Metro East Sun

Madison County Finance and Government Operations Committee met May 10.

Here is the minutes provided by the Committee:

Prsent: L. Ciampoli, R. Pollard, P. Chapman, D. Moore, D. Michael, L. Trucano, T. Mcrae

Absent: G. Glasper

Others: R. Faccin, J. Conner, T. Corona, A. Schoeberle, M. Brandmeyer, D. Mendoza, M. Gvillo, C. Jones, J. Zoelzer, C. Edwards, R. Schmidt, D. Grey, T. McFarland, K. Prenzler, D. Hulme, C. Slusser, P. McRae, K. Poshard, C. Ellis, J. Roth, A. Meyer, T. Gibbons, L. Ogden, J. Kuhn

Mr. McRae moved, seconded by Mr. Trucano, to approve the April meeting minutes. Motion Carried.

Purchasing Approvals:

$6,033.00 Facilities Management did emergency repair on the chiller in the administrative building.

$6,899.81 Facilities Management purchase carpet for the Child Advocacy Center.

$5,656.11 Health Department is purchasing a Canon Image Runner copier.

$19,233.31 Highway Department did emergency repair to a generator.

*This was originally approved for $9,001.31 in February, 2017*

$8,078.38 I.T. is renewing the maintenance on the nimble storage.

$29,027.85 I.T. is purchasing 2 Dell servers and 2 Dell powervault.

$6,042.00 Sheriff is renewing the maintenance livescan fingerprint machine.

$5,798.00 SSA #1 is doing emergency repair to lift station 9a.

Discussion was held among committee members and department heads regarding the purchases.

Resolutions:

1. Resolution to Award Contract for the Replacement Lock Project for the Madison County Facilities Management Department.

2. Resolution Awarding a Professional Service Agreement for Venue/Event Rental for MIC Summit.

3. Resolution to Purchase Annual ARCGIS Software Maintenance Contract Renewal for Madison County I.T.

4. Resolution Authorizing Funding for the Long Lake Outfall Project.

5. Revised Resolution to Purchase Equipment for Police Patrol Vehicles for the Madison County Sheriff’s Office.

Discussion was held among committee members and department heads regarding the purchases.

Mr. McRae moved, seconded by Mr. Chapman, to approve the purchases and resolutions as presented. The ayes and nays being called on the motion to approve resulted in a vote as follows: Ayes: Mcrae, Pollard, Chapman, Michael, Trucano And Moore.

*Mr. McRae requested a report regarding the number of users to SSA and the number of people late on paying their bills*

Refunds:

$129.60 Refund issued from SSA #1, payable to a list of recipients due to overpayments.

$30.00 Refund issued from Animal Control, payable to a list of recipients due to overpayments on registration fees.

Mr. Trucano moved, seconded by Mr. Pollard, to approve the refunds as presented. The ayes and nays being called on the motion to approve resulted in a vote as follows: AYES: McRae, Pollard, Chapman, Michael, Trucano and Moore.

Motel Tax:

Months collected: December, 2016-February 2017

Total amt. collected: $768.32

5% admin withheld: $38.42

Amt. to be distributed: $729.90

Amt. to Greater Alton/Twin Rivers Bureau: $364.95

Amt. to SW IL Bureau: $364.95

R. Faccin submitted the Claims and Transfers Report, April 2017.

Mr. McRae moved, seconded by Mr. Michael, to approve the motel tax and claims and transfers report. The ayes and nays being called on the motion to approve resulted in a vote as follows: AYES: Mcrae, Pollard, Chapman, Michael, Trucano And Moore.

R. Faccin presented a monthly budget report to the committee. D. Michael requested this report last month. The auditor’s office did a broken down report of the budget as of date. Discussion and questions were asked regarding employees that have recently entered the union and if this change would impact the budget. T. McRae asked to see a list of names and departments of people who have signed union cards recently. D. Michael voiced his concerns and asked questions regarding the monthly budget report that pertains to new hires within in county the past few months. The committee and administration agreed to discuss this further at next month’s meeting.

Safety and Risk:

No report.

New Business:

Recorder Amy Meyer brought to the committee’s attention a matter regarding the purchase of ink pens she had bought for her office. She is wanting clarification on a policy for purchasing supplies for offices. R. Faccin voiced his concerns with the Recorder putting her name on the pens in her campaign colors. L. Ciampoli mentioned that we need to look into creating or amending the purchasing policy standards to be equal to all departments.

P. Chapman voiced his concerns on the possible closing of the Fairmount Race Track. 1500 jobs could be lost.

Intergovernmental Agreement:

The following resolution was presented to the committee:

1. Intergovernmental Agreement between Madison County and the City of Edwardsville for the sale and transfer of property.

The committee discussed the foregoing resolution briefly before entering into executive session.

Mr. Moore moved, seconded by Mr. McRae, to enter in executive session pursuant to 5ILCS120 (2)(c) paragraph 11 and 12, to discuss pending litigation and sale of property. The ayes and nays being called on the motion to go into executive session resulted in a vote as follows: Ayes: Pollard, Moore, Michael, Trucano, Chapman And Mcrae. Nays: None.

The intergovernmental agreement will be again presented at a future meeting.

D. Moore and T. McRae voiced his concerns on transparency. He would like to see things brought to the committee in a timely manner.

Mr. Pollard moved, seconded by Mr. Trucano, to adjourn the meeting. Motion Carried.

http://www.co.madison.il.us/document_center/CountyClerk/FinanceGovermentOperations/05-10-17m.pdf