Members of the Collinsville City Council met Monday, May 23.
The Collinsville City Council meets at 7:30 p.m. on the second and fourth Mondays of each month.
Here are the meeting minutes as provided by the Collinsville City Council:
A. CALL MEETING TO ORDER
Mayor Miller called the regular Council meeting of May 23, 2016 to order at 7:30 p.m.
B. ROLL CALL
Also present were Interim City Manager Mitchell Bair, Corporate Counsel Steve Giacoletto and City Clerk Kim Wasser.
Present: 5 -
Absent: 0
C. INVOCATION
Delivered by Pastor Cory Johnston of Heights Church.
D. PLEDGE OF ALLEGIANCE
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Presentation of the May 2016 Yard of the Month Award to Dia Toenjes
Attachments: Agenda Item Report
Mayor Miller invited Dia Toenjes and Michael Bolandis up and presented them with the Collinsville Community Appearance Yard of the Month award for May 2016.
2. Recognition of Ashley Burgess, John Collins, Nathaniel Jackstadt, Chayse Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, Councilman Jeff Stehman, and Mayor John Miller Richardson, Cameron Tanzyus, and Brett Metzger as recipients of $1,000 scholarships from the City of Collinsville Educational Scholarship Foundation
Kia Redmon of the Collinsville Education Scholarship Foundation congratulated the recipients - Ashley Burgess, John Collins, Nathaniel Jackstadt, Chayse Richardson, Cameron Tanzyus and Brett Metzger. He introduced the Foundation board members as Bill Metzger, Brad Keene, Tamara Ammann, Dr. John Griffith, Dr. Tricia Blackard, Dan Moed, Terri Andrews, and Kim Collins.
Mr. Keene introduced Ashley Burgess and spoke of her accomplishments. He explained she was very active in school functions and was the co-president of the Kahok Strong organization, which is a student founded organization that assists those in our community in need after a catastrophic event.
Dr. John Griffith introduced John Collins and listed of his many accomplishments. He indicated John was the president and founder of the Kahok Ambassadors with a goal to make Collinsville High School a better place. This group welcomes and assists the incoming freshman each year.
Ms. Andrews introduced scholarship recipient Nathaniel Jackstadt and mentioned his various accomplishments. She mentioned his goal of becoming a bilingual pharmacist.
Mr. Redmon introduced Brett Metzger and spoke of his accomplishments. He explained that Brett's career path includes becoming pediatrician, with plans to offer free check ups and immunizations to children in the Collinsville area.
Ms. Collins introduced scholarship recipient Chayse Richardson and spoke of her accomplishments. She mentioned the various extra curricular activities that Chayse is involved in.
Dr. Blackard introduced Cameron Tanzyus and mentioned his numerous accomplishments. She spoke of a project Cameron participated on in one of his engineering classes. The project focused on an improved wheelchair ramp. She also mentioned that Cameron is the student body representative to the Unit 10 School Board.
Mayor Miller announced the upcoming Collinsville Education Scholarship Foundation gold scramble.
This annual fundraiser is scheduled for June 15.
F. BUSINESS PRIOR TO PUBLIC INPUT
1. PUBLIC HEARING ON ANNEXATION AGREEMENT - 200 W. Country Lane
2. PUBLIC HEARING ON PRE-ANNEXATION AGREEMENT - 37 Black Eagle Ridge
3. PUBLIC HEARING ON PRE-ANNEXATION AGREEMENT - 6740 Stuart Drive
A. Motion to Open Public Hearing(s)
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A motion was made by Councilman Brombolich, seconded by Councilman Moss to open hearing. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
B. Staff Report
Interim City Manager Bair indicated this public hearing will consist of all three annexation agreements. He gave a brief overview of each of the agreements.
He indicated the annexation agreement for 200 W. Country Lane is for Midland Mortgage (Midfirst Bank). They submitted a petition for an annexation agreement allowing the property owner to utilize City utilities and to be annexed into the City's corporate limits as the property is contiguous.
The second is a pre-annexation agreement for 6740 Stuart and submitted by Travis and Dawn Krimminger. The pre-annexation agreement is required when a property owner wishes to tap ontoCity utilities. Once the property becomes contiguous, the property will be annexed into the City's corporate limits. He noted the typo on the agenda item report as stating it was the Mark property but clarified it as the Krimminger property.
He next spoke of the Mark property pre-annexation agreement for 37 Black Eagle Ridge and indicated the agreement was required to allow for the extension of public water. He indicated, for redevelopment purposes, the County is requiring the property to have public water. The Planning Commission and staff recommends approval of all three annexation agreements.
