City Alton City Council met Oct. 23.
Here is the minutes provided by the council:
A Regular Meeting of the City Council of the City of Alton, Illinois was held in the City Council Chambers, City Hall Building, Alton, Illinois at the hour of 6:30 P.M. on the above date.
The meeting was called to order by Mayor Walker.
The Council Members present on call of the roll:
PRESENT: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
ABSENT: None – 0
Mayor Walker called upon City Engineer John Hales to lead the Pledge to the Flag.
COUNCIL MINUTES, COMMUNICATIONS AND REPORT OF OFFICERS
The Clerk presented the following Council Minutes of October 9, 2019 and the following Communications: Republic Services, re: Solid Waste and Recycle Volumes for the City of Alton for the month of September, 2019 and the following Report of Officers: City Treasurer, re: Monthly Report for September, 2019. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said Minutes, Communications and Report of Officers be placed on file. The Chair so ordered.
COMMITTEE REPORT
Chairman Brake presented the following Committee of the Whole Meeting Report for October 21, 2019. Resolution, re: Discount and Special Bills Paid; Laid Over Resolution, re: The Civil Service Commission has recommended modifications to the rules of the Civil Service Commission; Laid Over Resolution, re: The public works director retained Justin Kleinschmidt of Sheppard Morgan and Schwaab Inc. to conduct an engineering assessment of the options for a permanent solution to the destabilizing retaining wall on Riverview Drive; Resolution, re: To commence with demolition proceedings concerning 507 William St.; Resolution, re: Alton Road Runners Club is sponsoring a Road Race in the City of Alton on November 30, 2019; Resolution, re: That Mamie Street be closed on October 30, 2019 at 12:00 p.m. until October 31, 2019 at 12:00 p.m. to facilitate a Halloween block party; Resolution, re: Authorizing the execution of the IMLRMA Minimum/Maximum contribution agreement; Resolution, re: The Civil Service Commission has recommended modifications to the rules of the Civil Service Commission. Mr. Brake made a motion, seconded by Mrs. Elliott, that said report be placed on file. The Chair so ordered.
Mr. Brake presented the following resolution:
BE IT RESOLVED that the Discount and Special Bills Paid; also all Expenditure Detail Bills as listed in the Comptroller’s report dated October 21, 2019 be allowed and payment be made for same. Mr. Brake made a motion, seconded by Mrs. Elliott, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Brake presented the following resolution:
RESOLUTION TO COMMENCE WITH DEMOLITION PROCEEDINGS CONCERNING 507 William St.
WHEREAS, it is necessary to effect the demolition of certain structures deemed unsafe under 65 ILCS 5/11-31-1, the owners of which have neglected or refuses to perform required demolition.
NOW, THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that its officials and agents are hereby authorized to pursue appropriate legal action against such properties in the Circuit Court as listed below: 507 William St. Mr. Brake made a motion, seconded by Mrs. Elliott, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Brake presented the following resolution:
WHEREAS, the Alton Road Runners Club is sponsoring a Road Race in the City of Alton which event constitutes a public purpose(s).
WHEREAS, this Road Race will require the temporary closure of East Bound Lane of McAdams Highway (Illinois Route #100), a State Highway in the City of Alton from 7:30 a.m. to noon on November 30, 2019.
WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of State Highways for such public purposes.
NOW THEREFORE, BE IT RESOLVED by the City of Alton that permission to close off McAdams Highway from Broadway & Market to Stanka Lane as above designated, be requested of the Department of Transportation.
BE IT FURTHER RESOLVED that this closure shall during the approximate time period between 7:30 a.m. and noon on November 30, 2019.
BE IT FURTHER RESOLVED that traffic from that closed portion of highways shall be detoured over routed with an all weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State Highway. (The parking of vehicles shall be prohibited on the detour routes to allow an uninterrupted flow of two-way traffic.)* The detour route shall be as follows: (McAdams Parkway Route #100) two west bound lanes will be divided into two-way traffic lanes (one lane west and one lane east) from East Broadway to Stanka Lane. *To be used when appropriated.
BE IT FURTHER RESOLVED that the Alton Road Runners Club assumes full responsibility of the direction, protection, and regulation of the traffic during the time the detour is in effect.
BE IT FURTHER RESOLVED that police officers or authorized flaggers shall at the expense of the Alton Road Runners Club be positioned at each end of closed sections and at other points (such as intersections) as may be necessary assist in directing traffic through the detour.
