Metro East Sun

City of Edwardsville Public Services Committee met Aug. 1

Here are the minutes provided by the committee:

Present

Alderman Jennifer Warren Alderman SJ Morrison 

Kevin Head, City Administrator 

Eric Williams, Public Works Director 

David Sirko, Assistant City Engineer Mike Fillback, EPD 

James Whiteford, EFD 

Cathy Hensley, Communications 

Kevin Nesselhauf, Pfund Construction 

Jason Koch, Intelligencer 

Excused: Alderman Hal Patton 

I. Public Comment: 

II. Council Matters: 

A. Approval of Minutes from the July 9, 2024 Public Services Committee meeting: 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. All Ayes. Committee forwarded to Council for information. 

B. A Resolution Approving Amendments to Intergovernmental Agreement with the Fort 

Russell Fire Protection District for Fire Protection and Emergency Medical Services Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for fees from the Fort Russell Fire Protection District to help offset service cost increases. All Ayes. Committee forwarded to Council for consideration. 

C. Approval of a Professional Services Agreement with Crawford, Murphy & Tilly, Inc. for the Preliminary Engineering for Improvements to Florida Street in the amount of $135,780.00 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the preliminary design and bid document preparation for roadway and water main improvements on Florida Street from Banner Street to Fayette Street. All Ayes. Committee forwarded to Council for consideration. 

D. Approval of a Professional Services Agreement with Sheppard, Morgan & Schwaab, Inc. for the Preliminary Engineering for Improvements to Holyoake Road in the amount of $142,424.00 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the preliminary design and bid document preparation for drainage, roadway, and waterway improvements on Holyoake Road from Jefferson Road to Troy Road. All Ayes. Committee forwarded to Council for consideration. 

E. Approval to Award the 2024 Flushing Hydrant Material Bid to Schulte Supply, Inc. in the amount of $142,424.00 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for a contract that will provide a defined unit price for materials related to water service repairs and installations as well as supply materials required for the installation and replacement of flushing hydrants at various locations throughout the City. All Ayes. Committee forwarded to Council for consideration. 

F. Approval of Agreement for Use of a Project Labor Agreement between Southwestern 

Illinois Building and Construction Trades Council and the City of Edwardsville Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for an agreement that will continue the use of Project Labor Agreements on projects that have an estimated cost greater than $100,000.00. All Ayes. Committee forwarded to Council for consideration. 

G. Approval of Sole Source Resolution Authorizing a Contract with Pfund Construction, Inc. in the amount of $423,638.00 for Improvements to the 200 Block of North Main Street Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for proposed improvements that will include extension of fire services to serve the four (4) buildings, four (4) grease interceptors, all necessary Civil Engineer Drawings, Permit Applications, sidewalk removal and replacement, six (6) new trees, landscape, ornamental landscape fencing, and other items outlined in Proposal. All Ayes. Committee forwarded to Council for consideration.

III. Old Business: 

IV. New Business: 

A. Approval of Resolution Authorizing the Mayor to Sign Temporary Right of Entry Agreement for Center Grove Road Rehabilitation with Madison County Mass Transit District. 

Staff explained details of the agreement and will include this item on the Council Agenda. No action or recommendation at committee level.

V. Information: 

A. Next Public Services Committee meeting will be held at City Hall, 118 Hillsboro Ave. on Thursday, August 13, 2024 at 4:30 p.m. 

VII. Adjournment: Alderman Warren made a motion to adjourn. Alderman Morrison seconded the motion. 

All Ayes. Committee adjourned at 4:19 pm. 

https://www.cityofedwardsville.com/AgendaCenter/ViewFile/Minutes/_08012024-3449