C. Public Input
Mayor Miller opened the floor for public input regarding the three annexation agreements and asked
participants to indicate which property they are referring to.
Rob Dorman began to speak about a new City Manager. Mayor Miller informed him this portion of
public input is only regarding the three annexation agreements during the public hearing. Mr. Dorman
indicated ordinance 2395 is relevant to the situation as it speaks of the need of the City Manager to
live inside the City limits. He began to read the ordinance. Mayor Miller informed Mr. Dorman he is
speaking of Mr. Bair and not of any of the three annexation agreements or properties. Mr. Dorman
again referred to ordinance 2395.
Gene Forneris indicated he is opposed of the pre-annexation regarding the Mark property on Eagle
Ridge Lane and described the situation as taxation with misrepresentation. He mentioned the imposing
changes on him and his neighbors caused by this agreement. He indicated the township nor the
neighbors have representation. He spoke of potential imposed taxes. He also spoke of the Illinois
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Municipal League and pending litigation.
Phil Astrauskas agreed with Mr. Forneris on imposed taxes once the property is annexed. He
mentioned 200 W. County Lane and inquired when public utilities will be available for parts of
Collinsville that is already inside the city limits.
Terry Allan spoke of the Mark property and inquired of the property being contiguous or not.
Corporate Counsel Giacoletto clarified that in order to be annexed into the City the property must be
contiguous but indicated the Mark property is not being annexed at this time. Interim City Manager
Bair explained that this is a pre-annexation agreement allowing them to get City water and Attorney
Giacoletto further explained that the property would be annexed into the City, if and when it became
contiguous. Mr. Allan spoke of the water line on W. Country Lane.
David Lewis spoke of the pre-annexation agreement on the Mark's property and inquired of future
plans. Again, Interim City Manager Bair explained the pre-annexation agreement is a requirement
allowing them access to City water. He also indicated this property is a substantial distance from our
boundaries. Mr. Lewis inquired of the notifications. Interim City Manager Bair advised that a
newspaper notification is adequate for a pre-annexation agreement. Attorney Giacoletto explained the
notifications for a pre-annexation agreement is different than that of an annexation.
Gene Forneris again spoke of the Mark property and indicated there are additional water meters on
the property from the demoed buildings. Public Works Director Dennis Kress explained that he does
not know the particulars of the property but indicated he spoke with the contractor and explained the
requirements.
D. Motion to Adjourn Public Hearing(s)
A motion was made by Councilman Stehman, seconded by Councilman Kypta
to adjourn public hearing. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
1. Ordinance Authorizing the Mayor to Execute an Annexation Agreement
Between the City of Collinsville and Midfirst Bank (200 W. Country Lane)
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Attachments:
Agenda Item Report
Staff Report
Ordinance
Petition
Agreement
Exhibit A - Aerial Map
Interim City Manager Bair indicated overview is the same as presented during the public hearing.
Staff recommends approval of executing the annexation agreement.
A motion was made by Councilman Brombolich, seconded by Councilman
Kypta to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement
Between the City of Collinsville and Travis and Dawn Krimminger (6740
Stuart Drive)
Attachments:
Agenda Item Report
Staff Report
Ordinance
Petition - Agreement - Aerial Map
Interim City Manager Bair advised, as indicated in the overview during the public hearing, staff
recommends approval.
A motion was made by Councilman Moss, seconded by Councilman Stehman
to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement
Between the City of Collinsville and Richard and Melissa Mark (37 Black
Eagle Ridge)
Attachments:
Agenda Item Report
Staff Report
Ordinance
Petition - Agreement - Aerial Map
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Interim City Manager Bair advised staff is recommending Council approve the pre-annexation
agreement with Mr. Mark at 37 Black Eagle Ridge.
Councilman Moss inquired of changes based on water meters mentioned during public input to which
Interim City Manager Bair indicated it had not. Director Kress advised the property required a larger
water line to service the house due to the amount of fixtures and indicated the meter size is dictated by
the Illinois State Plumbing Code.
Corporate Counsel Giacoletto indicated Mr. Mark was treated in the same manner as anyone else
would be requiring public utilities and this is a requirement per ordinance.
Councilman Brombolich commented that this regulation came into effect upon Mr. Mark obtaining a
building permit through Madison County and Interim City Manager Bair concurred. She also
indicated a signed petition by Mr. and Mrs. Mark is in the agenda packet.