BE IT FURTHER RESOLVED that police officers, flaggers and officials shall permit Emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned.
BE IT FURTHER RESOLVED that all debris shall be removed by the Alton Road Runners Club prior to reopening the State highway.
BE IT FURTHER RESOLVED that such signs, flags, barricades, etc., shall be used by the Alton Road Runners Club as may be approved be the Illinois Department of Transportation. These items shall be provided by a Traffic Control Company such as “Warning Lights Traffic Control Company”.
BE IT FURTHER RESOLVED that the closure and detour shall be marked according to the Illinois Manual on Uniform Traffic Control Devices.
BE IT FURTHER RESOLVED that the occasional break shall be made in the procession so that traffic may pass through. In an event, adequate provisions will be made for traffic on intersecting highways pursuant to conditions noted above. (Note: This paragraph is applicable when the Resolution pertains to a Parade or when no detour is required.)
BE IT FURTHER RESOLVED, that to the fullest extent permitted by law, the Alton Road Runners Club shall be responsible for any and all injuries to persons or damages to property, and shall indemnify and hold harmless the Illinois Department of Transportation, its officers, employees and agents from any and all claims, lawsuits, actions, costs and fees (including reasonable attorneys’ fees and expenses) of every nature or description, arising out of, resulting from or connected with the exercise of authority granted by the Department which is the subject of this resolution. The obligation is binding upon the Alton Road Runners Club regardless of whether or not such claim, damage, loss or expense is caused in part by the act, omission or negligence of the Department or its officers, employees or agents.
BE IT FURTHER RESOLVED that the Alton Road Runners Club shall provide comprehensive general liability policy or an additional insured endorsement in the amount of $1,000,000 per person and $2,000,000, aggregate which has the City of Alton and its officials, employees and agents as insured and which protects them from all claims arising from the requested road closing.
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Department of Transportation, District 8, to serve as a formal request for the permission sought in this resolution and to operate a part of the condition of said permission. Mr. Brake made a motion, seconded by Mr. Campbell, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Brake presented the following resolution:
WHEREAS, Alderman Campbell has requested, that Mamie Street be closed on October 30, 2019 at 12:00 p.m. until October 31, 2019 at 12:00 p.m. to facilitate a Halloween block party; and
WHEREAS, the City Council has considered the requests and does hereby approve said requests.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, Police Department and Fire Department are hereby authorized and directed to effectuate the temporary closure of Mamie Street on October 30, 2019 at 12:00 p.m. until October 31, 2019 at 12:00 p.m. on the condition that Tim Busse and Laura Lyon shall be responsible for any extra labor costs incurred by the City as it relates to this event. Mr. Brake made a motion, seconded by Mr. Campbell, that said resolution be approved.
Mr. Campbell presented the following amendment:
Add Bluff St. from State St. to the line of the River. Mr. Brake made a motion, seconded by Ms. Smith, that said amendment be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Brake made a motion, seconded by Mr. Boulds, that said resolution as amended be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None - 0
Mr. Brake presented the following resolution:
RESOLUTION AUTHORIZING THE EXECUTION OF THE IMLRMA MINIMUM/MAXIMUM CONTRIBUTION AGREEMENT
WHEREAS, the City Council of the City of Alton, a member in the good standing of the Illinois Municipal League Risk Management Association and party to the IMLRMA Intergovernmental Cooperation Contract, has been fully apprised of the IMLRMA Minimum/Maximum Contribution Agreement which amends and supplements the IMLRMA Declaration pages dated 1/1/2020 to 1/1/2021 and all endorsements thereto; and
WHEREAS, the City Council of the City of Alton finds it in the best interest of the municipality to make its IMLRMA contribution in accordance with the IMLRMA Minimum/Maximum Contribution Agreement.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON AS FOLLOWS:
1. That the execution of the IMLRMA Minimum/Maximum Contribution Agreement for a one (1) year period beginning 1/1/2020 and ending 1/1/2021 is hereby authorized.
2. That the Mayor and Treasurer/Comptroller are hereby granted authority to execute the IMLRMA Minimum/Maximum Agreement which amends and supplements the IMLRMA Declarations pages dated 1/1/2020 to 1/1/2021 and all endorsements thereto.
Mr. Brake made a motion, seconded by Mrs. MacAfee, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Brake presented the following resolution:
WHEREAS, the Civil Service Commission has recommended modifications to the rules of the Civil Service Commission; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the attached ordinance be considered. Mr. Brake made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
FIRST READING OF ORDINANCES
Mayor Pro Tem MacAfee presented the following ordinance for first reading.
