Village of Hartford Mayor and Board of Trustees met Tuesday, April 2.
Here is the minutes provided by the board:
1. Mayor Hickerson called the Village Board to order at 6:30 PM.
2. Roll Call of Board Members
A. On roll call, the following trustees were present: Robert Cheatham, Chris Fulkerson, Jamie
Harrop, and Michelle Prickett. Clinton Caldwell and Heather Flanigan were absent. B. Also present were: Village Attorney Chris Donohoo, Treasurer Chessie Brame, Village Clerk
Emme Flanigan, Officer Tyler Timmins, Officer Jarvis Swope, Bill Robertson, and Michael Goode.
3. Pledge to the Flag
4. Establishment of a quorum
5. Approval of the Minutes: 3/19/2019
A. On motion of Fulkerson, seconded by Harrop, it was voted to approve the 3/19/2019 minutes as
recorded by the clerk. Ayes: Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Caldwell and Flanigan. Motion unanimous.
6. Report from Village Clerk: Nothing to report.
7. Report from Mayor Hickerson
A. The Mayor requested a motion to approve Resolution 2019-R-4 authorizing an easement to
Phillips 66 for an overhead horizontal pipe rack and pipe bridge alignment across Delmar Ave., Old St. Louis Rd. and Route 3. On motion of Prickett, seconded by Harrop, it was voted to approve Resolution 2019-R-4. Ayes: Cheatham, Fulkerson, Harrop, and Prickett. Nays: None.
Absent: Caldwell and Flanigan. Motion unanimous. B. Mayor Hickerson requested a motion to approve Resolution 2019-R-5 authorizing a permanent
easement to Platte Pipeline Co., LLC to replace and maintain an underground pipeline upon a parcel of land near the levee on the west side of Route 3. The easement will be $25,000 for 25 years. Trustee Fulkerson asked what the Village will do after the 25 years are up. Mayor Hickerson said that the easement is renewable after the 25 years. On motion of Fulkerson, seconded by Prickett, it was voted to approve Resolution 2019-R-5. Ayes: Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Caldwell and Flanigan. Motion unanimous.
The Village applied for the Park Enhancement Program Grant from Madison County and was accepted for $15,000. In order to receive the grant it was required to get three bids from three separate electrical companies. Out of the three companies, Camp Electric offered the best bid of four LED light posts plus all of the underground wiring. The Mayor requested a motion to accept the bid from Camp Electric for installation of lighting along the walking path in the park. On motion of Cheatham, seconded by Fulkerson, it was voted to accept the bid from Camp Electric. Ayes: Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Caldwell and Flanigan.
Motion unanimous. D. Mayor Hickerson informed the Board that the Village will have to come in compliance with the
new minimum wage standards. He also mentioned that it's been a long time since some of our employees have received raises. The Mayor requested a motion to grant attached pay increases for noncontract or ordinance employees effective May 15, 2019. On January 1st, some of the workers will also get another raise. On motion of Prickett, seconded by Harrop, it was voted to grant the attached pay increases for noncontract or ordinance employees. Ayes: Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Caldwell and Cheatham. Motion unanimous.
8. Report from Attorney, Chris Donohoo: Nothing to report.
9. Report from Village Engineer (Absent): Nothing to report.
10. Report from Fire Department, Chief Jarrod Horyn (Absent)
A. Trustee Fulkerson reported that fire truck 3850 is in the shop being worked on because it broke
down during one of their call outs. There is no total price yet but they are aware that there is something wrong with the electronic control module.
11. Report from Police Department, Chief Brandon Flanigan (Absent): Nothing to report.
12. Report from Public Works Department, Doug Preston (Absent): Nothing to report.
Report from Committees: 13. Safety Committee (Harrop, Cheatham, Prickett): Nothing to report. 14. Ordinance Committee (Prickett, Harrop, Caldwell): Nothing to report. 15. Public Works Committee (Fulkerson, Flanigan, Cheatham): Nothing to report. 16. Public Utilities Committee (Cheatham, Caldwell, Fulkerson): Nothing to report. 17. Parks & Recreation Committee (Caldwell, Fulkerson, Flanigan)
A. The Mayor reported that Robert will be going back to work tomorrow, April 30, for his 19th year
working for the Village. 18. Finance & Public Buildings (Flanigan, Prickett, Harrop): Nothing to report.
19. Allowable claims against the Village
A. Trustee Prickett reported vendor claims of $88,278.47, plus payroll claims of $33,415.29, for total
claims of $121,693.76. On motion of Prickett, seconded by Fulkerson, it was voted to pay the allowable claims against the Village in the total amount of $121,693.76. Ayes: Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Caldwell and Flanigan. Motion unanimous.
20. Citizen's Comments
A. Trustee Fulkerson said he believed the Street Department did a good job taking care of the
Route 3 ditch by getting the pump out there and the water removed before there were any issues with anyone's houses.
21. There was no new business from the Board.
22. The meeting was adjourned at 6:42 PM.
https://hartfordillinois.net/Minutes_4_2_19.pdf
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