City of Belleville Finance Committee met Sept. 12.
Here are the minutes provided by the committee:
In Attendance:
(A) Finance Committee Members
Bryan Whitaker, Alderman
Carmen Duco, Alderman
Scott Ferguson, Alderman
Raffi Ovian, Alderman
Shelly Schaefer, Alderman
Chris Rothweiler, Alderman
Phil Elmore, Alderman
Nora Sullivan, Alderman
(B) Guests
Michael Hagberg
(C) Staff
Jamie Maitret, Finance Director
Sarah Biermann, Treasurer
Jason Poole, Director of Public Works
Kathy Kaiser, Director of PR & Communications
Chairman Whitaker called the meeting to order at 7:00 pm. All committee members were present. Chairman Whitaker asked for an introduction of guests. Emergency evacuation procedures were announced.
Chairman Whitaker opened public participation. There was no public participation. Public participation was closed.
Chairman Whitaker asked for a motion to approve the minutes from the July 11, 2022 meeting.
Motion
Alderman Elmore made a motion to approve the minutes from July 11, 2022. Alderman Schaefer seconded. All attending members voted yes. The motion passed.
Bank Financing for Sanitation Truck
Jamie Maitret explained that she sought quotes from three local banks for financing of a new Sanitation truck that was approved in March 2022, and is likely to be delivered in the next few weeks. The lowest financing rate received was from Bank of Belleville at 3.16% for three years.
Motion
Alderman Ferguson made a motion to approve bank financing from Bank of Belleville at 3.16% interest for financing of new Sanitation Truck. Alderman Schaefer seconded. Roll call vote was taken. Alderman Duco, Ferguson, Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Purchase of New Caterpillar Backhoe
Jason Poole requested that we purchase this new backhoe utilizing the Sourcewell Cooperative Purchasing Alliance contract. There will be two old pieces of equipment traded in for a reduction in price of $55,000.
Motion
Alderman Rothweiler made a motion to waive formal bidding procedures and purchase one new Caterpillar 420-07XE backhoe with two buckets and a concrete hammer from John Fabick Tractor Company in the amount of $120,313.49, utilizing the Sourcewell Cooperative Purchasing Alliance (ID# 154095). This price reflects trade in value of $55,000 for 2005 Case SM backhoe (serial #N5C386756) and 2012 Case SN backhoe (serial #12337125). Alderman Ferguson seconded. Roll call vote was taken. Alderman Duco, Ferguson, Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Strategic Marketing Plan & Contracts
Kathy Kaiser submitted in the packets a Strategic Comprehensive Marketing Plan for October 2022 – April 2023, to include contracts with various television and radio stations. The total amount of the contracts is $84,825, but because we will be going through ILLINOISouth, we will get a discount of $12,723.75. The net cost to the City will be $72,101.25.
Motion
Alderman Ovian made a motion to approve the Strategic Comprehensive Marketing Plan for October 2022-April 2023, to include contracts with KSDK Newschannel 5, KMOV News 4, FOX 2, KTRS, and AUDACY (KMOX/KEZK) for a total cost of $84,825 less ILLINOISouth discount of $12,723.75 (net cost of $72,101.25). Alderman Schaefer seconded. Roll call vote was taken. Alderman Duco, Ferguson, Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Contract Amendment with Watts Copy Systems, Inc.
Jamie Maitret explained that this contract amendment is needed to add a printer for the PR/Marketing office, at $25.50 per month. It will be coterminous with our original Watts contact.
Motion
Alderman Schaefer made a motion to approve contract amendment with Watts Copy Systems, Inc. to add printer for PR/Marketing office for $25.50 per month. Alderman Ferguson seconded. Roll call vote was taken. Alderman Duco, Ferguson, Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Aldermanic Salary Increases
Alderman Elmore sent an email requesting that this be brought to Finance Committee for discussion. The aldermen last received raises in 2012. At his request, Director Maitret prepared a sheet showing what 3.50% raises each year for 4 years would look like financially. Changes to salaries can’t occur for each position until after elected, so half of the positions would receive raises on 5/1/23, and the other half on 5/1/25. Discussion followed from several aldermen. Chairman Whitaker suggested that this vote could be delayed until next month, or it could be forwarded to the full City Council with no recommendation from the Finance Committee.
Motion
Alderman Elmore made a motion to approve aldermanic salary increases (pursuant to 65 ILCS 5/3.1-50-10) of 3.50% each fiscal year for four years, beginning 5/1/2023. Alderman Ovian seconded.
Discussion followed from several aldermen, especially voicing concern on the timing of the raises, or the affect on union negotiations. There was also discussion of what aldermen in other communities are paid. Chairman Whitaker stated that he reached out to IML to find out a comparison, but had not received a response. Chairman Whitaker suggested that this vote could be delayed until next month, or it could be forwarded to the full City Council with no recommendation from the Finance Committee.
Alderman Elmore asked to amend his motion to forward the consideration of aldermanic raises to City Council with no recommendation from the Finance Committee. Alderman Schaefer seconded. Roll call vote was taken. Alderman Duco, Ferguson, Ovian, Schaefer, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.
Revenue Sources
Motion to receive and file.
Motion
Alderman Schaefer made a motion to receive and file the revenue sources. Alderman Ferguson seconded. All attending members voted yes. The motion passed.
Motion to Adjourn
Alderman Ferguson made a motion to adjourn at 7:20 pm. Alderman Schaefer seconded. All attending members voted yes. The motion passed.
https://www.belleville.net/AgendaCenter/ViewFile/Minutes/_09122022-2845
Alerts Sign-up