Metro East Sun

The Edwardsville City Council gathered for a meeting at 7 p.m. Tuesday, May 17.

The Edwardsville City Council is responsible for handling all city matters. It consists of community members who are dedicated to assisting the community by cultivating and promoting effective, worthwhile activities and events for the city at large.

Here are the meeting minutes as provided by the City of Edwardsville City Council:

May 17, 2016

7 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Ave.

Call to Order

Pledge of Allegiance

Roll Call

Welcome

Citizens wishing to address Council

Consent Agenda

Approval of minutes of Council Meeting on May 02, 2016 (Sine Die) and May 03, 2016

Petitions and Communications

Activity and Financial Reports:

A. Reports of Elected and Appointed Officials:

a) City Clerk/Collector – Monthly Financial Report (electronic distribution)

b) City Clerk/Collector – Monthly Activity Report (to be distributed)

c) City Treasurer – Monthly Financial Report and Quarterly Report (to be distributed)

d) Police – Monthly Activity Report

e) Fire Chief – Monthly Activity Report (Fire and EMS Services)

f) Public Works Director – Building, Electrical and Plumbing Permits

B. Circuit Clerk’s Report

118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618.692.7500 Fax 618-692-7558 www.cityofedwardsville.com

Office of the City Clerk/Collector

Dennis W. McCracken

Legislative & Executive

a) Presentation by SIUE Interim Chancellor Steve Hansen

b) Hal Patton, Mayor declaration of partial ownership of commercial property located at 1002 N. Main St.

c) Class F Special Use Liquor License for Recess Brewing LLC for Route 66

Festival to be held on June 10, 2016, and June 11, 2016 at City Park

d) Class F Special Use Liquor License for Recess Brewing LLC for the Farmers Market Burgers and Brews to be held on July 09, 2016 at 200 St. Louis St.

Legal & Judicial

City Treasurer

City Clerk

Finance Committee

a) Group Health Insurance Fund Report $504,494.64

b) Claims - $1,362,882.09 (Regular) and $8,234.66 (Library) for a total of $1,371,116.75

c) Finance Committee will meet on Thursday, June 02, 2016 at 4:30 p.m. in the Governor Edwards Conference Room

Public Safety Committee

a) Minutes of the Joint Meeting Public Safety Committee Public Safety Facilities

Planning Committee Minutes form April 25, 2016

b) Information: New Lieutenant Assignments

c) Public Safety Committee next meeting date to be determined

Public Services Committee

a) Minutes of the Public Services Committee meeting on April 26, 2016

b) Approval to Award the 2016-2017 MFT Material Letting by Group Number to:

Group 1. Maclair Asphalt Sales, LLC for Cold Mix (EX Street) Asphalt in the amount of $3,510.

Group 2. Christ Brothers Asphalt Inc. for Hot Mix Asphalt in the amount of $48,950.00

Group 3. Beelman Logistics, LLC for Seal Coat Aggregate, ACBL Slag CA-13 in the amount of $11,360

Group 4. Mike A. Maedge Trucking & Excavating for application of the Oil and

Chip Contract in the total contract amount of $47,425.41:

a) CRS-2 Liquid Asphalt in amount of $29,000.91

b) Seal Coat Aggregate, ACBL Slag CA-13 (loaded, spread, rolled) in the amount of $18,424.50

Group 5. Concrete Supply of IL for the Concrete Contract in the total contract of $36,950

a) Class SI (Sidewalk) Ready-Mix Concrete in the amount of $19,750

b) Class PP (Pavement Patching) Red E Mix Concrete in the amount of $17,200

Group 6. Beelman Logistics, LLC for Coarse Aggregate in the total contract amount of $17,713.50

a) Course Aggregate CA-6 in the amount of $10,829.00

b) Course Aggregate CA-7 in the amount of $3,642.00

c) Course Aggregate CA-11 in the amount of $3,242.50

c) Public Services Committee will meet on Tuesday, May 31, 2016 at 5:00 p.m. in the Governor Edwards Conference Room

Administrative & Community Service Committee

a) Minutes of Administrative & Community Service Committee meeting on April 28, 2016

b) Second Reading of An Ordinance Amending Chapter 42 of the Codified Ordinances of the City of Edwardsville (Police and Fire Departments Alarm Systems) The ordinance removes outdated information regarding the monitoring of alarms and adds a discretionary fine for repeat non-valid alarms responded to by EPD and/or EFD

c) Second Reading of An Ordinance Amending Chapter 1248 of the Codified Ordinances of the City of Edwardsville (Scope of Regulations) – Swimming Pools – Revised language

d) A Resolution Approving a Variance to Allow a Fence within a Utility Easement at 3301 Garvey Lane

e) Change Order #8 Spray & Play Park (now known as Leon Corlew Park) – Installation of sod for targeted areas of the Spray & Play (Leon Corlew Park); and installation of irrigation to all landscape areas – Net increase $63,223.20

f) Resolution Approving an Intergovernmental Agreement with the Village of Glen Carbon for Cost Sharing of Pool Operation and Maintenance Expenses

g) An Ordinance Amending Ordinance 6004-03-16 Ordinance Establishing the Edwardsville Town Centre Business District and Business District Plan; Authorizing the Imposition and Collection a Sales Tax within Such Business District; and Approving Certain Actions in Connection with the Establishment of Such Business District (Request suspension of rules and passage on 1st reading)

h) Item forwarded from Recreation, Arts and Special Events Board (RASE) for approval:

 Edwardsville YMCA: Spooktacular 5k & 2m Run/Walk – October 22, 2016

i) Information:

 Zoning Board of Appeals – Minutes 01-25-16

j) Administrative & Community Service Committee will meet on Thursday, June 02, 2016 at 5:30 p.m.

Old Business

New Business

Closed Session

a) Executive Session – Collective Bargaining

Action taken on Executive Session items

Adjournment