Alton City Council met Aug. 23.
Here is the minutes provided by the Council:
The meeting was called to order by Mayor Walker.
The Council Members present on call of the roll:
Present: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
Absent: None – 0
Mayor Walker called upon Alderman Campbell to lead the Pledge to the Flag.
COUNCIL MINUTES, COMMUNICATIONS AND REPORT OF OFFICERS
The Clerk presented the following Council Meeting Minutes of August 9, 2017 and the following Communications: Illinois Department of Transportation, re: Parade Permit Greater Madison County Federation of Labor and the following Report of Officers: Comptroller, re: Overtime Analysis for July, 2017; City Treasurer, re: Monthly Report for July, 2017; Alton Fire Department, re: Estimated Fire Loss for July, 2017; Alton Fire Department, re: Monthly Fire Damage Report to Assessor’s Office for July, 2017; Alton Fire Department, re: Largest Single Fire Loss for July, 2017. Mr. Boulds made a motion, seconded by Mr. Brake, that said Minutes, Communications and Report of Officers be placed on file. The Chair so ordered.
COMMITTEE REPORT
Chairman Campbell presented the following Committee of the Whole Meeting Report for August 9, 2017; Resolution, re: Discount and Special Bills Paid; Resolution, re: YWCA has requested that a portion of certain streets be closed to facilitate the YWCA block party; Resolution, re: That Maupin Street from 1500 Maupin to 1600 Maupin be closed to facilitate a church event; Resolution, re: That Jarvis Swope and other appropriate city officials are hereby authorized and directed to sign on behalf of the City of Alton the any and all documents necessary to purchase Microsoft Licenses from CDW Government as set forth in the attached quote; Resolution, re: The City Council of the City of Alton, Illinois desires to update its City Code to pertaining to littering and that the attached ordinance be considered; Resolution, re: Appropriate officials are hereby authorized to lease police vehicle pursuant to the terms of an Lease Agreement in substantially in the form as attached hereto. Mr. Campbell made a motion, seconded by Mrs. MacAfee, that said report be placed on file. The Chair so ordered.
Mr. Campbell presented the following resolution:
BE IT RESOLVED that the Discount and Special Bills Paid; also all Expenditure Detail Bills as listed in the Comptroller’s report dated August 21, 2017 be allowed and payment be made for same. Mr. Campbell made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None - 0
Mr. Campbell presented the following resolution:
WHEREAS, Dorothy Hummel, on behalf of the YWCA, has requested, that a portion of certain streets be closed on September 15, 2017, to facilitate the YWCA block party; and
WHEREAS, the City Council has considered the request, which was submitted in a timely manner, and does hereby approve said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, Police Department and Fire Department are hereby authorized and directed (contingent upon all required IDOT approvals where applicable) to effectuate the temporary closure of one lane of Third Street from Alton Street to George Street on September 15, 2017, from 4:00 p.m. until 9:00 p.m. on the condition that the YWCA shall be responsible for any extra labor costs incurred by the City as it relates to this event. Mr. Campbell made a motion, seconded by Ms. Smith, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Campbell presented the following resolution:
WHEREAS, Alderwoman Smith has requested, that Maupin Street from 1500 Maupin to 1600 Maupin be closed on September 9, 2017, from 9:00 a.m. to 5:00 p.m. to facilitate a church event.
WHEREAS, the City Council has considered the request, which was submitted in a timely manner, and does hereby approve said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, Police Department and Fire Department are hereby authorized and directed to effectuate the temporary closure of Maupin Street from 1500 Maupin to 1600 Maupin on September 9, 2017, from 9:00 a.m. to 5:00 p.m. on the condition that Church of the Living God be responsible for any extra labor costs incurred by the City as it relates to this event. Mr. Campbell made a motion, seconded by Ms. Smith, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Campbell presented the following resolution:
WHEREAS, Jarvis Swope has recommended the City to enter into the attached agreement with CDW Government to purchase Microsoft Licenses for the police department to stay compliant with the Microsoft contract for the State of Illinois at a total cost of $14,105.22; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON ILLINOIS, that Jarvis Swope and other appropriate city officials are hereby authorized and directed to sign on behalf of the City of Alton the any and all documents necessary to purchase Microsoft Licenses from CDW Government as set forth in the attached quote. Mr. Campbell made a motion, seconded by Mrs. Elliott, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Campbell presented the following resolution:
WHEREAS, the City Council of the City of Alton, Illinois desires to update its City Code to pertaining to littering.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the attached ordinance be considered. Mr. Campbell made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mr. Campbell presented the following resolution:
BE IT RESOLVED that appropriate officials are hereby authorized to lease police vehicles pursuant to the terms of an Lease Agreement in substantially in the form as attached hereto and made a part hereof. Mr. Campbell made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
FIRST READING OF ORDINANCES
Mayor Pro Tem MacAfee presented the following ordinance for first reading.
