City of Collinsville City Council met May 12.
Here is the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
City Manager Bair gave a brief general announcement regarding the Council meeting. He advised consideration was given regarding the structure of the meeting and it was determined that an in person meeting was deemed to be safe and most effective manner to conduct the Council meeting. He indicated by utilizing the large room at the Gateway Convention Center to host the meeting allowed for social distancing. Prior to entering the building, temperatures were taken by all in attendance. He further advised that social distancing is required and masks are recommended for those who wish to wear them during the meeting.
Present: 4 - Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller
Absent: 1 - Councilman David Jerome
C. INVOCATION
Delivered by Pastor Corey Johnston of Heights Community Church.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Proclamation - CHS Senior Recognition Day
F. BUSINESS PRIOR TO PUBLIC INPUT
G. COUNCIL DISCUSSION
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller thanked staff for their efforts during this time. He also thanked all those working in emergency services.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
Councilman Green spoke in favor for the opportunity to meet in order to conduct City business. She too thanked all those for their services during the pandemic. Councilman Hausmann agreed with Mayor Miller's sentiments and thanked City Manager Bair for his leadership during this situation.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
City Manager Bair spoke of the City's response during COVID 19. He advised facilities are still closed to the public but services have not been affected. He mentioned a surge in building permits due to those completing home improvement projects. He advised the proposed reopen to the public date as being June 1 but additional consideration to follow as the date approaches. Council will vote to approve an extension to the State of Emergency ordinances. He spoke of the Mayor's Executive
Order allowing for packaged liquor sales to accompany carry out food orders in conjunction with the Illinois Liquor Control Commission's order. He spoke of staffing efforts to include employees working in shifts and remotely. He advised no furloughs have been issues at this time.
He advised the City is moving forward with the Public Works facility on Juda street as well as the biosolids improvement project.
City Manager Bair advised the Memorial Day fireworks event has been rescheduled for Labor Day.
He advised the Horseradish Fest committee has cancelled this years event and indicated other annual events may follow suit.
He mentioned Madison County's proposed resolution to reopen and advised the City will deliberate as a decision has not been made yet.
Parks and Recreation Director Kimberly Caughran advised all in person programs have been cancelled but they are engaging the public through social media events - Driveway Dance Party, Bake Off competition, Pandemic Hair, Porch Picture event, and 50 miles in 50 days challenge. Currently, Park amenities are closed but they hope to open them in stages in the near future. She spoke of the remodeling efforts underway at the Activity Center and Aqua Park and Mayor Miller encouraged the Council to stop by to see the progress being made.
City Manager Bair advised the mill and overlay project has been delayed for this year due to the pandemic issue.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
2. Motion to Approve Payroll for the Period Ending April 17, 2020, in the Amount of $2,018,500.02
3. Motion to Approve Minutes of the March 23, 2020 Council Meeting
4. Resolution Reappointing a Member to the Police Pension Board (Steve Evans)
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Green, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
M. NEW BUSINESS
1. Ordinance Authorizing a License Agreement with Parta Networks, LLC for the Installation of Fiber Optic Cables in the Right of Ways
Public Works Director Dennis Kress advised this licensing agreement will allow for the installation of fiber optic cables within the City's right of way to be utilized by Unit 10 School District network. Once the designated networking is in place, Unit 10 will be able to eliminate third party communications provider; thereby, saving the school district and tax payers approximately $50,000 per year in operational expenses. Unit 10 received a funding award to cover the cost of network construction. Staff recommends approval.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
2. Ordinance to Award Bid and Authorize Agreement with Control Line Inc. (2020 Street Striping Program)
Overview by Director Kress, who advised bids were received for the striping of streets that were resurfaced in 2019. Lowest bid received was from Control Line in the amount of $51,378.50. Project will be funded by TIF 1 and CIP.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
3. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and L&N Partners Relative to the City's Use of the Parking Lot at Gateway Fun Park
City Manager Bair advised this ordinance is similar to the previously approved ordinance which expired. This ordinance allows for the City to lease the parking lot at Gateway Fun Park from L&N Partners in the amount of $8,000 through August and to be utilized by HCI.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
4. Ordinance Authorizing the Extension of a Lease Agreement Between the City of Collinsville and Health Central Illinois, LLC Relative to the Use of the Parking Lot at Gateway Fun Park
City Manager Bair advised this lease is also similar to previously approved expired agreement. This ordinance would allow the City to lease the parking lot at Gateway Fun Park to HCI in the amount of $9,600 through August.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
5. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and Keller Farms Relative to the Farming of Real Estate (510 and 520 S. Bluff Rd.)
Overview by City Manager Bair, who advised this ordinance would allow the City to enter into an agreement with Keller Farms to use 510 and 520 S. Bluff Rd. property for agriculture purposes. The term of the agreement is from April 2020 through March 2021. The City purposed the property in 2019 as part of the Sports Complex improvement project; however, the City has no plans to develop the property in 2020.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
6. Ordinance Extending the Declaration of Local Public Health Emergencies Resulting From and In Relation To Coronavirus 2019
City Manager Bair explained this ordinance extends the declaration of local public health emergency resulting from COVID 19 through May 29, in conjunction with the Governor's Executive Order. The original ordinance was previously approved by Council on March 23, 2020. The declaration outlines parameters of response by the City to ensure operations are not disrupted.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
7. Ordinance Extending the Authorization for the City Manager to Act During the State of Emergency and Local Disaster
City Manager Bair advised this ordinance extends the City Manager's authority to act during time of emergency through May 29, 2020. The original ordinance was approved by Council on March 23.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceed into closed sessions in accordance with 5 ILCS 120/2(c):
11. Pending or Threatened or Imminent Litigation
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:13pm. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
https://docs.google.com/viewerng/viewer?url=https://collinsville.legistar1.com/collinsville/meetings/2020/5/1326_M_City_Council_20-05-12_Minutes.pdf
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