City of Alton Amphitheater Commission met July 22.
Here is the minutes provided by the commission:
Chairman Robert Stephan called the meeting of the Alton Amphitheater Commission to order at 4:35pm on July 22, 2019 in the lunch room of Alton City Hall, 101 E. Third Street, Alton, Illinois.
Members Present: Robert Stephan, Karen Baker-Brncic, Jay Hollinger, Ruth Birmingham, and Dan Herkert
Members Absent: Brett Stawar and Michelle Brooks
Ex-Officio & Guests: Michael Haynes - Alton Park & Rec Director, Kirby Ontis - City of Alton Comptroller, Debbie Paynic – Alton Pride 2020
Approval of Minutes
Karen Baker-Brncic moved to approve the minutes of the Amphitheater Commission meetings of June 17 and June 25. Motion seconded by Jay Hollinger. Motion carried 5-0.
Dan Herkert presented the Treasurer’s Report. Ruth Birmingham moved to approve the Treasurer’s Report. Motion seconded by Jay Hollinger. Motion carried 5-0.
Event Approval Requests
Chairman Stephan opened the floor to Debbie Paynic for an update on the proposed Alton Pride 2020 event. Ms. Paynic is working on an application and asked that the Commission place a hold on Saturday, October 3, 2020 for the event. A hold was placed on the date pending final action of the Commission at an upcoming meeting.
The Commission discussed staff and volunteer payments for the remainder of the 2019 season. Karen Baker-Brncic moved to allow the City Comptroller to pay future staff and volunteer costs when he receives them from Dan Herkert following events. Motion seconded by Hollinger. Motion carried 5-0.
The Commission discussed safety needs following vandalism to the amphitheater grounds during the spring. Karen Baker-Brncic made a motion, seconded by Jay Hollinger, to authorize the City of Alton IT Department to work with the Police Chief to price the cost of cameras for the amphitheater grounds. Following that research, the IT Department will report back to the Commission. Motion carried 5-0.
Discussion occurred concerning various infrastructure needs at the amphitheater, including power and fencing. Jay Hollinger made a motion, seconded by Ruth Birmingham, to allow Chairman Stephan to meet with the Mayor, Public Works Director, and Park Director to discuss infrastructure improvements and investigate costs associated with those improvements. Motion carried 5-0.
Discussion occurred related to a petty cash fund for the remainder of the 2019 season. Ruth Birmingham made a motion, seconded by Jay Hollinger, to authorize the City Comptroller to prepare a petty cash fund using $1000 from amphitheater funds. The funds will be stored by Karen Baker-Brncic in the safe at the Alton Marina and like 2018, two Commissioners must agree on all expenditures and all money spent will be receipted and reported back to the City Comptroller. Motion carried 5-0.
Discussion occurred concerning ice storage for the remainder of the 2019 amphitheater season. Park Director Michael Haynes informed the Commission that Home City Ice’s chest that was at the amphitheater was affected by the flood. Karen Baker-Brncic will contact Home City Ice regarding that storage container as well as a second mobile container.
Karen Bake-Brncic moved, seconded by Dan Herkert, to adjourn the meeting at 5:30pm. Motion carried 5-0.