.
Mayor Jackstadt suggested that if anyone else wants to use the cabin it should be approved by the Historical and Museum Commission and eventually the Village Board. Attorney Schrempf suggested changing Item #3 to “If the reservation is approved by the Glen Carbon Historical and Museum Commission, a signed copy.
Everyone agreed that if there is an issue with the approval process, the Village Board is the appeal. Due to numerous changes to the rules and regulations, Mr. Bowden will get the verbiage changed as discussed and get copies to everyone. This will be addressed at the January 10th Village Board meeting.
Voting in favor – None
Voting against – Dickemann, Williams, Summers, Slemer
Motion fails.
Approval of Rules and Regulations for the Use of Village Owned Facilities
Mary Beth Williams motioned for approval of the rules and regulation for the use of Village owned facilities. Micah Summers seconded.
Jamie Bowden, Village Administrator noted the rules and regulations would be for Village owned buildings not facilities. A red-line version of the rules and regulations with changes was provided.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Approval of the First Amendment to the Project Funding Agreement with CAPLACO TWENTY SIX, INC. and GLEN CARBON 54 LLC for an Additional $20,000.00
Jorja Dickemann motioned for approval of the first amendment to the project funding agreement with CAPLACO TWENTY SIX, INC. and GLEN CARBON 54 LLC with CAPLACO submitting an additional $20,000.00 to the Village to cover fees incurred by the Village related to analyzing the request presented by CAPLACO. Micah Summers seconded.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Approval of Final Design Plans for Old Troy Road
Micah Summers motioned for approval of the final design plans for Old Troy Road. Steve Slemer seconded.
Mr. Bowden stated he will meet with Collinsville and Troy Townships to and come up with a plan for them to pay for the portions of Old Troy Road that are in their jurisdictions.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Approval of an Intergovernmental Agreement for the Ed-Glen Pool at SIUE for 2017
Jorja Dickemann motioned for approval of an Intergovernmental Agreement for the Glen-Ed Pool at SIUE for 2017. Steve Slemer seconded.
Mayor Jackstadt stated SIUE is one of the clients with his law firm, so he will not participating in any vote.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Approval of Ordinance 2016-45 – An Ordinance Making an Assessment, Levy and Collection of Taxes Within the Corporate Limits of the Village of Glen Carbon, County of Madison, State of Illinois, for the 2016 Tax Year
Jorja Dickemann motioned for approval of Ordinance 2016-45 – An Ordinance Making an Assessment, Levy and Collection of Taxes Within the Corporate Limits of the Village of Glen Carbon, County of Madison, State of Illinois, for the 2016 Tax Year. Steve Slemer seconded.
Scott Borror, Director of Finance stated the Finance and Administration Committee did a final review of the proposed levy and made no changes. It is now ready for approval.
Jorja Dickemann noted that the increase of approximately $127,000 includes $110,000 for the Police Pension Fund. That leaves only a $17,000 increase this year that the Finance Committee agrees is necessary looking at the individual funds and accounts.
Mayor Jackstadt asked the Village Board to lower the corporate tax levy from $700,000 to $650,000. It is his opinion that Glen Carbon property tax payers deserve a break whenever we can lower real estate taxes. With the recently approved sales tax increase, and an increase in sales tax revenues, the Village can afford to lower the property tax levy. Mayor Jackstadt believes the decrease of $50,000 can be made up through sales tax revenues. Mayor Jackstadt also pointed out that historically our budgeted expenses exceed our actual annual expenses which could make the need for the $50,000 in revenue in the draft FY 2018 Budget moot.
No motion to amend the ordinance was presented.
Voting in favor: Dickemann, Summers, Slemer
Voting against: Williams
Motion passes.
Approval of Resolution No. 2016-26 – A Resolution Regulating the Reimbursement of Travel Expenses
Micah Summers moved for approval of Resolution No. 2016-26 – A Resolution Regulating the Reimbursement of Travel Expenses. Steve Slemer seconded.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Approval of 2017 Homecoming Budget
Steve Slemer motioned for approval of the 2017 Homecoming Budget. Micah Summers seconded.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Mayor Jackstadt announced our next Village Board meeting will take place on January 10, 2017.
Mayor Jackstadt thanked ECTV, John Sommerhof, reporter from the Intelligencer, the over sixty volunteers that serve on the various boards, commissions and committees, and the dedicated and hardworking Glen Carbon employees that truly do make this the great town it is in which to live, work and raise a family. On behalf of the Village Board, Mayor Jackstadt wished everyone a Merry Christmas and Happy New Year.
Mayor Jackstadt entertained a motion to go into executive session pursuant to Sections 2C1 – Appointment, employment, compensation, discipline, performance or dismissal of specific employees; 2C2 – Collective negotiating matters or deliberations concerning salary schedules for one or more classes of employees, 2C5 – Purchase or lease of real property for use by the public body; 2C6 – Setting of a price for sale or lease of property owned by the public body, 2C11 – Litigation against or affecting or on behalf of the body when the same is pending or there is a specific finding that action is probable or imminent.
We will invite our Village Clerk, Peggy Goudy, Village Administrator, Jamie Bowden, Village Attorney, Jim Schrempf, Village Labor Attorney, Tom Berry, Chief Link, Lori Gibson, Human Resource Coordinator, David Coody, Building & Zoning Administrator. We will reconvene only for the purposes of adjournment.
Steve Slemer moved to go into executive session pursuant to Sections 2C1, 2C2, 2C5, 2C6, and 2C11. Jorja Dickemann seconded.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Steve Slemer moved to reconvene. Jorja Dickemann seconded.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Micah Summers moved to adjourn. Mary Beth Williams seconded.
Voting in favor: Dickemann, Williams, Summers, Slemer
Voting against: None
Respectfully submitted
Peggy M. Goudy, Village Clerk
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