A motion was made by Councilman Stehman, seconded by Councilman
Brombolich to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
G. SPEAKERS FROM THE FLOOR
Liz Dalton, of the Collinsville Community Appearance Board (CAB), displayed a posted of the annual
Garden Tour scheduled for June 18, 2016 from 9:00 a.m. until 3:00 p.m. Advance tickets are
available for purchase Creekside Nursery, the Flower Basket, Chamber of Commerce office, City
Hall or from CAB members for $10.00 or $12.00 the day of the event. A raffle will also be held.
Proceeds to benefit the Collins House Gardens.
David Jerome spoke of the City Manager position and Mr. Mitch Bair. He indicated he had a great
deal of interaction with Mr. Bair while serving on the Planning Commission. He listed the various
characteristics he was looking for in a City Manager while serving on the advisory board and indicated
Mr. Bair displays all those characteristics. They were even measuring the candidates to Mr. Bair's
level of professionalism and enthusiasm. He indicated Mr. Bair has taken on some difficult task while
serving as Interim City Manager. He encouraged Council to appoint him as City Manager.
Davis Lewis spoke on rules governing pre-annexation agreements and City Manager appointment.
Bob Ciuferi indicated every City Manager previously hired was allowed 1 year to move into the City
and Mitch Bair should be afforded the same. He spoke of Mitch Bair's accomplishments in the last 10
months.
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Phil Astrauskas spoke of a proposed TIF application in the amount of $480,000 for the gas station on
W. Main. He mentioned the house at 105 Hesperia described as blighted. He indicated the
improvements of the service station does not fit within the historic district. He suggested moving the
gas station to St. Louis Rd., former Beck's Lodge lot. He spoke of Vern's business on N. Center.
He mentioned the consolidation of jobs within the City.
Rob Dorman spoke of tyranny and taxation letter by John Adams. He referred to ordinance 2395.
He read an article of law from 1850.
Karen McReynolds wished Mr. Bair good luck. She reference an article in the Belleville News
Democrat listing various salaries and indicated the cost savings difference is $60,300, not $85,900.
She indicated she had an issue with the City Manager's contract in that it allows for unrestricted use of
a City vehicle. This could be a liability issue. She inquired of Councilman Stehman's Statement of
Economic Interest filing. She mentioned O'Fallon's Council meeting procedures. She also mentioned
McLahanan's Towing. She spoke of purchases on an O'Fallon City credit card.
Janet Schultz spoke of concerned citizens wanting to be heard and questions answered. She spoke of
street repairs needed on the street she lives on. She spoke of the TIF program. She mentioned
various businesses that have moved from the north end of town to the Collinsville Crossing area.
H. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of Channel 2 News featuring Collinsville. He spoke of Memorial Day and the
VFW parade. He also mentioned the Horseradish Festival event. He spoke of the golf scramble to
benefit the scholarship foundation. He congratulated the recipients and spoke of this
accomplishments.
I. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
Councilman Kypta reminded the public not to blower their yard waste into the street as it clogs the
storm sewer drains. He asked for the agenda to be distributed to the Council on Thursday instead of
Friday prior to the meeting.
Councilman Moss also mentioned the agenda being distributed to the Council on Friday making it
difficult to review all the items over the weekend prior to the meeting.
Mayor Miller commented on the agenda and the required preparation. He mentioned the substantial
amount of FOIA's consuming staff's attention. He indicated the agenda was posted within the
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necessary timeframe.
J. COMMENTS & ANNOUNCEMENTS - CITY STAFF
K. CONSENT AGENDA
1. Motion to Approve Payment of Bills for the Period Ending May 13, 2016 in
Attachments:
the Amount of $778,835.34
Agenda Item Report
Board List 05-06-16
Board List 05-13-16
2. Motion to Approve Payroll for the Period Ending 4/30/16 & 5/6/16 in the
Attachments:
Amount of $593,838.47
Agenda Item Report
BRD LST BONUS 04-30-16
BRD LST 05-06-16
3. Motion to Approve Minutes of the May 9, 2016 Strategic Session and Regular
Attachments:
Meeting
Agenda Item Report
050916StrategicSession.pdf
050916RegMtg.pdf
Mayor Miller asked if the Council wished to pull any items prior to a Motion.
