Village of Godfrey Finance Committee met Feb. 3.
Here is the minutes provided by the committee:
Chairman Stewart called the Finance Committee Meeting of February 3, 2020 to order at 6:19 p.m.
Roll Call
Present Roll Call: Schrumpf, Woulfe-Beile, McAtee, Allen and Chairman Stewart
Absent: Weber
Department Heads Present:
Michael J. McCormick, Mayor
Laura Dixon, Building and Zoning Administrator
Todd Strubhart, Parks and Recreation Administrator
Rich Beran, Village Engineer
Jim Lewis, Director of Maintenance
Tom Long, Village Attorney
Chairman Stewart asked for approval of the January 6, 2020 Finance Committee minutes. Approval was given with no objections from the Committee.
PUBLIC COMMENTS:
PUBLIC REQUEST:
PUBLIC WORKS DEPARTMENT:
CONSIDERATION AND APPROVAL TO SPRAY OUT THE RETENTION POND PIPE BEHIND DEER CREEK CT
No action was taken.
PARKS AND RECREATION DEPARTMENT:
CONSIDERATION AND APPROVAL TO PAY CARBON SOLUTIONS OF CHICAGO IL FOR THE SREC APPLICATION IN THE AMOUNT OF $300.00, AND TO GIVE AUTHORIZATION TO MAKE PAYMENT AS A MARCH PRE-PAY
Trustee Schrumpf moved for the approval to pay Carbon Solutions of Chicago IL for the SREC application in the amount of $300.00, and to give authorization to make payment as a March pre-pay, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A NEW FIELD STRIPER FROM PIONEER ATHLETICS & MANUFACTURING OF CLEVELAND, OH AT A COST OF $3,899.65
Trustee Schrumpf moved for the approval of the purchase of a new field Striper from Pioneer Athletics & Manufacturing of Cleveland, OH at a cost of $3,899.65, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
BUILDING AND ZONING DEPARTMENT:
VILLAGE ENGINEER:
CONSIDERATION AND APPROVAL TO ACCEPT THE PROPOSAL FOR 2 SOLAR POWERED STREET LIGHTS FROM SOLARONE OF NEEDHAM, MASSACHUSETS AT A COST OF $9,231
No action was taken.
CONSIDERATION AND APPROVAL TO ADVERTISE AND REQUEST BIDS FOR STORYLAND CONCRETE PAVEMENT REPLACEMENT PROJECT.
Trustee Schrumpf moved for the approval to advertise and request bids for Storyland Concrete Pavement Replacement Project, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL TO APPRAISE THE PROPERTY TO BE DEDICATED FOR THE F.E. WIDMAN BIKE TRAIL BY LOCHMUELLER GROUP AT AN AMOUNT NOT TO EXCEED $7,600.00.
Trustee Schrumpf moved for the approval to appraise the property to be dedicated for the F.E. Widman Bike Trail by Lochmueller Group at an amount not to exceed $7,600.00, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried
CONSIDERATION AND APPROVAL FOR INVOICES FROM GREAT AMERICAN FINANCIAL SERVICES OF DALLAS TX FOR THE COPIER LEASE BE PAID AS A MONTHLY PRE-PAY
Trustee Schrumpf moved for the approval for invoices from Great American
Financial Services of Dallas TX for the copier lease be paid as a monthly prepay, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent1. Motion carried
CONSIDERATION AND APPROVAL OF COST SHARE FOR ILLINOIS ROUTE 3 ROUNDABOUTS
Trustee Schrumpf moved for the approval of the Letter of Intent for the Village of Godfrey cost participation for the sidewalks and decorative roundabout center island treatments for the IL3 Dual Roundabout Project at a estimated cost of $66,000 and to give authorization to the Mayor to sign the proposed Letter of Intent, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0,
Absent-1. Motion carried
ECONOMIC DEVELOPMENT DEPARTMENT:
CONSIDERATION AND APPROVAL TO REIMBURSE BARRY MACIAS INSURANCE AGENCY IN THE AMOUNT OF $10,148.00 FOR THE CONSTRUCTION OF A NEW SIGN PER FAÇADE IMPROVEMENT PROJECT THAT WAS APPROVED IN OCTOBER 2019 AS A FEBRUARY PRE-PAY
Trustee Schrumpf moved for the approval to reimburse Barry Macias Insurance Agency in the amount of $10,148.00 for the construction of a new sign per Façade Improvement Project that was approved in October 2019 as a February pre-pay, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF FACADE IMPROVEMENT GRANT FOR BRAD HAUG OF BLACKS SPORTING GOODS FOR A TOTAL AMOUNT OF $13,582 AND TO GIVE AUTHORIZATION TO THE VILLAGE TREASURER TO MAKE PAYMENT WHEN THE WORK IS COMPLETED AND INVOICE IS RECEIVED
