Village of New Lenox Village Board met Nov. 8.
Here are the minutes provided by the board:
CALL TO ORDER
The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:00p.m. by Mayor Baldermann in the Council Chambers of the New Lenox Village Hall.
PLEDGE OF ALLEGIANCE
ROLL CALL
Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:
Trustees Kenny, Madsen, Smith, Finnegan, Butterfield, Scalise and Mayor Baldermann
QUORUM
There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.
OTHER OFFICIALS IN ATTENDANCE
Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Assistant Village Administrator/Community Development Director Robin Ellis, Finance Director Kim Auchstetter, and Attorney Mike Sanchi.
PRESENTATION- Audit Report- BKD CPA’s & Advisors Scott Termine, of BKD, gave a brief report on the Village’s audit. He said he expects the Village will receive the GFOA Certificate of Achievement for excellence which will be the 37 consecutive year.
Mr. Termine went over the four main deliverables as part of the audit –
• Audited financial statements
• Required communication of audit results
• Single audit report – has to with federal grant awards
• State of Illinois Grant Accountability and Transparency Act report
One of the highlights is the Village general fund is approximately $16.9 million dollars. The unassigned amount is about 85% of the annual expenditures of the funds which we have exceeded our goal of 3-months or 25%. The GFOA provides the best practice that this amount not go below 2-months, so the Village is well beyond that.
Mr. Termine briefly discussed the single audit report saying this report is being issued because the Village exceeded $750,000 in federal awards for the year. For fiscal year 2021 the Village had about $1.1 million dollars of Corona Virus relief funds.
Mayor Baldermann thanked Mr. Termine for their report.
ANNOUNCEMENT – Tax Levy
Ms. Auchstetter announced the 2021 in the amount of $3,186,382 which is 3.2% higher or $98,795 more than the 2020 tax extension. New growth is estimated to be about $19 million and the CPI is 1.4%. All of the levy that is being requested is used for mandated pensions. The tax levy ordinances along with the abatement ordinance will be before the Village Board on December 13, 2021. We do abate 100% of our General Obligation debt every year.
No comments or questions at this time.
CONSENT AGENDA
Motion to Approve 4 items on the CONSENT AGENDA #21-30 was made by Trustee Finnegan and seconded by Trustee Scalise.
A - Ordinance #2953 Granting a Cable Television Franchise to Comcast – 2nd Read
B - Approval of a Request for Use of Council Chambers for 2022 – New Lenox Community Park District
C - Resolution #21-22Writing Off Certain Utility Accounts and Outstanding Invoices Deemed Uncollectible in the Village of New Lenox
D - Raffle License for 2022 (amended to say 2021) – Team Colin Upon roll call, the vote was:
AYES: 7 Trustees Kenny, Smith, Madsen, Finnegan, Butterfield, Scalise and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
The motion carried.
ORDER OF BUSINESS
Consideration of an Ordinance Creating a Class B1 Liquor License – Lenny’s Gas N Wash Route 30 – 1st Read
Mayor Baldermann commented that there a no issues so this will come back for second read.
Consideration for Approval of a Request for an Extension of a Special Use and Variances – The Creamery/918 Timber Place
The petitioner is requesting a 180-day extension.
No questions or comments at this time.
Motion to approve the extension was made by Trustee Smith and seconded by Trustee Finnegan.
Upon roll call, the vote was:
AYES: 7 Trustees Kenny, Smith, Madsen, Finnegan, Butterfield, Scalise and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration for Approval of a Preliminary and Final Plat – Thornton’s Gain Subdivision
Ms. Ellis reported this will be a 2-lot subdivision located on the corner of Route 30 and Veteran’s Parkway. The Plan Commission and Staff are recommending approval.
