The village of Godfrey Board of Trustees met Feb. 7 to review fund balances.
Here are the meeting's minutes, as provided by the board:
pg. 1
GODFREY, ILLINOIS
Regular Meeting
February 7, 2017
The meeting of the Board of Trustees of the Village of Godfrey was called to
order by Mayor Michael McCormick at 6:36 p.m., February 7, 2017 at the
Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened
with the Pledge of Allegiance
Roll Call:
Present: Karen McAtee, Joe Springman, Mark Stewart, Michael Stumpf, Eldon
Williams and Michael McCormick.
Absent: Sarah Johnes
Village Attorney: Tom Long
Budget Director: Joe Hughes
Building Code and Zoning Administrator: Laura Dixon
Director of Parks and Recreation: Kimberly Caughran
Director of Maintenance: Jim Lewis
Village Engineer Absent: Josephine Emerick
Director of Economic Development and Market Branding, William Catalano
PUBLIC COMMENTS:
Mayor McCormick asked the Board to amended the agenda to move Public
Comment item first. Agenda was amended with no objections from the Board.
Dr. Dale Chapman, Lewis and Clark Community College, made a presentation
for Solar Flaire, the Monticellow Sculpture Gardens’ 2017 Summer Garden
Show, which will be a celebration of light energy, lunar cycles, and how plants
connect us to the cosmos. Dr. Chapman asked the Board to partner with the
College with funding toward the 2017 Garden.
Mayor McCormick asked for the approval of the minutes for the January 17,
2017 meeting. Trustee Stewart moved for the approval of the January 17,
2017 minutes as submitted, seconded by Trustee Springman. Poll of Board:
Ayes-5, Nays-0, Absent-1. Motion carried. Karen McAtee, Joe Springman,
Mark Stewart, Michael Stumpf, Eldon Williams and Michael McCormick
FINANCIAL REPORT
Joe Hughes, Budget Officer, presented the Financial Report for revenue
received during the month of December 2016: $ 491,066 to the General Fund;
$ 40,676 in the Motor Fuel Tax Fund; $ 188,586 in the Sewer Fund; $ 69,311
in the Business District; and $ 7,139 in the TIF District for a combined total of
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$ 306,009. The fund balances at the end of December 2016 were: $ 7,991,198
in the General Fund; $ 7,991,198 in the Motor Fuel Tax Fund; $ 3,908,964 in
the Sewer Fund; $ 3,167,152 in the Business District; and $ 55,867 in the TIF
District for a combined total of $ 16,219,700.
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Chairman Williams reported that the next meeting of Public Safety Committee
will be March 6, 2017 at 6:00 p.m. at the Village Hall.
Trustee Stumpf made the motion to direct the Village Attorney to draft an
ordinance placing a weight restriction of 5 tons for Lawton Street, seconded by
Trustee Stewart. Roll Call Vote: Ayes –McAtee, Springman, Stumpf, Stewart,
Williams. Nays – None, Absent – Johnes. Motion carried.
FINANCE COMMITTEE REPORT
Chairman Stewart moved for the approval for the approval of Resolution 2017-
03, A Resolution Supporting the Village of Godfrey’s Grant Submittal from
Madison County Sustainability Program, seconded by Trustee Springman. Poll
of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to waive the bond requirement for 2017 Raffle
License and waive the filling fee, contingent on received require paperwork.
1. Godfrey Women’s Club, Christmas Carousel
Seconded by Trustee Springman. Poll of Board: Aye-5, Nays-0, Absent-1.
Motion carried.
Chairman Stewart moved to give authorization for Jim Lewis, Director of
Maintenance to budget three payments of $28,000 for the Arm Tractor for
2017-2018 Budget, seconded by Trustee Stumpf. Poll of Board: Aye-5, Nays-
0, Absent-1. Motion carried.
Chairman Stewart moved the approval of the 2017 Julie Locate of Bedford
Park, Illinois for the Annual Assessment in an amount of $3,216.50, seconded
by Trustee Stumpf. Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to accept the lowest bid received for the Villa Marie
Interceptor Sewer Connection/Rockgate Manhole Repair from Hayes
Contracting Inc. of Collinsville, Illinois at a cost of $8,224.75 for the Villa
Marie Interceptor tie-in and $7,627.61 for the Rockgate Manhole Repair for a
total bid of $15,852.36, seconded by Trustee Stumpf. Poll of Board: Aye-5,
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Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for for the approval of the Easement with Carol and
Edward Adkins, 818 Winter Lane, Godfrey, Illinois for Sanitary Sewer
Easements for the Northeast Interceptor Project in the amount of $2,329;
Temporary Construction Easement in the amount of $5,011; and Damages
/Inconveniences in the amount of $2,660 for a total amount of $10,000 and to
give authorization to the Village Clerk to file with the Madison County
Recorder’s Office, seconded by Trustee Springman. Poll of Board: Aye-5, Nays-
0, Recused- 1, Absent-1. Motion carried.
