Metro East Sun

City of Edwardsville Public Services Committee met March 28

Here are the minutes provided by the committee:

I. Public Comment: None.

II. Council Matters:

A. Approval of Minutes from the March 12, 2024 Public Services Committee meeting: Alderman Warren made a motion to approve with Alderman Morrison seconding the motion.

All Ayes. Committee forwarded to Council for information.

B. Approval of a Professional Service Agreement with Crawford, Murphy and Tilly, Inc for the Arbor Lake Lift Station Conversion Project Alderman Warren made a motion to approve with Alderman Morrison seconding the motion.

Staff explained that this item will develop plans for a new sanitary sewer from the Arbor Lake Pump Station to the sanitary sewer system along Governors Parkway. All Ayes. Committee forwarded to Council for consideration.

C. Approval to Award the 2024-2025 Motor Fuel Tax (MFT) Material Bid, Section #25-00000-00-GM, by group number to:

Group 1 – Asphalt Sales and Products, Inc. for Cold Mix Asphalt in the amount of $6,975.00

Group 2 – Christ Brothers Asphalt, Inc. for Hot Mix Asphalt in the total contract amount of $54,000.00

Group 3 – Beelman Logistics, LLC for Seal Coat Aggregate in the amount of $21,200.00

Group 4 – Illini Road Oil, Inc for Oil and Chip Applications Contract in the total contract amount of $130,013.50

Group 5 – Concrete Supply of IL for the Concrete Contract in the total contract amount of $119,300.00

Group 6 – Beelman Logistics, LLC for Coarse Aggregate in the total contract amount of $24,280.50

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion.

Staff explained that this is the annual MFT material bid. These materials provide for in-house repair and replacement of road patches and sidewalks. All Ayes. Committee forwarded to Council for consideration.

 D. Approval of Change Order #7 for the Mowing Contract to Element Turf & Outdoor Solutions (Formerly Cutting Edge) in the increased amount of $16,800.00

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion.

Staff explained that this is to add recently acquired properties to the contract. All Ayes.

Committee forwarded to Council for consideration.

E. Approval of an Ordinance amending Chapter 122 – Vegetation, of the Codified Ordinances of the City of Edwardsville

Item held in Committee. Staff requested Committee members review the draft and return to discuss this item at the next meeting.

F. Award of the University Drive Phase 2 Contract to Baxmeyer Construction, Inc. in the amount of $2,136,007.77

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion.

Staff explained that this is for University Drive Phase 2 from Devon Ct. to Esic Dr. and Esic Dr. to the MCT Nature Trail. All Ayes. Committee forwarded to Council for consideration.

G. Approval of an Amended Resolution for Improvements Under the Illinois Highway Code for the University Drive Phase 2, Section 21-00113-01-PV

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the use of REBUILD IL and Motor Fuel Tax to finance the cost of construction for this project. All Ayes. Committee forwarded to Council for consideration.

H. Discussion of 2024/2025 Draft Budget for Roadway Improvements Staff presented a packet with details on fund revenues and an expense summary for the upcoming fiscal year.

III. Old Business:

IV. New Business:

V. Information:

A. Next Public Services Committee meeting will be held at City Hall, 118 Hillsboro Ave. on Tuesday, April 9, 2024 at 4:30 p.m.

VI. Adjournment: Alderman Warren made a motion to adjourn. Alderman Patton seconded the motion.

All Ayes. Committee adjourned at 4:25 pm.

https://www.cityofedwardsville.com/AgendaCenter/ViewFile/Minutes/_03282024-3325