City of Alton Amphitheater Commission met March 9.
Here is the minutes provided by the commission:
Commissioners Present: Michelle Brooks, Dan Herkert, Jay Hollinger, Robert Stephan
Commissioners Absent: Karen Baker-Brncic
Ex-officio: Kirby Ontis
Guests: Dallas Martz
Chairman Stephan called the meeting to order at 4:30.
Motion to approve the January 26, 2021 minutes made by Dan Herkert, seconded by Jay Hollinger. Motion carried.
There was no Treasurer’s Report due to a server issue.
Discussion was held regarding outstanding ASCAP and BMI invoices. These services have been suspended for now. For future reference: this service is for the entire City of Alton, not just the Amphitheater Commission – so fees should be shared with other Departments.
Discussion was held regarding invoices for Sarah Beth Hoefert’s services and expenses for Robert Stephan’s injury. These expenses were previously approved, but not submitted due to budget issues. Robert Stephan will now submit these invoices to Kirby Ontis for payment.
Dallas Martz, representing the Alton River Dragons, spoke about the first season for the Summer Collegiate Team. Discussion was held regarding a partnership between the team and the Amphitheater. More discussion will take place at the next meeting.
EVENT REQUESTS
RV & Boat Show – tentatively June 18, 2021 (that date may open up)
Weddings June 12, 2021 & September 4, 2021 – 2nd hold – need details for the next meeting
Church Services – April 4, 2021 & May 28, 2021 – 1st hold – will need more details
SSP Feed the Need – requested September 18, 2021 – that date is not available – will offer September 25, 2021
Dance Recital – May 23, 2021 – need details/contract – discussed $250.00 + hard costs – will confirm with details – 1st hold
Dave Thomason – also requested September 18, 2021 – date is not available and we have not received details/communication from him (not on agenda – not approved)
Motion on the above listed decisions made by Dan Herkert, seconded by Jay Hollinger. Motion carried.
SEASON
Discussion held regarding the upcoming Season and COVID restrictions. Adjustments will have to be made. Will discuss further at next meeting.
WORKING DRAFT BUDGET
Motion to approve the draft budget made by Michelle Brooks, seconded by Jay Hollinger. Motion carried. Will approve final budget when it is available.
With no further business on the table, motion to adjourn made by Michelle Brooks, seconded by Jay Hollinger at 5:10 P.M. Motion carried.
https://docs.google.com/document/d/1Wka_oMC-_CipqL7ft5mxNtW7OAMlNelER
Alerts Sign-up