The village of Godfrey Finance Committee met Feb. 6 to waive bond requirements for raffle licenses.
Here is the meeting's agenda, as provided by the committee:
Finance Committee
February 6, 2017
Godfrey Village Hall
Chairman Stewart called the Finance Committee Meeting of February 6, 2017 to order at 6:34 p.m.
Roll Call
Present Roll Call: Johnes, McAtee, Springman, Stumpf, Williams
Absent: None
Department Heads Present:
Michael J. McCormick, Mayor
Laura Dixon, Building and Zoning Administrator
Kimberly Caughran, Director of Parks and Recreation
Josephine Emerick, Village Engineer
Jim Lewis, Director of Maintenance
Joe Hughes, Budget Officer
Craig Noble, Manager, EMC, Sewer Plant
Tom Long, Village Attorney
Chairman Stewart asked for approval of the January 3, 2017 Finance Committee minutes. Approval was given with no objections from the Committee.
PUBLIC COMMENTS:
PUBLIC REQUEST
LEWIS AND CLARK COMMUNITY COLLEGE FUNDING REQUEST - DR. DALE CHAPMAN
No Report at this time.
REPUBLIC SERVICES - JOELL AQUIRRE
Joell Acquirre, Republic Services, presented information to the Village Board regarding bidding Waste Hauling services for all Godfrey. No action taken.
CONSIDERATION OF RESOLUTION SUPPORTING THE VILLAGE OF GODFREY'S GRANT SUBMITTAL FROM THE MADISON COUNTY SUSTAINABILITY PROGRAM
Trustee Stumpf moved for the approval a Resolution Supporting The Village Of Godfrey's Grant Submittal From The Madison County Sustainability Program, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried
CONSIDERATION OF WAIVER OF FEE AND BONDING REQUIREMENTS FOR RAFFLE LICENSE FOR GODFREY WOMEN'S CLUB CHRISTMAS CAROUSEL
Trustee Stumpf moved to waive the bond requirement for 2017 Raffle License and waive the filling fee, contingent on received require paperwork.
1. Godfrey Women’s Club, Christmas Carousel. Seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried
PUBLIC WORKS DEPARTMENT:
CONSIDERATION OF ARM TRACTOR PAYMENT
Trustee Stumpf moved to give authorization for Jim Lewis, Director of Maintenance to budget one of three payments of $28,000 for the Arm Tractor for 2017-2018 Budget, seconded by Trustee Johnes. Poll of Committee: Ayes- 5, Nays-0, Absent-0. Motion carried.
DISCUSSION OF ROAD REPAIR - OVERLAY LAWTON STREET
Jim Lewis, Director of Maintenance, presented the consideration of overlay of Lawton Street after a Republic Service Sanitation Truck damaged the cul-sac. The cost to overlay area would be 400 tons of hot mix and two days labor at a total cost of $23,400. The Committee directed Mr. Lewis to add to the list of improvement projects for the 2017 Street Department Projects.
CONSIDERATION AND APPROVAL OF PAYMENT FOR 2017 JULIE LOCATE INVOICE
Trustee Stumpf moved for the approval of the 2017 Julie Locate of Bedford Park, Illinois for the Annual Assessment in an amount of $3,216.50, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
VILLAGE SEWER DEPARTMENT:
CONSIDERATION OF BIDS FOR VILLA MARIE INTERCEPTOR SEWER CONNECTION/ROCKGATE MANHOLE REPAIR PROJECT
Trustee Stumpf moved of the 2017 Julie Locate of Bedford Park, Illinois for the Annual Assessment in an amount of $3,216.50, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF NE INTERCEPTOR EASEMENTS – ADKINS
Trustee Stumpf recused himself for the consideration. Trustee Johnes moved for the approval of the Easement with Carol and Edward Adkins, 818 Winter Lane, Godfrey, Illinois for Sanitary Sewer Easements for the Northeast Interceptor Project in the amount of $2,329; Temporary Construction Easement in the amount of $5,011; and Damages/Inconveniences in the amount of $2,660 for a total amount of $10,000 and to give authorization to the Village Clerk to file with the Madison County Recorder’s Office, seconded by Trustee Springman. Poll of Committee: Ayes-4, Recused-1, Nays-0, Absent-0. Motion carried
CONSIDERATION OF SERVICE AGREEMENT WITH ADS ENVIRONMENTAL SERVICES COMPANY OF DETROIT, MICHIGAN FOR FLOW MONITORS FOR ROCKGATE LIFT STATION, LEWIS & CLARK AREA, VILLA MARIE/MILSPRING SUBDIVISION, NE INTERCOPTOR AND STORYLAND AREA
Trustee Stumpf moved for the approval of Service Agreement with ADS Environmental Services of Detroit, Michigan 2017 flow monitoring in the affected areas of the Godfrey sewer collection system (Rockgate Lift Station, Lewis & Clark area, Villa Marie/Milsprings subdivision, NE Interceptor and Storyland area) at a cost not to exceed $45,000, seconded by Trustee Williams. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
BUILDING AND ZONING DEPARTMENT:
CONSIDERATION OF SIGNAGE ORDINANCE AMENDMENTS/ CONSIDERATION OF ZONING ORDINANCE AGRICULTURAL DISTRICT AMENDMENTS
Laura Dixon, Building and Zoning Administrator, pulled the considerations for Signage Ordinance and Agricultural District to have the Zoning Commission review the two ordinances.