Trustee Schrumpf moved for the approval of Facade Improvement Grant for Brad Haug of Blacks Sporting Goods for a total amount of $4,645 and to give authorization to the Village Treasurer to make payment when the work is completed and invoice is received, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL FOR RENEWAL OF MEMBERSHIP IN THE ST. LOUIS REGIONAL CHAMBER IN THE AMOUNT OF $670.00 AND GIVE AUTHORIZATION TO THE VILLAGE TREASURER TO MAKE PAYMENT AS A MARCH PRE-PAY
Trustee Schrumpf moved for the approval for renewal of membership in the St. Louis Regional Chamber in the amount of $670.00 and give authorization to the Village Treasurer to make payment as a March pre-pay, seconded by Trustee McAtee Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL FOR JIM MAGER, DIRECTOR OF ECONOMIC DEVELOPMENT, TO ATTEND AND REPRESENT THE VILLAGE OF GODFREY AT THE "RECON" CONFERENCE IN LAS VEGAS NV MAY 17-19, AND TO POTENTIALLY PARTNER WITH THE CITY OF ALTON TO DEVELOP OF BUDGET FOR THE EVENT
Trustee Schrumpf moved for the approval for Jim Mager, Director of Economic Development, to attend and represent the Village of Godfrey at the "REcon" conference in Las Vegas NV May 17-19, and to potentially partner with the City of Alton to develop of budget for the event, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
VILLAGE CONSIDERATIONS:
CONSIDERATION AND APPROVAL OF THE REGISTRATION FEE OF $50.00 FOR VIRGINIA WOULFE-BEILE TO ATTEND THE IML MUNICIPAL REGULATION OF ADULT USE CANNABIS SEMINAR IN OFALLON IL ON MAY 21, 2020 AND TO GIVE AUTHORIZATION TO THE VILLAGE TREASURER TO MAKE PAYMENT AS A MARCH PRE-PAY
Trustee Weber moved for the approval of the registration fee of $50.00 for Virginia Woulfe-Beile to attend the IML Municipal Regulation of Adult Use Cannabis Seminar in O’Fallon IL on May 21, 2020 and to give authorization to the Village Treasurer to make payment as a March Pre-pay, seconded by Trustee Schrumpf. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried
CONSIDERATION AND APPROVAL OF THE ALTON COMMUNITY SERVICE LEAGUE RAFFLE LICENSE WAIVER OF BOND AND FEE.
Trustee Schrumpf moved for the approval of the Alton Community Service League Raffle License waiver of bond and fee, seconded by Trustee McAtee. Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried
CONSIDERATION AND APPROVAL OF THE ALTON WOOD RIVER ZONTA RAFFLE LICENSE WAIVER OF BOND AND FEE
Trustee Schrumpf moved for the approval of the Alton Wood River Zonta Raffle License waiver of bond and fee, seconded by Trustee McAtee.
Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried
CONSIDERATION AND APPROVAL OF CODIFICATION BILLING FOR
SUPPLEMENT 33, MUNICODE OF TALLAHASSE, FLORIDA
Trustee Schrumpf moved for the approval of Codification Billing for Supplement 33, Municode of Tallahasse, Florida, seconded by Trustee McAtee.
Poll of Committee: Ayes-4, Nays-0, Absent-1. Motion carried
ACCOUNTS PAYABLE – FEBRUARY 2020
Chairman Stewart presented the February 2020 Accounts Payable: General Fund $401,820.80 and the Motor Fuel Tax Fund $32,044.58; and the Street Department $71,863.08. Trustee Schrumpf moved for the Approval of the February 2020 Accounts Payable: General Fund $401,820.80 and the Motor Fuel Tax Fund $32,044.58; and the Street Department $71,863.08, seconded by Trustee McAtee. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
PAYROLL –JANUARY 2020
Chairman Stewart presented the Payroll Account for the period of 12/01/2019 to 1/22/2020 for the Village for a total payroll of $ 104,765.44, mileage of $266.80 and payroll taxes of $17,328.66.
Trustee Schrumpf moved for the approval of the Payroll Account for the period of 12/01/2019 to 1/22/2020 for the Village for a total payroll of $104,765.44, mileage of $ 266.80 and payroll taxes of $17328.66, seconded by Trustee McAtee. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried. Trustee Schrumpf moved to adjourn the meeting at 6:42 p.m., seconded by Trustee Woulfe-Beile. Poll of Board: Ayes-4, Nays-0, Absent-1. Motion carried.
https://godfreyil.org/boards-and-committees/finance-committee/#145-minutes-1575983335
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