Ordinance No. 7726. An ordinance amending Section 4(B) of Chapter 4 of Title 4, of the City Code of Alton, Illinois by amending the number of liquor licenses authorized in the City of Alton. Mrs. MacAfee made a motion, seconded by Mr. Boulds, that said ordinance be Laid Over. The Chair so ordered.
Mayor Pro Tem MacAfee presented the following ordinance for first reading.
Ordinance No. 7727. An Ordinance amending Chapter 10 of Title 11 of the City Code pertaining to permitted signs. Mrs. MacAfee made a motion, seconded by Mr. Boulds, that said ordinance be Laid Over. The Chair so ordered.
REPORTS AND/OR RESOLUTIONS OF SPECIAL COMMITTEES
The Clerk presented the following Civil Service Commission, re: Minutes of October 2, 2019; Appearance Review Commission, re: Minutes of August 28, 2019; Alton Historic Commission, re: Minutes of October 1, 2019. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said minutes be placed on file. The Chair so ordered.
APPROVAL OF ACTIONS TAKEN UNDER SUSPENSION OF RULES AT PRIOR MEETING
The Clerk presented the following four (4) ordinances and four (4) resolutions.
1. Ordinance No. 7722. An Ordinance establishing a lease of certain property unto Bluff City Minerals, LLC upon terms and conditions of said lease as herein contained.
2. Ordinance No. 7724. An Ordinance granting a special use permit to allow a electronic message sign at 3400 Fosterburg Road Alton, Illinois.
3. Resolution, re: That the City Treasurer is hereby authorized and directed to make payment from the Lucy Haskell Playhouse Committee Fund to: George Alarm Company in the amount of $479.40 pursuant to the minutes and invoices attached hereto.
4. Resolution, re: That the best bid of Roberts Ford for three Ford Escape Fleet Vehicles with Group 100A package in the amount of $20,169.81 for each vehicle be awarded for Bid #2019 – 28 for the Building & Zoning Department.
5. Resolution, re: The City Council of the City of Alton finds and determines that it is in the best interest of the City to add a limit on the maximum number of late night licenses issued in the City of Alton and that the attached ordinance be considered.
6. Ordinance No. 7723. An Ordinance amending Section 10 A(1) (B) of Chapter 4 of Title 4, of the City Code of Alton, Illinois by limiting the maximum number of Liquor Licenses authorized in the City of Alton.
7. Resolution, re: The police department of the City of Alton has recommended amendments to the disorderly conduct ordinance of the City of Alton and that the attached ordinance be considered.
8. Ordinance No. 7725. An Ordinance amending Section 9 of Chapter 2 of Title 7, of the City Code of Alton, Illinois pertaining to disorderly conduct. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said ordinances and resolutions be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
COMMENTS OR RESOLUTIONS FROM THE COUNCIL Mr. Campbell presented the following four (4) resolutions:
1. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Comptroller’s Office be authorized to advertise for bids pertaining to the City of Alton’s 2020 MFT Maintenance Program.
2. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Maintenance Engineering Agreement between JMH Consulting Services, LLC and the City of Alton for engineering services pertaining to the City of Alton’s 2020 MFT Maintenance Program, a copy of which is attached hereto, be and is hereby approved and that the Mayor is hereby authorized to execute said agreement.
3. BE IT RESOLVED, by the Council of the City of Alton Illinois that there is hereby appropriated the sum of Nine Hundred Seventy-Eight Thousand, One Hundred Thirty-Three and 53/100 Dollars ($978,133.53) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/20 to 12/31/20.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that City of Alton shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.
4. RESOLUTION TO COMMENCE WITH DEMOLITION PROCEEDINGS CONCERNING 2000 Sycamore St.
WHEREAS, it is necessary to effect the demolition of certain structures deemed unsafe under 65 ILCS 5/11-31-1, the owners of which have neglected or refuses to perform required demolition.
NOW, THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that its officials and agents are hereby authorized to pursue appropriate legal action against such properties in the Circuit Court as listed below: 2000 Sycamore St. Mr. Campbell made a motion, seconded by Mr. Velloff, that said resolutions be referred to the Committee of the Whole. The Chair so ordered.
