The village of Godfrey Board of Trustees met Dec. 6 to present financial reports.
Here is the meeting's agenda, as provided by the board:
GODFREY, ILLINOIS
Regular Meeting
December 6, 2016
The meeting of the Board of Trustees of the Village of Godfrey was called to
order by Mayor Michael McCormick at 6:42 p.m., December 6, 2016 at the
Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened
with the Pledge of Allegiance.
Roll Call:
Present: Sarah Johnes, Karen McAtee, Joe Springman, Mark Stewart, Michael
Stumpf, Eldon Williams and Mayor Michael McCormick.
Absent: None
Village Attorney Present: Tom Long
Budget Director Present: Joe Hughes
Building Code and Zoning Administrator Present: Laura Dixon
Director of Parks and Recreation Present: Kimberly Caughran
Director of Maintenance Present: Jim Lewis
Village Engineer Absent: Josephine Emerick
Economic Development Present: William Catalano
Mayor McCormick asked for the approval of the minutes for the November 15,
2016, meeting. With no objections from the Board the minutes were placed on
file in the Clerk’s Office.
FINANCIAL REPORT – OCTOBER 2016
Joe Hughes, Budget Officer, presented the Financial Report for revenue
received during the month of October 2016: $ 406,175 to the General Fund; $
34,587 in the Motor Fuel Tax Fund; $ 186,555 in the Sewer Fund; $ 72,700 in
the Business District; and $ 3,276 in the TIF District for a combined total of
$ 703,293. The fund balances at the end of October 2016 were: $ 8,027,633 in
the General Fund; $ 1,063,475 in the Motor Fuel Tax Fund; $ 3,098,777 in the
Sewer Fund; $ 3,057,750 in the Business District; and $ 41,027 in the TIF
District for a combined total of $16,147,841.
PRESENTATION: 2015-2016 Village Audit Report – CJ Schlosser &
Company, LLC.
Kevin Tepen, C.J. Schlosser & Co., L. L.C., presented the 2015-2016 Village
Audit. Revenues for the year from April 1, 2015, through March 31, 2016, were
$ 4,219,993 in the General Fund, $ 175,199 Capital Projects Fund, $ 594,799
in the Special Revenue Motor Fuel Tax Fund, $1,055,449 in the Special Street
Fund, $ 816,089 in the Special Revenue Business District Fund, and $
270,689 in the Non-major Funds; Expenditures for this period were
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$3,790,415 for the General Fund, $ 274,661 for the Capital Projects Fund, $
811,183 for the Special Revenue Motor Fuel Tax Fund, $1,055,449 for the
Special Revenue Street Fund, $ 3,750 in the Special Revenue Business District
Fund, and $255,964 for the Non-Major Funds. The fund balances for the end
of the year were $ 7,452,346 in the General Fund, $ 1,419,588 in the Capital
Projects Fund, $ 1,289,854 in the Special Revenue Motor Fuel Tax Fund, $0.00
in the Special Street Fund, $ 2,151,439 in the Special Revenue Business
District Fund, and $ (10,316) in the Non-Major Funds. Total Governmental
Funds $ 12,302,911. Trustee Stewart move to place the 2015 Village Audit
Report on file in the Village Clerk’s Office as presented, seconded by Trustee
Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Chairman Williams reported that the next meeting of Public Safety Committee
will be January 3, 2017 at 5:30 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT
Chairman Stewart moved for the approval of a donation to the Benjamin
Godfrey Legacy Trail Project with the North Alton Godfrey Business Council of
$5,000 to be paid from the 2016 Budget if available or 2017 Budget in April
2017, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0.
Motion carried.
Chairman Stewart moved to reject all bids received for the 2017 Street and
Parks Departments Gasoline and Diesel Fuel Bids and to give authorization to
Jim Lewis, Director of Maintenance to Re-Bid the 2017 Street and Parks
Departments Gasoline and Diesel Fuel Bids, seconded by Trustee Stumpf. Poll
of Board: Ayes-5, Nays-1, Absent-0. Motion carried.
Chairman Stewart moved to accept the lowest proposal received for the Sign
Room Roof Repair Project from B & P Construction of Fieldon, Illinois at a cost
of $9,605, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0,
Absent-0. Motion carried.
Trustee Stumpf recused himself from the West Woodfield consideration.
Chairman Stewart moved to give authorization to Jim Lewis, Director of
Maintenance to make street repair on West Woodfield Drive, seconded by
Trustee Springman. Roll Call Vote: Ayes-Johnes, McAtee, Springman,
Stewart, Williams. Recused-Stumpf, Nays-None, Absent-None. Motion carried.
