Village of Godfrey Finance Committee met March 6.
Here is the minutes as provided by the committee:
Chairman Stewart called the Finance Committee Meeting of March 6, 2017
to order at 6:25 p.m.
Roll Call
Present Roll Call: Johnes, Springman, Stewart, Stumpf, Williams
Absent: McAtee
Department Heads Present:
Michael J. McCormick, Mayor
Laura Dixon, Building and Zoning Administrator
Kimberly Caughran, Director of Parks and Recreation
Josephine Emerick, Village Engineer
Jim Lewis, Director of Maintenance
Joe Hughes, Budget Officer
Craig Noble, Manager, EMC, Sewer Plant
Tom Long, Village Attorney
Chairman Stewart asked for approval of the February 6, 2017 Finance Committee
minutes. Approval was given with no objections from the Committee.
Public Request:
Consideration of Waiver of Fee and Road Block for Alton Optimist
Trustee Stumpf moved for approval to waive the fees for the following the Road
Blocks at the North Alby Road or Tolle Lane Intersections: Alton Optimist – May
5/6 and September 8/9, 2017, seconded by Trustee Johnes. Poll of Committee:
Ayes-4, Nays-0, Absent-1. Motion carried.
Consideration of Waiver of Fee and Road Block for #354 American Legion
Trustee Stumpf moved to waive the fees for the following the Road Blocks at the
North Alby Road or Tolle Lane Intersections: American Legion Post 354 – April 22,
June 24 & September 30, 2017, seconded by Trustee Johnes. Poll of Committee:
Ayes-4, Nays-0, Absent-1. Motion carried.
Waiver of Raffle License Fees and Bonding Requirements for CHS
Event for Cornhole Tournament for Local Food Pantries
Trustee Stumpf moved to waive the bond requirement and fees for the Raffle
License for CHS Inc. of Shipman, Illinois for Raffle for Local Food Pantries on
March 5, 2017 Cornhole Tournament, seconded by Trustee Johnes. Poll of
Committee: Ayes-4, Nays-0, Absent-1. Motion carried.
Public Works Department:
2718 Gerson Avenue - David McGaughey
Consideration of Purchase of Street Sweeper - 2005 VT650 Johnston Sweeper
Trustee Stumpf moved to give authorization to Jim Lewis, Director of
Maintenance to purchase 2005 VT650 Johnston Sweeper with Trade-in of the
1995 Johnston Sweeper from Wm Nobbe in Jerseyville, Illinois at a cost of
$39,000 with trade-in cost of $7,000 for a total cost of $32,000, seconded by
Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration to Seek Bids for MFT Materials - Road Oil
Trustee Stumpf moved to give authorization to Jim Lewis, Director of
Maintenance to seek bids for the 2017 MFT Road Oil Materials, seconded by
Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration of Construction of the Black Creek Creek
Detention Basin Roadway for Alton Community unit school district #11
Trustee Stumpf moved to give authorization to Jim Lewis, Director of
Maintenance to complete the 2nd Phase of the Black Creek Detention Roadway for
the Alton Community School District #11, seconded by Trustee Springman. Poll
of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Village Sewer Department:
Consideration of Manhole Installation Proposals for 105/106 Archer Drive
Trustee Stumpf moved to give authorization to accept the lowest proposal received
for the Lamphole installation repair for 105/106 Archer Drive with Seiler
Excavating of Alton, Illinois at a total cost of $13,170, seconded by Trustee
Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration of Manhole Installation Proposals for 615 Mercury Drive
Trustee Stumpf moved to give authorization to accept the lowest proposal
received for a point repair at 621 Mercury Drive with Seiler Excavating of Alton,
Illinois at a total cost of $2,400, seconded by Trustee Springman. Poll of
Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration/Approval of Lamphole Installation Proposals for 5715 Humbert Road
Trustee Stumpf moved to give authorization to accept the lowest proposal received
for a manhole installation at 5715 Humbert Road with Seiler Excavating of Alton,
Illinois at a total cost of $8,325, seconded by Trustee Springman. Poll of
Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration/Approval of Sludge Press Sewer Repair
Trustee Stumpf moved to give authorization to accept the lowest proposal received
for a manhole installation at 5715 Humbert Road with Seiler Excavating of Alton,
Illinois at a total cost of $8,325, seconded by Trustee Springman. Poll of
Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration of EPA - Asset Management Plan - Scope of Service
with Heneghan and Associates
Trustee Stumpf moved to give authorization to negotiate with Heneghan and
Associates to provide a Scope of Services and associated cost for development of
the EPA Consent Administrative Order required by the Asset Management Plan
(item #56) the is required to be provided to EPA not later than May 21, 2017 ,
seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration of EPA - Authorization to Complete Design of Lewis
and Clark Collection Sysytem Improvements
Trustee Stumpf moved to give authorization to Heneghan and Associates to
complete design of the Lewis and Clark Collection System Improvement as
required by the USEPA Consent Agreement Order, seconded by Trustee
Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration and Approval of Northeast Interceptor Project
Easements with Lewis & Clark Community College
Trustee Stumpf moved for the approval of the Easement with Board of Trustees of
Junior College District No. 56, Godfrey, Illinois for Sanitary Sewer Easements for
the Northeast Interceptor Project: Temporary Construction Easement in the
amount of $8,191; Permanent Easement in the amount of $9,387 for a total
amount of $ 17,578. and to give authorization to the Village Clerk to file with the
Madison County Recorder’s Office, seconded by Trustee Springman. Poll of
Committee: Ayes-5, Nays-0, Absent-0. Motion carried. Building and Zoning Department:
Consideration of Purchase of New Mower for Zoning Department
Trustee Stumpf moved to give authorization to Laura Dixon, Building and Zoning
Administrator to purchase a New John Deere Z930 Commercial ZTrack Mower at
a cost of $9,835.21 with trade in of 2001 John Deere M665 Mower in the amount
of $1,452.88 for a total cost of $8,382.33 from Wm Nobbe and Company of
Jerseyville, Illinois, seconded by Trustee Springman. Poll of Committee: Ayes-5,
Nays-0, Absent-0. Motion carried.
