The Edwardsville Public Library board of trustees met Wednesday, June 29.
Here are the meeting minutes as provided by the Edwardsville Public Library board of trustees:
Minutes – Board of Trustees – Edwardsville Public Library – June 29, 2016
MINUTES Date: Wednesday, June 29th, 2016
Board of Trustees Time: 7:00 pm
Edwardsville Public Library Place: Meeting Room
Call to order and roll call of members:
President Bob LaRose called the meeting to order at 7:04 pm.
Members Present:
Pete Fornof
Emily Gates
Bob LaRose
JoAnn Nabe
Francie Powell
Sharon Whittaker
Gloria Zupanci
Members Absent:
Gary Denue
Kim Harrison
A. Introduction of guests:
Librarian-Director Susan Carr, Research & Adult Services Librarian Devin Gordon.
B. Disposition of regular minutes:
Motion by JoAnn Nabe, seconded by Gloria Zupanci, to approve the board meeting minutes for
Wednesday, May 25th, 2016.
Motion carried.
C. Communications:
Susan received a letter from Senator Richard Durbin thanking her for her request to nominate Dr.
Carla Hayden for the Library of Congress Librarian.
D. Committee Reports:
1) Building
Susan reported that the continued A/C problems have been fixed. She also purchased floor
fans to have on hand for staff and patrons when the A/C is not working well. The Board
discussed purchasing a new air conditioning unit. Any upgrades to our system now may not
work properly with a building expansion in the future. The board decided to be prepared by
going out to bid on the A/C unit in November for a possible replacement in the spring if
necessary.
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Minutes – Board of Trustees – Edwardsville Public Library – June 29, 2016
2) Personnel
None.
3) ELFs
Sharon reported that the ELF’s annual fundraiser at the band concert will be held on July
14th. The group has received many new volunteers for the concert concessions through their
annual membership drive/renewal process.
Books sold at the Summer Reading kickoff totaled $166.70. So far the ELFs have paid for
five children’s programs totaling approximately $1,400.00.
4) Finance
Motion by JoAnn Nabe, seconded by Pete Fornof, to approve the pre-paid bills in the
amount of $73,217.70.
Roll call:
Pete Fornof – yes
Emily Gates – yes
JoAnn Nabe – yes
Francie Powell – yes
Sharon Whittaker – yes
Gloria Zupanci – yes
Bob LaRose – yes
Motion carried.
Motion by JoAnn Nabe, seconded by Gloria Zupanci, to approve the bills to the City Clerk
in the amount of $20,832.74
Roll call:
Pete Fornof – yes
Emily Gates – yes
JoAnn Nabe – yes
Francie Powell – yes
Sharon Whittaker – yes
Gloria Zupanci – yes
Bob LaRose – yes
Motion carried.
Susan reported that she received the per capita grant in the amount of $18,726.00.
E. Illinois Heartland Library System
Susan reported that she attended the annual IHLS member meeting on June 28th
.
F. Librarian-Director Report
Susan mentioned that someone donated reading glasses in the Little Free Library.
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Minutes – Board of Trustees – Edwardsville Public Library – June 29, 2016
A disabled veteran residing outside the city limits with a Ø property tax bill per new Illinois law
requested a library card. The board agreed that this person should be issued a card without
paying.
Susan reported that we will review our records disposal process in August with a State of Illinois
Archives representative.
A copy of the letter sent to Andrew Carnegie was found in a locked case in our basement storage
room along with other early library records.
Susan reported that we are part of a PCI compliance pilot program with a new vendor.
Susan reviewed the IPLAR with the board and discussed various annual statistics.
Motion by Bob LaRose to approve the FY 2015/16 IPLAR for submission.
Motion carried.
The board was notified that board secretary Emily Gates has moved outside the city limits. Bob
LaRose will contact the mayor before declaring a board vacancy. The board agreed to nominate
Francie Powell as the new board secretary.
Motion by Bob LaRose to appoint Francie Powell as the new board secretary.
Motion carried.
The board discussed using social media to promote a “Did You Know?” campaign detailing
library services and program to the public. They suggested using posters and partnering with
local businesses as well to generate support for the library beyond our regular library users.
Susan reported that she contacted Sherrie Hickman of Creative Designs graphic studio for
possible consultation.
Susan is still deciding which book/media drop will suit our purposes best and will place an order
soon.
G. Unfinished Business
None.
H. New Business
The board convened an executive session at 8:35 pm to discuss board and personnel updates and
adjourned at 8:53 pm.
I. Presentation to Board
None.
J. Adjournment
Motion to adjourn by Gloria Zupanci, seconded by Sharon Whittaker. The meeting was
adjourned by President LaRose at 8:55 pm.
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