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Chairman Stewart moved for the approval of January 2017 Accounts Payable
Pre-Paid to the Illinois Environmental Protection Agency, Springfield, Illinois at
a cost $27,013.18, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-
0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Craig Noble, Manager of the
Sewer Treatment Facility to seek proposals for engineering services for the
Mercury and Venus Sewer Line Repair Project, seconded by Trustee Stumpf.
Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Work Order for Surveying
Services of Sewer Corridor from the Northeast Inceptor to Street Department
/Godfrey Road to Grace Street to Lewis and Clark Apartments from Heneghan
and Associates, P.C. of Godfrey, Illinois at a cost not to exceed $3,000,
seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion
carried.
Chairman Stewart moved for the approval of the increase in the billing for the
Impeller on the Flygt Pump at Stanka Lane from Vandevanter Engineering of
Kansas City, Missouri in the amount of $160. 00 for additional shipping cost
for a total cost of $4,482.41, seconded by Trustee Stumpf. Poll of Board: Ayes-
6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Craig Noble, Manager of the
Sewer Treatment Facility to seek bids for the Villa Marie/Wick-Mor Subdivision
Sewer Line Televising and Inspection Project, seconded by Trustee Stumpf. Poll
of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for approval of the emergency repair for 100 St.
Anthony Drive from Maul Excavating at a cost of $2,582.41 and to give
authorization to the Village Treasurer to make payment as January 2017 PrePaid,
seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0.
Motion carried.
Chairman Stewart moved to give authorization to Laura Dixon, Building and
Zoning Administrator, Eldon Williams, Trustee and the Assistant Village
Attorney to review the Signage Ordinance and amend the sections that are not
enforceable or need reclassification, seconded by Trustee Stumpf. Poll of
Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to the Village Treasurer to make
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payment in the December 2016 Accounts Payable for the Farmtastic Fun of
Spanish Fork, Utah for final payment of the Jumping Pillow at a cost of $
6,284.20, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-
0. Motion carried.
Chairman Stewart moved for the approval of January 2017 Accounts Payable
Pre-Paids: Nolan’s Petting Zoo of Carrollton, Illinois at a cost $450.00 for the
Snowflake Festival; Williams Office Products Inc. of Alton, Illinois at a cost of
$123.61 Monthly Maintenance Clerk’s Printer; Shred-It of St. Louis, Missouri
at a cost of $121.54 for Clerk’s Office Shredding Services 2016. Seconded by
Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to William Catalano, Director of
Economic Development and Brand Marketing, to enter in an agreement with
Moran Development of Edwardsville, Illinois for the Business District II at a
cost of $11,900, plus reimbursable expenses, not to exceed $900 and Legal
Description Preparation for Heneghan and Associates of Godfrey, Illinois at a
cost not to exceed $15,000, seconded by Trustee Stumpf. Poll of Board: Ayes-
6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to William Catalano, Director of
Economic Development and Brand Marketing, to enter in an agreement with
Buxton Company of Fort Worth, Texas for Retail Market Analysis and Retail
Business Recruitment Study at a cost to be negotiated of $50,000 per year or
removal of the 10% cancellation fee, seconded by Trustee Stumpf. Poll of
Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Solarize Business Grant for
Smart Choice Auto Sales at 1503 West Delmar in the amount up to $3,000 and
subject to providing all supporting documentation, seconded by Trustee
Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the proposal for $5,000 for
purchase of Right Of Way and Construction Easement from the MS Rao Trust
and subject to Village Engineer approval to give authorization to the Village
Treasurer to make payment as a January 2017 Pre-Paid, seconded by Trustee
Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the
month of December 2016 General Fund $ 548,608.74 and the Motor Fuel Tax
Fund $ 21,555.11; and the Street Department $ 37,672.79, seconded by
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Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period
of 10/01/2016 to 11/12/2016 for the Village for a total payroll of
$ 107,231.20 mileage of $ 82.62 and payroll taxes of $ 17,220.23, seconded by
Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Mayor McCormick to
purchase a Christmas advertising packets from WBGZ Radio of Alton, Illinois
at a cost of $185.00, seconded by Trustee Stumpf. Poll of Board: Ayes-6,
Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the increase in the Consulting Fee
for FY2017-FY 2018 with Sichra Consultation Services, LLC at a rate of $600
per month, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0,
Absent-0. Motion carried.