CONSIDERATION OF AUTHORIZATION TO THE BUILDING AND ZONING ADMINISTRATOR TO BE ALLOWED TO ADDRESS ZONING VIOLATION WITHOUT COMPLAINTS
The Committee directed Laura Dixon, Building and Zoning Administrator, to handle violations if noticed by the department.
PARKS AND RECREATION DEPARTMENT:
CONSIDERATION OF BIDS RECEIVED FOR PLAYGROUND EQUIPMENT, INSTALLATION AND SURFACING, PICNIC TABLES, BENCHES AND GARBAGE CANS FOR HOMER ADAMS PARK
Trustee Stumpf moved for the approval of the lowest bids received for the 2017 PEP Grant as follows:
the picnic tables and trash receptacles to the lowest bidder, The Park Catalog of Boca Raton, FL in the amount of $6,830.00; the bid of the park benches to Cunningham Recreation of Charlotte, NC in the amount of $1,963.78, the bid for the large swings to Landscape Structures of Delano, MN in the amount of $4,356.00, the bid for the swing set and inclusive spinner to All Inclusive Rec of Farmington, MO in the amount of $14,141.93, and the surfacing to Taylormade Co. of Kansas City, KS in the amount of $62,500.00; and the remaining funds ($833.29) will be used towards upgrading the pathways in Homer Adams Park to be ADA compliant. The labor will be done in-house. Seconded by Trustee Williams. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF PRE-PAIDS FOR MARCH 2017 ACCOUNTS PAYABLE
Trustee Johnes moved for the approval of March 2017 Accounts Payable PrePaids: Hoover Harvey of Alton, Illinois at a cost $200.00 for the Daddy and Daughter Dance, seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
VILLAGE ENGINEER
REPORT AND CONSIDERATION ON STAMPER LANE PHASE 2 PROJECT - LCCC NEGOTIATIONS FOR EASEMENTS
Jo Emerick, Village Engineer, reported that the Lewis and Clark Community College Board will be considering the easements at their next Board meeting on February 14, 2017.
REPORT ON STAMPER LANE PHASE 2 PROJECT - PROPERTY OWNERS FOR EASEMENT/APPROVAL OF PAYMENT
Jo Emerick, Village Engineer, presented the revised agreement between Gene Aughenbaugh and Village for Stamper Lane Phase 2 Project. Trustee McAtee moved to accept the revised agreement of February 6, 2017 for Stamper Lane Phase 2 Project regarding Right-a-Way with Gene Aughenbaugh, 906 Lafayette Avenue, Godfrey, Illinois, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF ORDINANCED ROW FROM VILLAGE FOR STAMPER LANE PHASE 2 PROJECT
Jo Emerick, Village Engineer, reported that the Village is required to dedicate a ROW Right-A-Way for the Stamper Lane Phase 2 Project. Trustee Stumpf moved to presented for first reading An Ordinance Authorizing the Dedication of Right-of-Way for the Development of Stamper Lane Phase 2 Project-Village of Godfrey, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF RESOLUTION FOR SERVICE AGREEMENT WITH SHEPPARD, MORGAN & SCHWAAB, INC. FOR FOR STAMPER LANE PHASE 2 PROJECT
Trustee Stumpf moved to for approval of Resolution 2017-04, A Resolution for Improvement by Municipality Under the Illinois Highway Code for Stamper Lane Phase 2 Project with Sheppard, Morgan & Schwaab, Inc. of Alton, Illinois amended the services agreement in the amount of $25,000, seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Trustee Stumpf moved for the approval of the amended Service Agreement with Sheppard, Morgan and Schwaab, Inc. for the Stamper Lane Phase 2 Projects in the amount of $25,000, seconded by Trustee McAtee. Poll of Committee: Ayes- 5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF TIP APPLICATION FEE APPROVAL/MARK 2017 ACCOUNTS PAYABLE PREPAID
Joe Emerick, Village Engineer, reported that the Village will need to submit payment with the TIF application. Mayor McCormick and herself will be meeting with IDOT to review the application and the consideration to phase the $4,000,000 project. The Village will need to submit an application fee before the next Finance Committee.