No items were pulled. A motion was made by Councilman Kypta, seconded by
Councilman Brombolich, to approve the Consent Agenda. The motion carried
by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
L. NEW BUSINESS
1. Ordinance Authorizing the Mayor to Execute an Agreement with Mitchell E.
Attachments:
Overview by Mayor Miller indicated the ordinance appointed Mitchell E. Bair as City Manager
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Bair Regarding an Employment Agreement for the Position of City Manager
Agenda Item Report
Agreement
City Council Minutes - Final May 23, 2016
effective May 23, 2016 and authorizes the execution of his employment agreement. He indicated this
action reorganizes the city management and economic development functions by incorporating the
responsibility of the economic development with that of the City Manager, saving the City
approximately $85,000. Part of this reorganization, an administrative support position will be
maintained to facilitate the duties of Uptown development, business district and tax increment financing
programs. It is recommended the City Council adopt the ordinance authorizing the employment
agreement.
Councilman Kypta said he would be voting no. He is not in favor of the salary amount, assignment of
a car and the gasoline.
Councilman Moss indicated she would also be voting no. She is not in agreement with the total cost.
She spoke of the reorganization. She also mentioned the assignment of a car to the City Manager.
She recommended having a staff car available for use.
Councilman Brombolich indicated the previously approved City Manager employment agreements
included the use of a car. She also pointed out the Mr. Bair has a Master's Degree in Public
Administration and has been serving in local government for many years now. Previous City
Managers who lived outside the City had the same provision to move inside the City limits within 12
month of their contract. She also indicated Mr. Bair will be making $115,000 for City Manager duties
and $20,000 for economic development duties. With respect to the Public Works reorganization, 2
Director positions were eliminated, created Public Works Director, created City Engineer and saved
$70,000. She wished Mr. Bair well and indicated she would be voting in favor.
Mayor Miller noted the City Manager will be using a staff vehicle as a new vehicle will not be
purchased. He indicated Mr. Bair intends to buy a home in Collinsville.
A motion was made by Councilman Brombolich, seconded by Councilman
Stehman to approve. The motion carried by the following vote:
Aye: 3 - Brombolich, Stehman, and Miller
Nay: 2 - Moss, and Kypta
Absent: 0
Abstain: 0
2. Ordinance Authorizing the Mayor to Execute a Highway Authority Agreement
With Collinsville Acquisitions, LLC Relating to Restricted Access Collinsville
Crossings
Attachments:
Agenda Item Report
Ordinance
Agreement
Legal Opinion Letter
Overview by Public Works Director Dennis Kress, who advised prior to the redevelopment of
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Collinsville Crossing, the property was found to have contamination due to leaking fuel tanks
associated with an old service station. This agreement allows for the suspension of ongoing ground
water monitoring and closure of the IEPA remediation permit. The City will maintain copy of
agreement and restrict access. He indicated he sought review and legal opinion of the Environmental
Legal Counsel, of which he advised the City to execute the agreement.
City Manager Bair added Koman agreed to pay for the legal review expenses.
A motion was made by Councilman Moss, seconded by Councilman Kypta to
approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Resolution in support of the City’s Illinois Transportation Enhancement
Attachments:
Program (ITEP) Funding Application (Streetscape V Improvements)
Agenda Item Report
Resolution
Exhibit of Proposed and Past Streetscape Projects
City Engineer Troy Turner indicated this is a continuation of the Uptown Streetscape program. He
explained this is a 80/20 match from the federal government with remaining funds coming from TIF;
however, he is researching additional funding options. He listed the various streets included in the
Streetscape Phase V improvement project. Mr. Turner advised this resolution permits the City to
submit an application for funding.
A motion was made by Councilman Brombolich, seconded by Councilman
Moss to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Authorizing the Expenditure of TIF Funds to Friday's South (106
Attachments:
E. Main
City Manager Bair advised this application was in the process when Council decided to review the
Uptown TIF program. The application originally included a request for reimbursement for signage but
they have since revised the application. The low bid for electrical work was $12,585 from Lowery
Electric. The applicant is requesting a reimbursement in the amount of $5,034, which represents 40%
of the lowest bid. The agenda item report lists a breakdown of awarded incentives to Friday's South.
A motion was made by Councilman Brombolich, seconded by Councilman
Stehman to approve. The motion carried by the following vote:
Aye: 3 - Brombolich, Stehman, and Miller
Nay: 2 - Moss, and Kypta
Absent: 0
Abstain: 0
5. Ordinance Approving Collective Bargaining Agreement with the Fraternal
Overview by City Manager Bair, who indicated this is the first of 6 collective bargaining units. The
agreement will expire at the end of 2016, includes a wage increase in the amount of 2% and clarifies
the manner in which overtime is offered. Police Chief Evans elaborated on the overtime equalization
clause and indicated management succeeded.
