Village of Hartford Mayor and Board of Trustees met Tuesday, March 19.
Here is the minutes provided by the board:
1. Mayor Hickerson called the Village Board to order at 6:30 PM
2. Roll Call of Board Members
A. On roll call, the following trustees were present: Clinton Caldwell, Robert Cheatham, Chris Fulkerson, Jamie Harrop, and Michelle Prickett. Heather Flanigan was absent.
B. Also present were: Village Attorney Chris Donohoo, Treasurer Chessie Brame, Village Clerk Emme Flanigan, Bill Robertson, and Arnold Mckee
3. Pledge to the Flag
4. Establishment of a quorum
5. Approval of the Minutes: 3/5/2019
A. On motion of Fulkerson, seconded by Caldwell, it was voted to approve the 3/5/2019 minutes as recorded by the clerk. Ayes: Caldwell, Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Flanigan. Motion unanimous.
6. Report from Village Clerk: Nothing to report.
7. Report from Mayor Hickerson
A. The Mayor requested a moment of silence for Fireman Jake Ringering. Jake was Rob and Sue Budde's son-in-law who lost his life fighting a fire two weeks ago. Our heartfelt sympathy goes out to his wife Allison, three children, and extended family.
B. Mayor Hickerson requested a motion to accept Phillips66 Proposal for Permanent Easement of $50,000 for overhead Dock Lines on North end of town so that an agreement and Resolution can be written. Phillips66 will pay $55,000 the first year and then $5,000 after that. On motion of Caldwell, seconded by Harrop, it was voted to accept Phillips66 Proposal. Ayes: Caldwell, Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Flanigan. Motion unanimous.
C. The Mayor requested a motion to accept the proposal for Enbridge's 25 year easement of $25,000 for pipeline on Village property on the West side of Rt. 3 Levy so that an agreement and Resolution can be written. There will be a $13,068 fee for the easement, $500 for an application fee, and a onetime payment of $25,000 for 25 years. The Mayor said that considering there is no way to know where the Village will be in 25 years, it's better to take the lump sum of $25,000 up front. On motion of Caldwell, seconded by Fulkerson, it was voted to accept Enbridge's proposal. Ayes: Caldwell, Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Flanigan. Motion unanimous.
> Mayor Hickerson informed the Board that Phillips66 contacted him about the Village dropping our dues last year and this year for the Growth Association. Phillips66 wants the Village to be involved in the Growth Association so they will be paying our dues. Because of this, the Village is now back in the Growth Association.
8. Report from Attorney, Chris Donohoo: Nothing to report.
9. Report from Village Engineer (Absent): Nothing to report.
10. Report from Fire Department, Chief Jarrod Horyn (Absent)
> Chief Horyn asked Trustee Fulkerson to read a letter for the Board about Fireman Jake Ringering's passing. The letter mentioned the numerous fundraisers and support for Sue Budde, her family, and the brotherhoods loss. Trustee Fulkerson said that there was over $1500 raised by our community.
11. Report from Police Department, Chief Brandon Flanigan (Absent): Nothing to report.
12. Report from Public Works Department, Doug Preston (Absent): Nothing to report. Report from Committees:
13. Safety Committee (Harrop, Cheatham, Prickett): Nothing to report.
14. Ordinance Committee (Prickett, Harrop, Caldwell): Nothing to report.
15. Public Works Committee (Fulkerson, Flanigan, Cheatham)
A. Trustee Fulkerson motioned to hire Kevin Kearby for part-time labor for the Street Deprtment and Park subject to a drug test. Kevin Kearby did have a background check when he worked for the Fire Department last year. The motion was seconded by Trustee Harrop, approving the hire of Kevin Kearby. Ayes: Caldwell, Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Flanigan. Motion unanimous.
B. Trustee Fulkerson also motioned to hire Kaleb Harrop for part-time labor for the Street Department subject to a drug test. Kaleb Harrop is a returning employee and also had a background check last year. The motion was seconded by Trustee Prickett, approving the hire of Kaleb Harrop. Ayes: Caldwell, Cheatham, Fulkerson, and Prickett. Nays: None. Abstain: Harrop. Absent: Flanigan. Motion carried.
> Trustee Fulkerson informed the Board that insurance is going to cover the damage done to the roof at the Waste Water plant. If we replace the roof with asphault shingles the insurance company will give us a check for $1267 which would cover all of it. Installing a metal roof will only add $125 to the cost of everything and also has a 40 year warranty. The Mayor approved to install the metal roof. > Trustee Fulkerson also added that Public Works bought $3,000 worth of mosquito spray at a $200 discount because they bought early.
16. Public Utilities Committee (Cheatham, Caldwell, Fulkerson)
> Trustee Cheatham informed the Board that the Water Department had to have a complete bearing flange for $527. After shipping and handling, the full price is $545.
17. Parks & Recreation Committee (Caldwell, Fulkerson, Flanigan): Nothing to report.
18. Finance & Public Buildings (Flanigan, Prickett, Harrop): Nothing to report.
19. Allowable claims against the Village
> Trustee Prickett reported vendor claims of $54,021.76, plus payroll claims of $29,433.79, for total claims of $83,455.55. On motion of Prickett, seconded by Fulkerson, it was voted to pay the allowable claims against the Village in the total amount of $83,455.55. Ayes: Caldwell, Cheatham, Fulkerson, Harrop, and Prickett. Nays: None. Absent: Flanigan. Motion unanimous.
20. Citizens Comments
> Resident Arnold Mckee said that he was part of the original focus group which was geared toward maintaining and improving the Village. The objectives agreed to work on with the focus group are property acquisition and maintenance, future remediation plans, communications by keeping everybody informed, sewer issues, and economic development. Resident Mckee believes that nothing has been improved for the last 15 years. He would like to work with small business owners, the Board, and the Mayor to bring three new businesses to Hartford.
21. New Business from the Board
> The Mayor informed the Board that depending on how the weather is, the Tower will be opening March 30th and 31st. If the weather is bad, it will open on April 5th. Tracy Montgomery, Jody Rudd, Jenny Chappell, and Janice Payne will be working there. There will need to be a discussion on the Splash Park in about a month.
> Trustee Prickett said that she has been looking into things for the Library and the loss property of Illinois that has not been claimed yet so if any departments would like to look into it they can.
22. The meeting was adjourned at 7:02 PM.
https://hartfordillinois.net/Minutes_3_19_19.pdf
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