City of Belleville Master Sewer Committee met Jan. 2.
Here is the minutes provided by the Committee:
Attendance
Committee Aldermen Present - Mr. Hazel, Ward 1, Mr. Scott Tyler, Ward 3, Ward 4, Mr. Mike Buettner, Mr. Ed Dintelman, Ward 5, Mr. Phil Elmore, Ward 7, Mr. Roger Barfield, Ward 8. Mr. Johnnie Anthony, Ward 4, and Dr. Mary Stiehl, Ward 6 were excused.
Department Heads & Staff Present - Mayor Mark Eckert, Director Royce Carlisle, Assistant Director Randy Smith, , City Treasurer Dean Hardt,
Engineering Consultants: Todd Peek, TWM.
Guests: Michael Hagberg, Alderman Kent Randle
Chairman Dintelman brought the meeting to order at 6:00 p.m. and explained evacuation procedures in the event of inclement weather and fire.
Public Participation:
Mr. Hagburg stated his concern regarding available Sewer Construction revenue for future E.P.A. mandated projects after TIF 3 expires.
Committee Chairman - Comments, Old Business, New Business or Information:
• None.
Engineer's Report:
Mr. Peek introduced himself and explained he will be talking over consulting duties for Randy Burk. Mr. Burk will officially retire in March. As Mr. Burk has retired, Mr. Peek will be his replacement as Consulting Engineer from T.W.M. Mr. Peek discussed progress on the Phase IV LTCP Project, and stated that planning on Phase V, CSO UV Design, is currently being worked on and expected to begin in spring 2018.
Director's Report:
Jacobi Geotechnical Contract:
Mr. Carlisle stated that this work consists of sewer borings, ground exploration, and testing required for the CSO UV Project. TWM received proposals, and recommends Jacobi as the low bidder. Discussion was held.
Alderman Elmore made a motion, seconded by Alderman Buettner, to recommend for approval the contract with Jacobi Geotechnical Contract, in the amount of $4,245.78, by full council at the City Council meeting January 16, 2018. A roll call vote was taken. Mr. Hazel: Aye, Mr. Tyler: Aye, Mr. Buettner: Aye, Mr. Dintelman: Aye:, Mr. Elmore: Aye, Mr. Barfield: Aye.
Cranbrook Drive & Sheridan Drive Sewer Line Replacement:
Mr. Carlisle informed the committee that during routine sector cleaning, it was discovered that the sewer lines in this area were in very bad condition and at risk for collapse. Mr. Carlisle has had bid documents prepared and obtained a cost estimate in the amount of $152,856 for both lines and four manholes. Bids were received, TWM has submitted a letter of recommendation that low bidder, Haier Plumbing and Heating, $99,399.00 be approved. Mr. Hazel requested that a time table for construction dates be emailed to aldermen in order for them to be prepared for questions from residents. Discussion was held.
Alderman Hazel made a motion, seconded by Alderman Tyler, to recommend for approval a contract with Haier Plumbing and Heating for $99,399.00 for the Cranbrook Drive and Sheridan Drive Sewer Line Replacement, by full council at the City Council meeting January 16, 2018. A roll call vote was taken. Mr. Hazel: Aye, Mr. Tyler: Aye, Mr. Buettner: Aye, Mr. Dintelman: Aye, Mr. Elmore: Aye, Mr. Barfield: Aye.
E.P.A. Order of Consent:
Mr. Carlisle discussed the Order of Consent from the EPA as a result of the August 2015 audit. The order has a list of various demands and requests to bring our pretreatment program up to their expectations. Mr. Carlisle stated that a conference call is scheduled with City Attorney Mr. Hoerner and the representative from the EPA Thursday, January 4, 2018 to discuss items. Mr. Carlisle will bring to executive session prior to agreeing to Consent Order.
LTCP Phase 3 Change Order Request #13:
Mr. Carlisle requested to table this item until further information can be brought to the committee.
Alderman Elmore made a motion seconded by Alderman Hazel to table LTCP Phase 3 Change Order Request #13. A roll call vote was taken. Mr. Hazel: Aye, Mr. Tyler: Aye, Mr. Buettner: Aye, Mr. Dintelman: Aye:, Mr. Elmore: Aye, Mr. Barfield: Aye.
Treasurer's Report
Mr. Hardt discussed plans for raising rates for St. Clair Township, and hopes to have a proposal for review by February meeting.
Committee Members, Old Business, New Business, Discussion, Questions:
Adjournment: Alderman Buettner made a motion seconded by Alderman Tyler to adjourn the meeting. All members present voted in the affirmative. The motion carried 8-0.
Chairman Dintelman adjourned the meeting at 6:32 p.m.
http://www.belleville.net/AgendaCenter/ViewFile/Minutes/_01022018-1607
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