Metro East Sun

City of Troy City Council met Jan. 3.

Here are the minutes provided by the council:

A. Call to Order and Pledge of Allegiance

Mayor David Nonn called the meeting to order at 7:30pm and led the aldermen and meeting attendees in the Pledge of Allegiance.

B. Roll Call in Alphabetical Order

Present: Mayor David Nonn; Aldermen Dan Dawson, Tim Flint, Nathan Henderson, Debbie Knoll, Tony Manley. Absent: Sam Italiano, Troy Turner. Other Officials Present: City Treasurer Kelly Huelsmann, City Clerk Kim Thomas, City Administrator Jay Keeven, Chief of Police Brent Shownes, Public Works Director Rob Hancock, Building and Zoning Administrative Coordinator Linda Taake, City Engineer Tom Cissell.

C. Reading and Approval of Minutes

1. Approval of the December 20, 2021, City Council Minutes

Moved by Henderson. Second by Dawson. Unanimously approved by voice vote of the aldermen present.

D. Communications – to be provided by the City Clerk - none

E. Citizen Participation - none

F. Mayor's Comments - none

G. City Administrator and City Attorney Comments

1. City Administrator's Comments

Mr. Keeven informed the council that the city closed on the property at 110 E. Market Street on Thursday, December 30th. The current tenant is still cleaning out his belongings and files. He will finish by the end of January. Then, the city can get an asbestos assessment and go out for bids on the razing of the building. 2. City Attorney’s Comments - none

H. Consent Agenda - NA

I. Administrative and Community Services Committee Report

1. Planning Commission Meeting, Thursday, January 13, 2022

Per Mrs. Taake, the planning commission plans to look at the city’s Home Occupation ordinance and compare our ordinance to other municipalities. This is determine if there are amendments we should consider in the future.. Building and Zoning Administrative Coordinator’s Report - none

J. Finance and Economic Development Committee Report - none

1. City Treasurer Report – none

K. Law Enforcement and Emergency Services Committee Report

1. Chief of Police Report - none

L. Public Works Committee Report

1. Results of the Public Works Committee Meeting – Monday, January 3, 2022

A Public Works Committee meeting was held tonight, before the City Council meeting. The committee received a presentation from Vicki Wade of TWM on the proposed plan for the wastewater treatment plant upgrade/expansion. The associated new rate structure was acceptable to committee members. Mr. Hancock spoke to the committee about the two companies being considered for the meter replacement program, giving the pros and cons of each system. The committee members reached a consensus on the preferred solution.

2. City Engineer’s Report

Mr. Cissell briefed the following projects:

MEPRD Community Grant for Trails – The survey received 98 responses. He will report the results of the survey at the next city council meeting.

Path Extension (on US-40 from S. Main Street to CA Henning Elementary School – He turned in the ACT grant today (resolution approved at last council meeting). We were the 8th community to turn in an application. Zenk Road Culvert/Creek and Bargraves Drainage Area – He is considering submitting an application for a Madison County Community Development Block Grant (CDBG) for low income areas. This area of the city qualifies. A resolution will be submitted at the next meeting for this $100K grant.

McDonald Drive Reconstruction – A pre-construction meeting is scheduled for Wednesday, January 5, 2022. He will report on the results of this meeting at the next city council meeting.

Rebuild Illinois Downtown CIP Grant (to rebuild sidewalks on Market Street, from Border Street to Hickory Street) – He will be turning in the grant application this week or next Monday.

3. Public Works Schedule and Report – attached

4. Public Works Director’s Report

Mr. Hancock reported that they had the tertiary filter sand replaced in most of the plant. Two of the backwash pumps need to be replaced. Cost is about $5,000 each. The pumps are not putting out the volume that they should, and they are beyond rebuild.

Demolition is progressing on the IL-162 water tank. Some piping in the ground and the foundation for the tank still need to be removed. Project is to be completed by March 31, 2022.

The spray aeration project is mostly complete. There was one change order, costing $4,600. A larger conduit needs to be installed for the control wire. This should be completed next week.

He will be bringing a truck purchase. Truck #61 is 15 years old and currently needs $3,600 in repairs (lifter replacement). $10,000 has been spent on repairs for this vehicle in the last five years. This truck is used for plowing snow. He has found a replacement vehicle. Price is $47K. This is municipal pricing, not state-bid price. If he orders a truck through state bid, it will be 6-12 months before it is delivered. He will be bringing this purchase request forward at the next council meeting. This purchase is not budgeted. Monies will come out of the water funds as a sole source resolution.

M. Reports of Special Committees (as needed) – none

N. Ordinances and Resolutions called by the City Clerk, with Citizen Participation 1. Resolution 2022-01 – IDOT Resolution for Maintenance Using Motor Fuels Tax (MFT) Funds Per Mr. Hancock, this is the city’s annual estimate to MFT for 2022 expenses for maintenance, materials, supplies, labor, and equipment for public works and street repairs. It needs to be passed by the council and sent to IDOT for approval.

Motion: To approve Resolution 2022-01 as presented.

Moved by Henderson. Second by Hellrung. Vote: Motion passed (Aye = 6; Nay = 0) Aye: Dawson, Flint, Henderson, Hellrung, Knoll, and Manley.

Absent: Italiano, Turner

O. Closed Session - NA

P. Adjournment

Adjournment of the Meeting

Moved by Henderson. Second by Hellrung. Unanimously approved by voice vote of the aldermen. Meeting adjourned at 7:46 pm.

http://www.troyil.us/AgendaCenter/ViewFile/Minutes/_01032022-504