Mrs. MacAfee presented the following resolution:
WHEREAS, the Public Works Department of the City of Alton, Illinois, desires to purchase three (3) 3⁄4 ton pickup trucks at approximately $30,000 each; and
WHEREAS, the Public Works Department of the City of Alton, Illinois, desires to purchase one (1) one-ton dump truck with stainless dump bed at approximately $65,000; and
WHEREAS, the Public Works Department of the City of Alton, Illinois, desires to purchase one (1) 3⁄4 ton dump truck with utility body at approximately $43,000; and
WHEREAS, the Public Works Department of the City of Alton is looking to trade in Unit 5-023 being a surplus utility pickup and Unit 5-059 a surplus pickup toward the purchase of the new vehicles; and
WHEREAS, the Public Works Department of the City of Alton is looking to salvage certain surplus vehicles being, Unit 2-744, a one-ton dump truck; Units 5-019, 5-033 and Unit 5- 127, all pickup trucks classified as “out of service” and use the proceeds from the salvage toward the purchase of the new vehicles.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, the Public Works Director is authorized to obtain bids through the state bid pricing for the purchase of three (3) 3⁄4 ton pickup trucks; one (1) one-ton dump truck with stainless dump bed; and one (1) 3⁄4 ton dump truck with utility body and to seek estimates of the money that could be realized from the trade in or sale of the surplus vehicles described above. Mrs. MacAfee made a motion, seconded by Mr. Boulds, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Ms. Smith presented the following resolution:
WHEREAS, the Building Maintenance Supervisor of the Alton Police Department has negotiated an agreement with Allrise Elevator Company Inc. for the service and maintenance of elevators at the Alton Police Department; and
WHEREAS, the elevators at the Alton Police Department are not under any maintenance agreement and are not being services.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Mayor and appropriate city officials are authorized and directed to enter into the attached agreement with Allrise Elevator Company Inc. for a period of one-year at the cost of $6,000.00 annually. Ms. Smith made a motion, seconded by Mr. Brake, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mr. Brake presented the following petition, re: Bradley Stephen Kreider and Patricia Marie Kreider request a Special Use Permit at 1719 Washington Ave., for a lawncare and landscaping shop and warehouse. Mr. Brake made a motion, seconded by Mrs. Elliott, that said petition be referred to Plan Commission. The Chair so ordered.
Mrs. Elliott presented the following resolution:
RESOLUTION TO COMMENCE WITH DEMOLITION PROCEEDINGS CONCERNING 2707 Viewland St.
WHEREAS, it is necessary to effect the demolition of certain structures deemed unsafe under 65 ILCS 5/11-31-1, the owners of which have neglected or refuses to perform required demolition.
NOW, THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that its officials and agents are hereby authorized to pursue appropriate legal action against such properties in the Circuit Court as listed below: 2707 Viewland St. Mrs. Elliott made a motion, seconded by Mr. Boulds, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mr. Boulds presented the following two (2) resolutions:
1. WHEREAS, the City of Alton has received a Sustainability Grant from Madison County for grading improvements around the shoreline of the fishing lake at Moore Park and adjacent areas, and
WHEREAS, the Public Works Department needs to rent a Caterpillar 963 Crawler Loader or equivalent with an operator to accomplish the proposed project,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Comptroller’s Office be authorized to advertise for bids on behalf of the Public Works Department for the rental of said equipment on an hourly basis, said hourly rate to include fuel and operator costs.
2. WHEREAS, the City of Alton has secured Federal CMAQ funding for improvements at the intersection of Illinois Route 140/111 and the entrance to Gordon Moore Park, identified as Alton MFT Section 16-00239-00-PV; and,
Whereas, construction engineering services required for the project are eligible for Federal funding as long as the City of Alton implements Federal QBS (Quality Based Selection) procedures during the construction engineering firm selection process;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department be and is hereby authorized to solicit proposals using Federal QBS procedures for construction engineering services required for the improvement project at the intersection of Illinois Route 140/111 and the entrance to Gordon Moore Park, identified as Alton MFT Section 16-00239-00-PV. Mr. Boulds made a motion, seconded by Mrs. Elliott, that the Rules of the Council be Suspended in order to act on said resolutions. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds, Mayor Walker – 8
NAYS: None – 0
Mr. Boulds made a motion, seconded by Mrs. Elliott, that the above and foregoing resolutions be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
There being no further business to come before the Council at this time, Mr. Boulds made a motion, seconded by Mrs. Elliott, that said meeting adjourn. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
https://www.cityofaltonil.com/minutes/5/2019-10-23%20Minutes.pdf
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