Chairman Stewart moved for for the approval of Service Agreement with ADS
Environmental Services of Detroit, Michigan 2017 flow monitoring in the
affected areas of the Godfrey sewer collection system (Rockgate Lift Station,
Lewis & Clark area, Villa Marie/Milsprings subdivision, NE Interceptor and
Storyland area) at a cost not to exceed $45,000, seconded by Trustee Stumpf.
Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the lowest bids received for the
2017 PEP Grant as follows:
the picnic tables and trash receptacles to the lowest bidder, The Park
Catalog of Boca Raton, FL in the amount of $6,830.00; the bid of the
park benches to Cunningham Recreation of Charlotte, NC in the amount
of $1,963.78, the bid for the large swings to Landscape Structures of
Delano, MN in the amount of $4,356.00, the bid for the swing set and
inclusive spinner to All Inclusive Rec of Farmington, MO in the amount
of $14,141.93, and the surfacing to Taylormade Co. of Kansas City, KS
in the amount of $62,500.00; and the remaining funds ($833.29) will be
used towards upgrading the pathways in Homer Adams Park to be ADA
compliant. The labor will be done in-house. Seconded by Trustee Stumpf.
Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for for the approval of March 2017 Accounts Payable
Pre-Paids: Hoover Harvey of Alton, Illinois at a cost $200.00 for the Daddy and
Daughter Dance, seconded by Trustee Stumpf. Poll of Board: Aye-5, Nays-0,
Absent-1. Motion carried.
Chairman Stewart moved for to accept the revised agreement of February 6,
2017 for Stamper Lane Phase 2 Project regarding Right-a-Way with Gene
Aughenbaugh, 906 Lafayette Avenue, Godfrey, Illinois, seconded by Trustee
Stumpf. Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart presented for first reading An Ordinance Authorizing the
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Dedication of Right-of-Way for the Development of Stamper Lane Phase 2
Project-Village of Godfrey
Chairman Stewart moved for approval of Resolution 2017-04, A Resolution for
Improvement by Municipality Under the Illinois Highway Code for Stamper
Lane Phase 2 Project with Sheppard, Morgan & Schwaab Inc. of Alton, Illinois
amended the services agreement in the amount of $25,000, seconded by
Trustee Stumpf. Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the amended Service Agreement
with Sheppard, Morgan and Schwaab Inc. for the Stamper Lane Phase 2
Projects in the amount of $25,000, seconded by Trustee Stumpf. Poll of Board:
Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval for the application fee for the Surface
Transportation Program (STP) funding for the improvements to Pierce Lane
from Stamper Lane to Winter Lane for the requested Federal Funds and to give
authorization to the Village Treasurer to make payment as a March 2016 PrePaid,
not to exceed $10,000, seconded by Trustee Stumpf. Poll of Board: Aye-
5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved the approval of the Solarize Godfrey Business
Incentive for Jason Enos, Smarter Choice Auto Sales, 1503 West Delmar
Avenue, Godfrey, Illinois for reimbursement of installation of Solar System at a
cost of $3,000, seconded by Trustee Stumpf. Poll of Board: Aye-5, Nays-0,
Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the
month of February 2017 General Fund $ 601,944.69 and the Motor Fuel Tax
Fund $ 46,480.46; and the Street Department $ 33,531.84, seconded by
Trustee Stumpf. Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period
of 12/01/2016 to 1/07/2017 for the Village for a total payroll of $94,423.49,
mileage of $233.37 and payroll taxes of $18,072.59, seconded by Trustee
Stumpf. Poll of Board: Aye-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart presented for first reading An Ordinance Adopting Travel
and Expenses Reimbursements.
Chairman Stewart moved for approval of Resolution 2017-05, An Resolution
Establishing Fees for Village Assessments on County Released Animals,
pg. 5
seconded by Trustee Stumpf. Poll of Board: Aye-5, Nays-0, Absent-1. Motion
carried.
Chairman Stewart reported that the next meeting of the Finance Committee
will be March 6, 2017, after the close of the Public Safety Committee.