Chairman Stewart moved for the renewal of the Animal Control Contract for
February 1, 2017 with Susie Stephan at a cost of $62,000, seconded by
Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
ORDINANCE 18-2016, AN ORDINANCE ADOPTING AND ESTABLISHING TAX
LEVIES ON ALL TAXABLE PROPERTY WITHIN THE VILLAGE OF GODFREY,
ILLINOIS AND PROVIDING FOR THE LEVY, EXTENSION, ASSESSMENT AND
COLLECTION OF SUCH TAXES FOR THE YEAR 2016 AS PROVIDED BY LAW
AT THE SAME DOLLAR AMOUNT OF 2015 TAX LEVY
Chairman Stewart moved to suspend the rules for final consideration of AN
ORDINANCE ADOPTING AND ESTABLISHING TAX LEVIES ON ALL TAXABLE
PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS AND PROVIDING
FOR THE LEVY, EXTENSION, ASSESSMENT AND COLLECTION OF SUCH
TAXES FOR THE YEAR 2016 AS PROVIDED BY LAW AT THE SAME DOLLAR
AMOUNT OF 2015 TAX LEVY, Seconded by Trustee Stumpf. Roll Call Vote:
Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None.
Absent-None. Motion carried.
Chairman Stewart moved for the approval for final consideration of AN
ORDINANCE ADOPTING AND ESTABLISHING TAX LEVIES ON ALL TAXABLE
PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS AND PROVIDING
FOR THE LEVY, EXTENSION, ASSESSMENT AND COLLECTION OF SUCH
TAXES FOR THE YEAR 2016 AS PROVIDED BY LAW AT THE SAME DOLLAR
AMOUNT OF 2015 TAX LEVY, seconded by Trustee Stumpf. Trustee Stumpf
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recommended that the Village increase the Tax Levy. Trustee Stewart
recommended that the Village hold the levy at the same amount as 2015 Tax
Levy for at least one year. Roll Call Vote: Ayes-Johnes, McAtee, Stewart,
Williams. Nays-Springman, Stumpf. Absent-None. Motion carried.
ORDINANCE 19-2016, AN ORDINANCE ADOPTING AND ESTABLISHING TAX
LEVY ON ALL TAXABLE PROPERTY WITHIN THE VILLAGE OF GODFREY,
ILLINOIS SPECIAL SERVICE TAX AREA IN PIASA HILLS SUBDIVISION FOR
THE YEAR 2016 AS PROVIDED BY LAW
Chairman Stewart moved to suspend the rules for final consideration of AN
ORDINANCE ADOPTING AND ESTABLISHING TAX LEVY ON ALL
TAXABLE PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS SPECIAL
SERVICE TAX AREA IN PIASA HILLS SUBDIVISION FOR THE YEAR 2016 AS
PROVIDED BY LAW, seconded by Trustee Stumpf. Roll Call Vote: AyesJohnes,
McAtee, Springman, Stewart, Stumpf, Williams. Nays-None. AbsentNone.
Motion carried.
Chairman Stewart moved for the approval of final consideration of AN
ORDINANCE ADOPTING AND ESTABLISHING TAX LEVY ON ALL TAXABLE
PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS SPECIAL SERVICE
TAX AREA IN PIASA HILLS SUBDIVISION FOR THE YEAR 2016 AS PROVIDED
BY LAW, seconded by Trustee Stumpf. Roll Call Vote: Ayes-Johnes, McAtee,
Springman, Stewart, Stumpf, Williams. Nays-None. Absent-None. Motion
carried.
Chairman Stewart moved to give authorization to Mayor McCormick to
purchase one table at cost of $ 650.00 for the Annual Dinner for the RiverBend
Growth Association on January 26, 2017 and also additional seat if needed;
and to give authorization to the Village Treasurer to pay as a January 2017
prepaid Accounts Payable, seconded by Trustee Stumpf. Poll of Board: Ayes-6,
Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of Resolution 2016-22, A Resolution
approving the Lars Hoffman Crossing Phase 1B Project of 1,000 feet to the west
of the existing end of pavement to be funded with the Illinois Department of
Transportation High Priority Project (HHP) funds of $329,000 and
Transportation, Community and System Preservation (TCSP) funds of $101,300
for a total of $430,000 and the balance of the total Project cost estimated to be
$ 600,000 to $ 900,000 being funded as an appropriation from the Village
General Fund. The Board gives authorization to Jo Emerick, Village Engineer
to notify IDOT of the Village intent to proceed with the Lars Hoffman Crossing
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Phase 1B Project. Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-
0, Absent-0. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee
will be January 3, 2016, after the close of the Public Safety Committee.