A motion was made by Councilman Kypta, seconded by Councilman
Brombolich to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
6. Resolution Giving Preliminary and Final Plat Approval to Maag Subdivision Under Collinsville Subdivision Control Ordinance Being Part of the Southeast Quarter of the Southeast Quarter of Section 30; also part of the North Half of the Northeast Quarter of Section 31; also Part of the Northwest Fractional Quarter of Fractional Section 32; also Part of U.S. Survey 392, Claim 602, all in Township 3 North, Range 8 West of the Third Principal Meridian, Madison County, Illinois (Maag Subdivision)
Overview by City Manager Bair, who indicated this is 1 of 3 preliminary and final plat approval resolutions. He advised that all 3 were reviewed by the Planning Commission on May 12. All 3 preliminary and final plats meet the requirements of the Land Subdivision Control Regulations, no variances were requested or warranted, and is a ministerial action. The Planning Commission and staff recommends approval.
A motion was made by Councilman Stehman, seconded by Councilman Moss to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
7. Resolution Giving Preliminary and Final Plat Approval to the Keller Farms
Subdivision Under Collinsville Subdivision Control Ordinance Being a Part of
the East Half of Section 31 and Part of the West Half of Fractional Section
32, all in Township 3 North, Range 8 West of the Third Principal Meridian,
Madison County, Illinois (Keller Farms Subdivision)
City Manager Bair advised this is the 2nd of 3 preliminary and final plat approvals. This was heard at
the May 12 Planning Commission and voted to recommend approval to Council. The plat meets the
guidelines of our Subdivision Control ordinance.
A motion was made by Councilman Brombolich, seconded by Councilman
Kypta to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
8. Resolution Giving Preliminary and Final Plat Approval to the Collinsville LLC Subdivision Under Collinsville Subdivision Control Ordinance Being Part of U.S. Survey 514, Claim 572 & 573 in Township 3 North, Range 8 West of the Third Principal Meridian, St. Clair County, Illinois (Collinsville LLC Subdivision)
City Manager Bair indicated this preliminary and final plat was also presented to the Planning
Commission on May 12, who recommended approval.
Councilman Brombolich commented that no improvements are necessary which allows the City to give
preliminary and final plat approvals at the same time. City Manager Bair confirmed and indicated no
proposed public right of ways.
A motion was made by Councilman Kypta, seconded by Councilman Stehman
to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
9. Resolution Establishing a Time and Place for a Public Hearing to Consider
Attachments:
City Manager Bair advised this resolution allows Council to establish a time and place for a public
hearing in order to consider the Southwest Corridors Business District.
Councilman Brombolich noted the public hearing was set for 7:30 p.m on June 13. City Manager Bair
confirmed and advised the meeting will be held at the Gateway Convention Center.
A motion was made by Councilman Brombolich, seconded by Councilman
Stehman to approve. The motion carried by the following vote:
Establishment of the Southwest Corridors Business District
Agenda Item Report
Resolution
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
10. Resolution Appointing Member to the Collinsville Community Appearance
Board (Dia Toenyes)
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Attachments:
Agenda Item Report
Resolution
Application
City Clerk Wasser advised the Community Appearance Board (CAB) has 1 vacancy. Ms. Toenjes
submitted her application in order to fill that vacancy. Dia is a Collinsville residence who has a passion
for gardening. She recently attended the CAB meeting and introduced herself as hard working,
dedicated, and always looking for ways to improve her surroundings. Mr. Toenjes would be an asset
to the CAB. Approval is recommended.
A motion was made by Councilman Moss, seconded by Councilman Kypta to
approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. OLD BUSINESS
N. CLOSED SESSION
Mayor Miller asked for a motion to proceed into Closed Session to discuss in accordance with 5
ILCS 120/2(c):
2. Collective bargaining
3. The selection or performance of a person in a public office
11. Pending or Threatened or Imminent Litigation
A motion was made by Councilman Moss, seconded by Councilman Stehman
to approve. The motion carried by the following vote:
Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
O. ANNOUNCEMENTS
City Clerk Wasser announced the Council meetings of June 13 and June 27, 2016 will be held at the
Gateway Convention Center, 1 Gateway Dr. in Collinsville. And the Community Appearance Board
is now accepting nominations for the Yard of the Month contest. Nominations can be submitted on
the City's website.
P. ADJOURNMENT
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