The Highland City Council met Feb. 21 to review a swap meat funding request.
Here are the meeting's minutes, as provided by the council:
MINUTES OF REGULAR SESSION HIGHLAND CITY COUNCIL TUESDAY, FEBRUARY 21, 2017
Mayor Michaelis called the Regular Session to order at 7:00pm. Council members Schwarz, Frey, Bellm and Nicolaides were present. Others in attendance were City Manager Mark Latham, City Attorney Michael McGinley, Asst. City Manager Peck; Directors Bell, Cook, Korte and Schoeck; EMS Chief Wilson, Deputy City Clerk Hediger, City Clerk Bellm, 6 FFA members and Don Schmitz, FFA Advisor; 3 Highland CSDU #5 PTO representatives; Dick Connor, of Misfits Motorsports; 6 Highland Arts Council representatives; 1 citizen; and, 1 member of the news media.
MINUTES
Councilman Schwarz made a motion to approve the minutes of the February 6, 2017 Regular Session as attached; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
PROCLAMATION
FFA members Kaylee Rutz, Haley Landmann, Sarah Frank, Sara Good, Kathrine Maxwell and Faith Prather, along with Don Schmitz, FFA Advisor were present as Mayor Michaelis read a document proclaiming the week of February 18-25, 2017 as FFA Week.
PRESENTATION
Lynette Schuepbach, of Highland Arts Council and Dan Hereford, Architect were present, along with other members of the Highland Arts Council to propose their Tree House Gallery. Ms. Schuepbach explained we originally planned for this to be at Lindenthal Sharpshooters Park; however, we made the decision to move the location to Silver Lake, based upon Saturday Night Speedway sound and sharing parking with other events. We feel Silver Lake Park would provide a more serine and scenic environment. The position would be directly south of the gate leading to the Archery Range, but along the lake water. The building is designed so that it would be surrounded by the trees, but not actually built off the trees, as to not harm any trees or be dependent upon any of the trees. Mr. Hereford explained we have not surveyed the land yet; however, we feel it is a very viable location. Councilman Schwarz asked what are you what specifically are you requesting from the City of Highland, in addition to allowing this to be built in the park. Ms. Schuepbach stated we would need the City to allow septic sewer and bring in and electric to the building.
Mayor Michaelis asked how many parking spaces would be required. Ms. Schuepbach replied that is to be determined. The Heart & Soul workshop, going on there presently, has 52 people
participating in it. Councilman Frey asked what is the feasibility of a septic system that close to the lake. City Manager Latham stated he is not sure what the requirements are. Lynette Schuepbach acknowledged there are some logistical things that need to be worked out with regards to parking, septic system and water supply. City Manager Latham suggested staff look at those logistical things. Councilman Schwarz asked how does this fit with the feasibility of an arts center. Ms. Schuepbach responded we initially looked at a much larger multi-use facility. This is a smaller facility with a large open room (~40- x 40-feet) for exhibiting or small workshop are in the center of it. We are still working with the community chorus and Hard Road Theatre, because the surrounding deck could possibly be utilized for performances. Mayor Michaelis stated he has been speaking with legal counsel about drafting a formal resolution for lease of the property to the Highland Arts Council.
PUBLIC FORUM
Citizens’ Requests and Comments:
2017 Automotive Swap Meet Funding Request – Dick Conner, Misfit Motorsports Productions, Pocahontas, Illinois, thanked Highland Police Department for their assistance. This is our 22nd year of holding this event. The Highland Swap Meet rose out of the Carlyle Lake “Cruisin’ the Dam”, which will be hosting their 25th Anniversary, this year. The Madison County Fairgrounds fits our needs for our event, which brings racers, dragsters and car restoration people together, while promoting motorsports. We travel around the Midwest to promote this event, and most of the people coming to the event are not from Highland. This event brings people in from the local region and surrounding states. This year’s date is March 5, 7am – 1pm, at Madison County Fair. Mayor Michaelis inquired you are asking for the same amount, of $500, as last year. Mr. Connor replied yes. Councilman Schwarz asked how many overnight stays this event brings in. Mr. Connor stated I do not know. Councilwoman Bellm asked if this event is in the current budget, as far as available hotel/motel tax funding. Director of Finance Kelly Korte replied yes. Councilman Schwarz suggested Mr. Connor find out, for next year, how many of those vendors are staying at the hotel in Highland. Councilwoman Bellm made a motion to approve the request of Misfits Motorsports Production of $500 funds for advertising costs, from hotel/motel tax funds, for the March 5, 2017 Swap Meet; seconded by Councilman Schwarz. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Bunny 5k Fun Run and Walk Street Closure Request – Amanda Passmore, Representative, Highland Community Schools Parent-Teacher Organization Representative, requested approval for a Bunny 5k Fun Run and Walk on Saturday, April 1, which will be primary fundraiser for the Parent- Teacher Organization. Councilman Schwarz asked Chief Bell if the police department has any issues with the street closures requested. Chief Bell stated there will need to be some changes to the street closures they are requesting; however, we will work with them on that and make it happen. Councilman Schwarz made a motion to approve the request of the Highland PTO to hold a 5k Fun Run and Walk on April 1 as attached; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Requests of Council:
No requests or comments made.