Trustee Stumpf moved for the approval for the application fee for the Surface Transportation Program (STP) funding for the improvements to Pierce Lane from Stamper Lane to Winter Lane for the requested Federal Funds and to give authorization to the Village Treasurer to make payment as a March 2016 Pre Paid, not to exceed $10,000, seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
ECONOMIC DEVELOPMENT DEPARTMENT
CONSIDERATION OF BUSINESS DISTRICT EXPANSION AND BUSINESS DISTRICT AMENDMENT
Keith Moran, Moran Economic Development, addressed the Business Districts consideration. Two public hearing will be held on February 7, 2017 at 5:45 p.m. and 6:00 p.m. to receive public comments.
CONSIDERATION OF FINAL APPROVAL FOR SOLAR GRANT FOR SMART CHOICE AUTO SALES
Trustee Stumpf moved for the approval of the Solarize Godfrey Business Incentive for Jason Enos, Smarter Choice Auto Sales, 1503 West Delmar Avenue, Godfrey, Illinois for reimbursement of installation of Solar System at a cost of $3,000, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
VILLAGE CONSIDERATIONS:
ACCOUNTS PAYABLE – February 2017
Chairman Stewart presented the Accounts Payable for the month of February 2017 General Fund $ 601,944.69 and the Motor Fuel Tax Fund $ 46,480.46; and the Street Department $ 33,531.84. Trustee McAtee moved for the approval of the Accounts Payable for the month of February 2017 General Fund $ 601,944.69 and the Motor Fuel Tax Fund $ 46,480.46; and the Street Department $ 33,531.84, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-0. Motion carried.
PAYROLL –
Chairman presented for the approval of the Payroll Account for the period of 12/01/2016 to 1/07/2017 for the Village for a total payroll of $94,423.49, mileage of $233.37 and payroll taxes of $18,072.59. Trustee McAtee moved for the approval of the Payroll Account for the period of 12/01/2016 to 1/07/2017 for the Village for a total payroll of $94,423.49, mileage of $233.37 and payroll taxes of $18,072.59, seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays- 0, Absent-0. Motion carried.
CONSIDERATION OF TRAVEL AND EXPENSES REIMBURSEMENTS ORDINANCE
Trustee Stumpf moved presented for first reading An Ordinance Adopting Travel and Expenses Reimbursements , seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF VILLAGE FEE ASSESSMENT ON COUNTY RELEASED
ANIMALS
Susie Stephan, Animal Control Officer, presented the consideration for Animal Release fees for the Village before residents can obtain their pets from Madison County Animal Control. The proposed fee would be $40.00. Trustee Stumpf moved for approval of Resolution 2017-05, An Resolution Establishing Fees for Village Assessments on County Released Animals, seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
EXECUTIVE SESSION – 5 ILCS 120/23/(c) (2)- Land Acquisition Trustee Stumpf moved to enter into Executive Session regarding 5 ILCS 120/23/(c) (2)- Land Acquisition with the following present: Mayor, Clerk, Deputy Clerk, Trustees, Williams Catalano, Economic Director of Development, Tom Long, Village Attorney, and Joe Hughes, Budget Officer at 7:56 p.m. Roll Call Vote: Ayes-McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-Johnes. Motion carried.
Chairman Stewart called the Finance Committee back to order at 8:32 p.m. from Executive Session.
Roll Call
Present Roll Call: McAtee, Springman, Stumpf, Williams
Absent: Johnes
Chairman Stewart reported that no action was taken in executive session.
Trustee Williams moved to adjourn the meeting at 8:33 p.m., seconded by Trustee McAtee. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
Pamela E. Whisler, MMC
Village Clerk
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