Metro East Sun

City of Edwardsville Administrative and Community Services Committee met June 1.

Here is the minutes provided by the Committee:

Present:

Art Risavy

Tim Harr

Will Krause

Walt Williams

SJ Morrison

Bob Pfeiffer

Cheryl Porter

Chris Byrne

Eric Williams

Justin Venvertloh

Hal Patton

Kevin Jones

Excused:

Public Comment: None

1. Approval of minutes for May 11, 2017 ACS Meeting-Motion to approve (Morrison), seconded (Krause) and voted all ayes.

2. Correspondence & Announcements:

A.) Memo from Plan Commission regarding Final Plat of Hawthorne Hills - Phase 1

3. Council Matters

A.) Filed For Second Reading:

B.) New Items:

1.) A Resolution Approving Final Plat of Hawthorne Hills Subdivision - Phase 1 (formerly known as Helm Tract Subdivision)-approves the final plat of Hawthorne Hills Subdivision - There have been several hurdles they had to go through with their improvement plans. They had to go through the Department of Natural Resources for a permit for a Water feature on the property. They have completed the public improvements and have posted their letter of credit. For the final plat, they have exceeded the greenspace requirement. There will be 40 single family homes and in the PUD portion, up to 30 have been approved in the first phase. The total of all phases will be 158. Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council.

2.) Approval to purchase Ford F-250 from the CMS Joint Purchasing Program List budgeted purchase for Parks Department replaces 2000 Dodge pickup truck - This 2000 Dodge was handed down to the Parks Department from Public Works. The maintenance of it is starting to become costly. This vehicle will be auctioned off. Motion to approve (Morrison), Seconded (Krause) and voted all ayes to forward to Council.

3.) Approval of Professional Services Agreement with Teska Associates Inc. in the amount not to exceed $16,500 for review of City of Edwardsville Zoning Code and Approval Process Assessment-Tim Harr began discussion stating that there could be improvements made. He would like to see an overall comprehensive review. They will look at the land development code. They would like to provide Teska with as much information electronically as possible. They have experience with form-based Codes and will look at what we have in place for the I-55 corridor. Teska would give recommendations of how to improve the efficiency of the current Code. Their Services will look at the old Code, the form-based Code, make recommendations and do interviews with different groups and host seminars. At that point, we can hire them to make changes to the Code, We can do it ourselves, or We can look at another agency to do it. Mayor Patton Would like to get to the point of having the right Code, being able to follow that and making sure we're getting to where our Community wants to get to. Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council.

C.) Items Held in Committee:

1) Resolution Authorizing an Amended Intergovernmental Agreement for Lewis and Clark Community College Sign - Seeks changes from 2007 Intergovernmental Agreement regarding the approved location, design, and size of sign - Held 10/27/16, 4/27/17, & 5/11/17 - Applicant is unavailable to attend ACS and requests item be held - Committee and staff had discussion of what has transpired at previous meetings regarding this. Mayor Patton would like to see the new Committee come up with a recommendation for this. Will continue to hold.

D. Items Returned to Committee: None

4. Boards and Commissions:

A.) Plan Commission

B.) Zoning Board of Appeals

C.) Human Relations Commission

D.) Historic Preservation Commission

E.) Recreation, Arts and Special Events Board

F.) ETEC

G.) Library Board

H.) Band Board

|.) Cool Cities

5. Old Business:

6. New Business: Alderman Morrison Would like to hear from staff and other members of the Committee about the facade ordinance. He would like to know the Committee's opinion of including non-profit organizations as eligible recipients of facade grants. Walt Williams stated the purpose of expanding the façade program was to encourage the other entities around the City that could use some attention. Staff will look into including non-profits and will put on the agenda for the next meeting.

Alderman Morrison also asked about the vacant property ordinance. He asked if people could Continually request extensions. Tim Harr started discussion of this by going back to why it started in the first place. He said the City wasn't sure who owned what. This was a way they could know who was responsible for the property. Also, if the property is being maintained and it is safe, then there haven't been any issues with those types of properties being vacant.

Alderman Morrison talked about the Special Parks Project review that was given to the Committee. He would like to discuss at a later time.

Alderman Risavy met with Staff about the policy for fence variances within utility easements. There was discussion if the policy should be revised based on Some of the variances that have been dealt with in the past. A list offence variances considered at City Council was distributed for review.

7. Next ACS Meeting: Thursday, June 15, 2017 at 5:30 pm at City Hall

8. Adjournment - Motion to adjourn (Krause), Seconded (Morrison)

http://www.cityofedwardsville.com/vertical/sites/%7B34A7A41D-E4CE-406F-A478-1AB1C7AFC835%7D/uploads/ACS_Minutes_06-01-17.pdf