Metro East Sun

The village of Freeburg Public Works Committee met Feb. 15 to address sewer fuel odors.

Here are the meeting's minutes, as provided by the committee:

VILLAGE OF FREEBURG

PUBLIC WORKS COMMITTEE MEETING

Wednesday, February 15, 2017 at 5:45 p.m.

The Public Works Committee Meeting was called to order at 5:45 p.m. on Wednesday, February 15, 2017, by Chairman Dean Pruett. Members present were Chairman Dean Pruett, Trustee Denise Albers, Trustee Mike Blaies, Trustee Ray Matchett, Mayor Seth Speiser (absent), Village Clerk Jerry Menard, Trustee Lisa Meehling, Trustee Matt Trout, Village Attorney Fred Keck, Public Works Director John Tolan, Village Administrator Tony Funderburg and Office Manager Julie Polson. Guest present: Janet Baechle.

A. OLD BUSINESS:

1. Approval of January 11, 2017 minutes: Trustee Ray Matchett motioned to approve the January 11, 2017 minutes and Trustee Denise Albers seconded the motion. All voting yea, the motion carried.

2. Sewer project:

EXECUTIVE SESSION

5:46 P.M.

Trustee Ray Matchett motioned to enter into Executive Session citing potential litigation, 5 ILCS 12O/2-(c)(11) and real estate transactions, 5 ILCS 12O/2-(c)(5) and Trustee Denise Albers seconded the motion. All voting yea, the motion carried.

EXECUTIVE SESSION ENDED 6:22 P.M.

Trustee Ray Matchett motioned to end the Executive Session at 6:22 p.m. and Trustee Mike Blaies seconded the motion. All voting aye, the motion carried. The committee meeting reconvened at 6:24 p.m.

Trustee Ray Matchett motioned to recommend to the full Board to enter into an Agreement with Jim's Auto extending the Seuer Easement Agreement Previously Entered into by an additional 10 days at $500 per day to complete the project and Trustee Mike Blaies seconded the motion. All voting yea, the motion carried.

Trustee Ray Matchett motioned to recommend to the full Board Haier Contractor's Pay Request #3 in the amount of $153,029.7O for approval and Trustee Mike Blaies seconded the motion. All voting yea, the motion carried.

3. Sewer issues/Sewer Fuel Odors: John advised EPA was out a couple weeks ago and they went around to Smiths and Muellers on W. Apple across from Alton, and Nickens on Emily. They detected some odor that was not as strong and talked to the residents. EPA was able to obtain 6 vapor canisters, and they will be set up with next good rain. John said they are looking at the Regions bank area. There was an old Standard gas which was still in business in 1974 which falls under the State Fire Marshall jurisdiction. He feels confident EPA is on top of the situation. John also commented with the recent fiber drillings, those could have contributed to the fumes traveling, towards Hucks. Remediation responsibility would fall on the current property owner. Attorney Keck stated there are remediation programs out there.

4. FSH Minutes: John stated the emergency interconnects are on hold until the vaults gethere. Ken Vielweber said Millstadt is interested in hooking onto FSH Water. They are about 4.5 miles away which would be pretty expensive.

5. Radio Read Meters: John said the company installed them and did a pretty good job, but we still had about 100 that didn't read of which 65 were new. Gregg is going through each one of them.

6. Sewer Main - Jacks Car Wash: John said they are going to line this sewer.

7. Freeburg Care Center: John stated they passed the fire test, and he still needs to install the meter.

8. Shampoodles Lift Station: John advised Shane is working on getting the electric moved over for this project.

9. OSHA Inspections: Discussed in Electric Committee.

B. NEW BUSINESS:

1. Jordan Kramper Lake Drive Sewer Extension: John passed out a diagram that shows where Jordan has purchased some of Mike Crowe's property. He is interested in hooking onto our sewer line but it is about 1, ooo feet away. TWM estimated the cost to run this line from our existing sewer to be $45 per foot or $45,000. John said there might more people interested into hooking onto the line. Tony advised that area has a history of mine subsidience.

2. ITRON Maintenance Renewal Agreement: We received our renewal notice at a cost of S$2829.34 at an increase of $368.87 from last year.

Trustee Ray Matchett motioned to recommend to the full Board that we reneu the ITRON Maintenance Agreement at a cost of $2,829.34 and Trustee Denise Albers seconded the motion. All voting yea, the motion carried.

3. IEPA Violation Notice W-2017-5OO13: John advised the permit was due for West plant, and he didn't get it in on time. He will enter into agreement with IEPA, and will get TWM involved because he needs an engineer to complete permit.

C. GENERAL CONCERNS: John advised he collected THM samples today for the first quarter.

D. PUBLIC PARTICIPATION: None.

E. ADJOURN: Trustee Ray Matchett motioned to adjourn the meeting at 6:44 p.m. and Trustee Denise Albers seconded the motion. All voting aye, the motion carried.