Motion to approve the preliminary and final plat was made by Trustee Butterfield and seconded by Trustee Finnegan
Upon roll call, the vote was:
AYES: 7 Trustees Kenny, Smith, Madsen, Finnegan, Butterfield, Scalise and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration of an Ordinance #2954 Amending a Special Use for a Final P.U.D. Plat – Calistoga Unit 1 – 1st Read
Ms. Ellis reported when Calistoga was approved in 2006 the Village required sump pumps to discharge into the front yard. Because the developer was proposing to discharge them to the rear year there was a condition put on the P.U.D. that said there can be no fences in the rear yard easements. Since ComEd is mandating that other utilities be placed in the front yard we amended our subdivision code to allow the sump pumps in the back yards. This will amend the P.U.D. for all 31-lots affected.
There was nothing to add.
Motion to waive the second read was made by Trustee Smith and seconded by Trustee Finnegan. Upon voice vote, the motion carried.
Motion to approve the ordinance was made by Trustee Smith and seconded by Trustee Madsen.
Upon roll call, the vote was:
AYES: 7 Trustees Kenny, Smith, Madsen, Finnegan, Butterfield, Scalise and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration of an Ordinance Amending Chapter 78 of the Municipal Code – Fair Market Value and Other Fees– 1st
Ms. Ellis reported our current subdivision code sets the fair market value for an improved acre land at $80,000 but then provided for a 30% reduction of that fair market value as well as the other fees that are not based on fair market value. That 30% reduction is set to expire on December 31, 2021. The proposal is to maintain the 30% reduction for an additional year.
This will come back for second read.
Consideration for Approval of a Purchase – Water Meters & Water Meter Transmitting Units
Motion to approve the purchase was made by Trustee Smith and seconded by Trustee Madsen.
Upon roll call, the vote was:
AYES: 7 Trustees Kenny, Smith, Madsen, Finnegan, Butterfield, Scalise and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
The motion carried.
REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR
Mayor Baldermann announced the New Lenox Rebels Baseball League is requesting a waiver of a permit for the remodel of a bathroom at Tyler/Bentley Athletic Field.
VILLAGE ATTORNEY
No report.
VILLAGE ADMINISTRATOR
Mr. Carroll announced there will not be a Council of the Whole meeting in November.
PAYROLL & DISBURSEMENTS
Trustee Butterfield made the motion to approve our bi-monthly disbursements in the amount of $1,230,144.60. In addition to these disbursements, approval is needed for payroll amount of $399,636.84 paid on November 5, 2021.
Motion was seconded by Trustee Madsen.
Upon roll call, the vote was:
AYES: 7 Trustees Kenny, Smith, Madsen, Finnegan, Butterfield, Scalise and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
The motion carried.
QUESTIONS AND/OR COMMENTS FROM THE FLOOR Bill Walter asked when the Gas N Wash on Schoolhouse and Laraway Road would begin construction.
A representative of the gas station stated they are waiting to close of the property. Mr. Walter asked about the proposed Casey’s Gas Station.
Ms. Ellis said the permit is ready and Staff is waiting on their contractors.
Mr. Walter asked about the railroad crossings at Schoolhouse Road and Nelson Road.
Trustee Butterfield said they were done not that long ago.
Mr. Walter asked if the Thornton Gain is another gas station.
Mayor Baldermann stated we have to wait until the developer brings the proposal.
Mr. Walter asked about the I-80 and Route 30 intersection.
The project is ongoing.
TRUSTEE COMMENTS
Trustee Smith
Trustee Smith had no comments.
Trustee Butterfield
Trustee Butterfield had no comments.
Trustee Madsen
Trustee Madsen wished all of the Veterans a Happy Veteran’s Day.
Mayor Baldermann announced there will be a Veteran’s Day event in the Commons and “Portrait of a Soldier” is in the rotunda of the Village Hall. He also mentioned the “Moving Wall” at the American Legion.
Trustee Kenny
Trustee Kenny had no comments.
Trustee Scalise
Trustee Scalise had no comments.
Trustee Finnegan
Trustee Finnegan had no comments.
EXECUTIVE SESSION
No Executive Session.
ADJOURNMENT
Motion to adjourn the meeting made by Trustee Smith and seconded by Trustee Finnegan. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees adjourned at 7:29pm.
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