Staff Reports:
Nothing to report.
NEW BUSINESS
Approve Mayor’s Appointment and Reappointments to the Silver Lake Advisory Commission – Councilwoman Bellm made a motion to approve the mayor’s appointment of Donald Rommerskirchen and re-appointments of Gary Pugh and Randy Ammann to the Silver Lake Advisory Commission, for a three-year term, to expire July 2020 as attached; seconded by Councilman Schwarz. Roll Call Vote: Schwarz, Frey, Bellm, and Nicolaides voted aye, none nay. Motion carried.
Approve Mayor’s Reappointments to the Cemetery Board of Managers – Councilman Schwarz made a motion to approve the mayor’s re-appointments of Stephen Thiems and Clifton Couch to the Cemetery Board of Managers, for two-year terms, to expire March 1, 2019 as attached; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Approve Mayor’s Appointment to the Library Board of Trustees – Councilwoman Bellm made a motion to approve the mayor’s appointment of Joshua Short to the Library Board of Trustees, to fill the unexpired term of Ronald Coleman, with a term to expire June 2017 as attached; seconded by Councilman Schwarz. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Bill #17-10/RESOLUTION Authorizing the Mayor to Apply for Park Commission Funds from Madison County – Councilman Schwarz made a motion to approve Bill #17-10/Resolution #17-02-2436 authorizing the mayor to apply for Park Commission Funds from Madison County as attached; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Bill #17-11/RESOLUTION Waiving Normal & Customary Bidding Procedures and Authorizing the Purchase of One Ditch Witch JT9 Horizontal Boring Machine – Councilwoman Bellm made a motion to approve Bill #17-11/Resolution #17-02-2437 waiving normal & customary bidding procedures and authorizing the purchase of one Ditch Witch JT9 Horizontal Boring Machine, to Ditch Witch, in the amount of $114,270.10 as attached; seconded by Councilman Schwarz. Councilman Schwarz noted we went to the original source. Director Cook explained there is only one other similar product, which is Premier. Based upon the discounts provided and rental fees waived, the cost of the Premier is considerably more. Ditch Witch dealer is based in Maryville, so any servicing costs would be less, also. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Bill #17-12/ORDINANCE Approving Renewal of Pool Rental Agreement with St. Joseph’s Hospital, of the Hospital Sisters of the Third Order of St. Francis for the One-Year Term from March 1, 2017 through February 28, 2018 – Councilman Schwarz made a motion to approve Bill #17-12/Ordinance #2769 approving renewal of Pool Rental Agreement with St. Joseph’s Hospital, of the Hospital Sisters of the Third Order of St. Francis for the one-year term from March 1, 2017 through February 28, 2018 as attached; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
REPORTS
Approve Warrant #1049 – Councilwoman Bellm made a motion to approve Warrant #1049 as attached; seconded by Councilman Schwarz. Roll Call Vote: Schwarz, Frey and Bellm voted aye, none nay. Councilman Nicolaides abstained. Motion carried.
Councilman Schwarz made a motion to temporarily adjourn this regular session to enter into executive session under the Illinois Open Meetings Act under Section 5 ILCS 120/2(c)(21) to discuss approval of executive session minutes and 2(c)(2) to discuss collective negotiating matters; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried. Meeting adjourned at 7:44pm.
Mayor Michaelis reconvened the Regular Session at 8:12pm. Roll Call Vote: Councilmembers Nicolaides, Bellm, Frey and Schwarz were present. City Manager Latham, City Attorney McGinley, Directors Bell, Cook, Imming and Schoeck, EMS Chief Wilson, Deputy City Clerk Hediger and City Clerk Bellm were also present.
NEW BUSINESS
Bill #17-13/RESOLUTION Approving a Collective Bargaining Agreement with the International Brotherhood of Electrical Workers, Local 309, for a Three-Year Period Beginning May 1, 2016, and Ending April 30, 2019 – Councilman Schwarz made a motion to approve Bill #17-13/Resolution #17-02- 2438 approving a collective bargaining agreement with the International Brotherhood of Electrical Workers, Local 309, for a three-year period beginning May 1, 2016, and Ending April 30, 2019 as attached; seconded by Councilwoman Bellm. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Bill #17-14/RESOLUTION Approving a Collective Bargaining Agreement with International Association of Fire Fighters, Local 3672, for a Two-Year Period Beginning May 1, 2016 to April 30, 2018 – Councilwoman Bellm made a motion to approve Bill #17-14/Resolution #17-02-2439 approving a collective bargaining agreement with International Association of Fire Fighters, Local 3672, for a two- year period beginning May 1, 2016 to April 30, 2018 as attached; seconded by Councilman Schwarz. Roll Call Vote: Schwarz, Frey, Bellm and Nicolaides voted aye, none nay. Motion carried.
Councilwoman Bellm made a motion to adjourn; seconded by Councilman Schwarz. All council members voted aye, none nay. Motion carried and meeting adjourned at 8:15pm.
Joseph Michaelis, Mayor Barbara Bellm, City Clerk
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