Parks and Recreation Department:
Consideration and Approval of Invoices for Accounts Payable
March 2017: 1.)The Perfect Mound, Sauget, Illinois $4,395 Portable
Pitching Mound; 2.) Bluff City Grill , Alton, Illinois $2,890.99 Daddy Daugther Dance
Trustee Stumpf moved for the approval of the following billings for March 2017 Accounts Payable:
1. The Perfect Mound of Sauget, Illinois -Potable Pitching Mound
$4,395.00
2. Bluff City Grill. of Alton, Illinois – Daddy Daughter Dance Food
$2,890.99
3.
Seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration of Electrical Contractor for Estimate on Village
Hall Lighting Repair/Replacement
Trustee Stumpf moved to give authorization to Kimberly Caughran, Director of
Parks and Recreation, to obtain estimates for Village Hall lighting, seconded by
Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Village Engineer:
Consideration of Renewal of 2017 URS Engineering Contract
Trustee Stumpf moved for the approval of the renewal contact with URS
Corporation for On-Site Engineering services for 2017-2018 at a cost of $91,260,
seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration for IDOT for Stamper Lane Phase II Agreement and Resolution
Trustee Stumpf moved for approval of the Local Public Agreement for Federal
Participation for Stamper Lane M-5011 (420) and give authorization to the Mayor
to sign Agreement, seconded by Trustee Springman. Poll of Committee: Ayes-5,
Nays-0, Absent-0. Motion carried.
Trustee Stumpf moved for the approval of Resolution 2017- , An Appropriation
Resolution for Stamper Lane Phase 2 Project #MFT Section 14-00024-01-SW and
State Job Number C-98-338-14 in the amount of $225,000, seconded by Trustee
Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Economic Development Department:
Discussion and Consideration of TIF Application for Memory Care
Facility on Lars Hoffman Crossing
Consideration of Final Approval for Solar Grant for Alton Med Center, 108 Northport Drive
Trustee Stumpf moved for the approval of the Solarize Godfrey Business Incentive
for Aragona Family Trust, Alton Med Center, 108 Northport Drive, Godfrey,
Illinois for reimbursement of installation of Solar System at a cost of $1,610 and
give authorization to the Village Treasurer to make payment as a April 2017 PrePaid,
seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0,
Absent-0. Motion carried.
Village Considerations:
Accounts Payable – March 2017
Chairman Stewart presented for the approval of the Accounts Payable for the
month of March 2017 General Fund $ 461,442.17 and the Motor Fuel Tax Fund
$ 3,711.77; and the Street Department $ 162,490.42. Trustee Stumpf moved for
the approval of the Accounts Payable for the month of March 2017 General Fund
$ 461,442.17 and the Motor Fuel Tax Fund $ 3,711.77; and the Street
Department $ 162,490.42, seconded by Trustee Springman. Poll of Board: Ayes-5,
Nays-0, Absent-0. Motion carried.
Payroll –
Chairman presented for the approval of the Payroll Account for the period of
01/01/2017 to 02/18/2017 for the Village for a total payroll of
$ 92,633.32, mileage of $ 161.68 and payroll taxes of $17,361. Trustee Stumpf
moved for the approval of the Payroll Account for the period of 01/01/2017 to
2/18/2017 for the Village for a total payroll of $ 92,633.32, mileage of $ 161.68
and payroll taxes of $17,361, seconded by Trustee Springman. Poll of Board:
Ayes-5, Nays-0, Absent-0. Motion carried.
Consideration of a Continuing Budget Resolution for the Fiscal Year April 1, 2017
to March 31, 2018
Trustee Stumpf moved for the approval of Resolution 2017- , a Continuing
Budget Resolution For The Fiscal Year April 1, 2017 To March 31, 2018,
seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0.
Motion carried.
Consideration of Donation for Solar Flair Event at Lewis and Clark Community College
Consideration of an Agreement to Hire a Professional
Consulting Services for a Cost of Service Study for Madison
County Sheriff's Contract for Police Protection for the Village of Godfrey
Trustee Stumpf moved to enter into an agreement with Madison County and the
Village of Godfrey with for a study of Sheriff Services to be provided under
contract to the Village of Godfrey at a cost of $ to be split with the both entities,
seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0.
Motion carried.
Public Comments:
Trustee moved to adjourn the meeting at p.m., seconded by Trustee. Poll
of Board: Ayes-5, Nays-0, Absent-0. Motion carried.
Pamela E. Whisler, MMC
Village Clerk
http://www.godfreyil.org/minutes/102/2017-03-06%20Finance%20Minutes1.pdf
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