COMMITTEE REPORT:
PARKS AND RECREATION DEPARTMENT
Kimberly Caughran, Director of Parks and Recreation, reported that the next
meeting of the Parks and Recreation Committee will be February 10, 2017 at
8:30 a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next
meeting of the Planning and Zoning Commission has been cancelled on
February 15, 2017.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND
INFRASTRUCTURE COMMITTEE
Chairman Tom Long reported that the next meeting of the Community
Planning, Economic Development and Infrastructure Committee will be on
February 21, 2017 at 5:30 p.m.
SPECIAL PROJECTS SEWER COMMITTEE
Trustee Springman reported that the next meeting of the Special Projects Sewer
Committee will be March 1, 2017 at 5:00 p.m. at the Village Hall.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Chairman Nate Keener reported that the next meeting will be February 13,
2017 at 10:00 a.m. at the Village Hall.
CAPITAL PROJECTS COMMITTEE
Chairman Mike Stumpf reported that the next meeting of the Capital Projects
Committee will be February 21, 2017 at 10:00 a.m. at the Sewer Facility.
EDSA COMMITTEE
Chris Sichra, ESDA Coordinator, reported that the next meeting of the ESDA
Committee will be February 21, 2017 at 11:00 a.m. at the Village Hall
Conference Room.
pg. 6
COMMUNICATIONS:
Trustee Stewart moved to place all of the correspondence on file in the Clerk’s
office:
FROM THE MAYOR’S OFFICE: An Email from Dave Godar; an Email from
Ralph Wheaton; an Email from Dave Godar; a memo from Mayor to Andrew
Goeken; a memo from Mayor to Joseph Kuebrich; an Email from Tom Long; an
Email from Jo Emerick; an Email from Dave Godar; an Email from Jo Emerick;
an Email from Curt Westrich; an Email from Ameren IL; a Memo from
Congressman Davis; a Email from Shelly Masiero; a memo from Mayor to L.
Artis; an Email from Stacy Harmon; a memo from Mayor to L. Artis; an Email
from Dave Godar; an Email from W. Catalano; an Email from Road Safe; an
Email from Dave Godar; an Memo from Juneau; a memo from Tom Long; a
memo from Tom Long; an Email from David Godar; a Letter from Republic
Services - Lawton Street. FROM THE CLERK’S OFFICE: a Memo from Susie
Stephan; a Certificate of Mailing; a Notice of Foreclosure – Younger; a Notice of
Hearing – 1111 Merlin; February Calendar; a letter East-West Gateway Notice
of TIF Project Review Workshop; a Notice of Foreclosure - 3417 Emma; Clerk
Revenue January 2017; a Certificate of Service 625 St. Paul; a Notice of Sale -
341 Neptune; a Notice of Sale - 5243 Englewood.
Seconded by Trustee Stumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion
carried.
OLD BUSINESS:
No old business at this time.
NEW BUSINESS:
CONSIDERATION OF PLANNING AND ZONING COMMISSION APPOINTMENTS
Mayor McCormick presented the following names to appointment to the
Planning and Zoning Commission Rick Lauschke term November 2016 to
November 19 and Steve Koeller to fill the unexpired term of Mark Jehle to
November 2017. Trustee Stewart moved to accept the appointment as
presented: Rick Lauschke term November 2016 to November 19;
and Steve Koeller to fill the unexpired term of Mark Jehle to November 2017,
seconded by Trustee Springman. Roll Call Vote: Aye- McAtee, Springman,
Stewart, Stumpf, Williams. Nays-None, Absent-Johnes. Poll of Board: Ayes-5,
Nays-0, Absent-1. Motion carried.
OPEN FORUM – TRUSTEES
Trustee Stumpf thanked Clerk Whisler and Deputy Clerk Bohn for their
support for the BoardDocs – Paperless Agenda for the Village. Clerk Whisler
gave the information to the public to how to obtain the WiFi at Village Hall to
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access the BoardDocs during meetings.
Trustee McAtee asked for update on the Highway House. Laura Dixon,
Building and Zoning Administrator reported that the Village is preparing to
inspected the facility before litigation can begin.
Jim Lewis, Director of Maintenance, reported that the generator repair will cost
$7,000 for parts for repair.
William Catalano, Economic Development and Market Branding, reported that
the Board would consider the two ordinances for the Business Districts at the
February 21, 2017 meeting will be first reading.
Trustee Williams moved to adjourn the meeting at 7:30 p.m., seconded by
Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Pamela E. Whisler, M.M.C.,
Village Clerk
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