COMMITTEE REPORT:
PARKS AND RECREATION DEPARTMENT
Kimberly Caughran, Director of Parks and Recreation, reported that the next
meeting of the Parks and Recreation Committee will be December 9, 2016 at
8:30 a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next
meeting of the Planning and Zoning Commission will be December 14, 2016 at
6:45 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND
INFRASTRUCTURE COMMITTEE
Tom Long, Chairman of the Community Planning, Economic Development and
Infrastructure Committee reported that the next meeting of the Community
Planning, Economic Development and Infrastructure Committee will be on
January 11, 2017 at 6:15 p.m.
SPECIAL PROJECTS SEWER COMMITTEE
Trustee Springman reported that the next meeting of the Special Projects Sewer
Committee will be December 7, 2016 at 5:00 p.m. at the Village Hall.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Clerk Whisler reported that the next meeting of the Godfrey Climate Protection
And Energy Efficiency Committee will be December 12, 2016 at 10:00 a.m. at
the Village Hall.
CAPITAL PROJECTS COMMITTEE
Chairman Stumpf report that the next meeting of the Capital Projects
Committee will be January 3, 2017 at 10:00 a.m. at the Sewer Facility.
COMMUNICATIONS:
Trustee Stewart moved to place all correspondence on file in the Mayor’s and
Clerk’s office: Email from Dale Chapman, Email from Dale Chapman, Email
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from Al Pranaitis, Thank you note from the Whisler Family, Email from Phillip
Lasseigne, Email from Debbie Wedding, Email from Jo Emerick, Email from
Fire Chief, Email from Rita Cook, Email from Brad Cole, Email from Jo
Emerick, Notice of foreclosure-1111 Merlin, Order approving sale – 504
Tremont, Certificate of Service – 7616 Neptune, Notice of Hearing – Spot
Holdings, Prehearing Conference – Ameren Illinois Co , November 2016 Clerk
Revenue.
Seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0.
Motion carried.
OLD BUSINESS:
NEW BUSINESS:
APPOINTMENT OF PLANNING AND ZONING COMMISSION
Mayor McCormick presented the following names for reappointment to the
Planning and Zoning Commission for the term of November 2016-November
2019:
Sharon O’Neal & Martha Morse
Trustee Stewart moved to accept the appointments to the Planning and Zoning
Commission as presented for the term of November 2016-November 2019:
Sharon O’Neal & Martha Morse
Seconded by Trustee Stumpf. Roll Call Vote: Ayes-Johnes, McAtee,
Springman, Stewart, Stumpf, Williams. Nays-None. Absent-None. Motion
carried.
ESTABLISHING AN ADVISORY COMMITTEE “GODFREY BICYCLE AND
PEDESTRIAN MASTER PLAN”
A. Approval to Establish the “Godfrey Bicycle and Pedestrian Master Plan
Advisory Committee”
Trustee Stumpf moved to establish the “Godfrey Bicycle and
Pedestrian Master Plan Advisory Committee”, seconded by Trustee
Johnes. Poll of Board: Ayes-6, Nays-None, Absent-None. Motion
carried.
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B. Approval of Appointment of “Godfrey Bicycle and Pedestrian Master Plan
Advisory Committee” Members
Mayor McCormick presented the following names for appointments to
“Godfrey Bicycle and Pedestrian Master Plan Advisory Committee” Members:
Meg Miller, Karen Hatch, Mark Lorch, Cheyanne Schmidt,
Marc McLemore, Joe Pfleger
Trustee Stewart moved to accept the appointments to
“Godfrey Bicycle and Pedestrian Master Plan Advisory Committee” Members:
Meg Miller, Karen Hatch, Mark Lorch, Cheyanne Schmidt,
Marc McLemore, Joe Pfleger
Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-None, Absent-None.
Motion carried.
OPEN FORUM- TRUSTEES
Trustee McAtee asked for authorization to review and amended the Personnel
Policy for the Village. Trustee McAtee will provide amendments at the February
2017 meeting.
Clerk Whisler reported on the Election filing period for the Consolidated
Election beginning at 8:00 a.m. on December 12, 2016 through December 19,
2016 at 5:00 p.m.
Kimberly Caughran, Director of Parks and Recreation, reported that the
Heartland Conservary Website Jingle Bell event has picked LaVista Park for
one of their locations.
Mayor McCormick asked everyone to stop by the Salvation Army Buckets and
make a donation. Linda and Mayor McCormick are the Salvation Army Chairs
for this year’s event.
Trustee Williams moved to adjourn the meeting at 7:30 p.m., seconded by
Trustee Johnes. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Pamela E. Whisler, M.M.C.,
Village Clerk
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