Metro East Sun

The Roxana Village Council held a regular meeting on Monday, May 2.

Council members meet regularly to discuss a variety of village issues and events that relate to the residents of Roxana.

Here are the meeting minutes as provided by the Roxana Village Council:

PROCEEDINGS OF THE ROXANA VILLAGE COUNCIL

May 2, 2016

Pledge of Allegiance.

The regular meeting of the Roxana Village Council was called to order by Mayor Oller at 6:30 p.m. in the Council Room of the Roxana Village Hall, 400 S. Central, Roxana, Illinois.

Mayor Oller asked clerk to call the roll. The following members were present: Giddings, Kelly, Diveley and Reynolds and Attorney Lading. LaTempt and Ford were absent.

A motion was made by Kelly and seconded by Giddings to approve the minutes of the Regular Meeting 04/18/16. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

A motion was made by Diveley and seconded by Reynolds to approve the minutes of the Executive Session Meeting of 04/18/16. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

A motion was made by Kelly and seconded by Giddings to approve the treasurer’s report. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

A motion was made by Kelly and seconded by Giddings to approve the bill list and authorize payment of bill list. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY:

Motion carried.

GENERAL FUND

BALANCE IN FUND 04/18/16 1,630,984.90

RECEIPTS 56,752.31

EXPENDITURES 64,176.00

BALANCE IN MONEY MARKET 05/02/16 1,623,561.21

2

FIRE PROTECTION FUND

BALANCE IN FUND 04/18/16 415,323.48

RECEIPTS 0.00

EXPENDITURES 16,029.64

BALANCE IN FUND 05/02/16 399,293.84

RECREATION FUND

BALANCE IN FUND 04/18/16 105,497.73

RECEIPTS 23,197.59

EXPENDITURES 12,023.98

BALANCE IN FUND 05/02/16 116,671.34

PUBLIC IMPROVEMENT FUND

BALANCE IN FUN 04/18/16 1,905,603.73

RECEIPTS 10,623.82

EXPENDITURES 680.91

BALANCE IN FUND 05/02/16 1,915,546.64

INVESTED FUNDS – CERTIFICATES OF DEPOSIT 1,915,546.64

REFUSE FUND

BALANCE IN FUND 04/18/16 274,327.36

RECEIPTS 1,082.00

EXPENDITURES 24,676.34

BALANCE IN FUND 05/02/16 250,733.02

WATER O & M

BALANCE IN FUND 04/18/16 382,114.19

RECEIPTS 66,258.58

EXPENDITURES 24,620.92

BALANCE IN FUND 05/02/16 423,751.85

INVESTED FUNDS – CERTICATES OF DEPOSIT 142,508.92

WATER PLANT CAPITAL EXPENDITURES

BALANCE IN FUND 04/18/16 959,883.42

RECEIPTS 0.00

EXPENDITURES 34,938.50

BALANCE IN FUND 05/02/16 924,944.92

3

METER DEPOSIT

BALANCE IN FUND 04/18/16 92,528.59

RECEIPTS 160.00

EXPENDITURES 315.00

BALANCE IN FUND 05/02/16 92,373.59

SOCIAL SECURITY FUND

BALANCE IN FUND 04/18/16 154,004.43

RECEIPTS 1,481.80

EXPENDITURES 26,590.86

BALANCE IN FUND 05/02/16 128,895.37

SPECIAL REVENUES FUND

BALANCE IN FUND 04/18/16 6,791,665.03

RECEIPTS 0.00

EXPENDITURES 93,441.45

BALANCE IN FUND 05/02/16 6,698,223.58

PRIME FUND.04

INVESTED FUNDS – CERTICATES OF DEPOSIT 1,000,486.22

WASTE WATER TREATMENT PLANT

BALANCE IN FUND 04/18/16 81,215.06

RECEIPTS 0.00

EXPENDITURES 20,775.01

BALANCE IN FUND 05/02/16 60,440.05

INVESTED FUNDS – CERTIFICATES OF DEPOSIT 0.00

UNEMPLOYMENT INS. & WORKMAN’S COMP.

BALANCE IN FUND- 04/18/16 111,384.32

RECEIPTS 163.03

EXPENDITURES 180.10

BALANCE IN FUND 05/02/16 111,367.25

MOTOR FUEL TAX FUND

BALANCE IN FUND- 04/18/16 24,030.56

RECEIPTS 0.00

EXPENDITURES 1,448.00

BALANCE IN FUND 05/02/16 22,582.56

INVESTED FUNDS – CERTIFICATES OF DEPOSIT 0.00

4

The following updates from Department Heads are as follows:

1. Chief Cunningham noted the following updates:

a) Need to adopt a Code Enforcement book and obtain a code enforcement person to enforce the code violations.

2. Mike Wilkey stated that he is getting bids from Wegman to move two generator plugs at the Wasman and Hedge lift stations for $8300.

A motion was made by Kelly and seconded by Diveley to approve the Scholarships for four people in the amount of $2000 apiece for 2016. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

A motion was made by Diveley and seconded by Giddings approve the revised By-Laws of the Roxana Volunteer Fire Department. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

A motion was made by Kelly and seconded by Giddings to approve the Mayor’s Appointments for 2016 fiscal year. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

A motion was made by Kelly and seconded by Diveley to approve the payment of $3000 to David Campbell for the water damage at 223 S. Central. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

Trustee Reynolds brought up the following unfinished business:

1. The criteria for seasonal help which will be as follows:

 Background check

 Drug test

 Preference to 18 year olds

 Will accept 16 year olds applications as well

 Will be decided upon at the May 16th board meeting

2. Attorney working with SMS Engineering to prepare the deed for the water line dispute.

3. Fence is coming together for Bev Michaels at 201 McCurdy. Will have cost for fence at the May 16th agenda.

4. Attorney Lading is preparing paper work for the annexation of Shannon Mouser and will be on May 16th agenda.

5. Will request to authorize bids for the Thomas street drainage project on the May 16th agenda.

6. Talking with Mike Raich regarding milling and over laying Chaffer from Tydeman to the park

7. Reynolds also discussed with engineers regarding redoing the lights and sidewalk on Central and relocating water main from under Central to side walk prior to replacing the walks.

8. Reynolds also spoke with Pete Wilkinson on Canal road about annexation and water tap on easement grant for water main installation on his property. He agreed to the easement for a top on connection.

9. Engineers advise that Wasman Lane improvements are nearly ready for repair.

10. Reynolds also reminded everyone that Budgets and the Appropriation Ordinance is due hopefully completed by June.

A motion was made by Diveley and seconded by Kelly to adjourn to

Adjourn to Executive Session for Litigation. The vote was:

AYE: Giddings, Kelly, Diveley, Reynolds

NAY: None

Motion carried.

The meeting adjourned at 7:09 p.m.

The meeting reconvened at 7:42 p.m.

With no further business to be brought before the council, a motion was made by Kelly and seconded by Reynolds to adjourn. The motion carried with all present voting aye.

The meeting adjourned at 7:43 p.m.

_____________________________________

Nona Austin, Village Clerk