Ordinance No. 7582. An Ordinance amending Section 11(B) of Chapter 19 of Title 1 of the City Code pertaining to payment penalities on taxes. Mrs. MacAfee made a motion, seconded by Mr. Boulds, that said ordinance be Laid Over. The Chair so ordered.
SECOND READING OF ORDINANCES
Mayor Pro Tem MacAfee presented the following ordinance for second reading.
Ordinance No. 7581. An Ordinance granting a Special Use Permit to allow a grid tied ground mounted 3.84 kilowatt solar photovoltaic array at the property located at 2100 Fernwood Place, Alton, Illinois. Mrs. MacAfee made a motion, seconded by Mr. Brake, that said ordinance be adopted. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
REPORTS AND/OR RESOLUTIONS OF SPECIAL COMMITTEES
The Clerk presented the following Civil Service Commission, re: Minutes of August 4, 2017; Alton Plan Commission, re: Minutes of August 8, 2017. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said minutes be placed on file. The Chair so ordered.
APPOINTMENTS
Mayor Walker presented the following reappointment of Gen Gearing to the Appearance Review Commission and the appointment of Kirby Ontis to the Police Pension Fund. Mr. Boulds made a motion, seconded by Ms. Smith, that said reappointment and appointment be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
APPROVAL OF ACTIONS TAKEN UNDER SUSPENSION OF RULES AT PRIOR MEETING
The Clerk presented the following resolutions:
1. WHEREAS, Market Street, by Antonio Stephens, has requested, that a portion of certain streets be closed on August 19, 2017, to facilitate the Market Street Community Block Party; and
WHEREAS, the City Council has considered the request, which was submitted in a timely manner, and does hereby approve said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, Police Department and Fire Department are hereby authorized and directed (contingent upon all required IDOT approvals where applicable) to effectuate the temporary closure on August 19, 2017, the following streets on the condition that Market Street shall be responsible for any extra labor costs incurred by the City as it relates to this event.
1. Fifth Street from Alby Street to Market Street from 8:00 a.m. until 4:00 p.m.
2. Fourth Street from Alby Street to Market Street from 8:00 a.m. until 4:00 p.m.
3. Market Street from Third Street to Sixth Street from 8:00 a.m. until 4:00 p.m.
2. WHEREAS, Alderman Campbell has requested that Logan Street, between State Street and the unnamed alley behind Johnson’s Corner be closed on August 19, 2017, from 12:00 p.m. until 12:00 a.m. on August 20, 2017, for the Marquette High School Blue-Gray game; and,
WHEREAS, the City Council has considered the request, which was submitted in a timely manner, and does hereby approve said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, and Fire Department are hereby authorized and directed to effectuate the temporary closure of Logan Street, between State Street and the unnamed alley behind Johnson’s Corner be closed on August 19, 2017, from 12:00 p.m. until 12:00 a.m. on August 20, 2017, for the Marquette High School Blue-Gray game on the condition that Marquette High School be responsible for any extra labor costs incurred by the City as it relates to this event. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said resolutions be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
COMMENTS OR RESOLUTIONS FROM THE COUNCIL
Mr. Campbell presented the following two (2) resolutions:
1. WHEREAS, Alderman Campbell has requested that Broadway between Langdon Street and Alton Street be closed beginning September 16, 2017 from 12:00 p.m. until 10:00 p.m. to facilitate the Mississippi Earthtones Festival sponsored by Alton Main Street.
WHEREAS, the City Council has considered the request, which was submitted in a timely manner, and does hereby approve said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, Police Department and Fire Department are hereby authorized and directed to effectuate the temporary closure of Broadway between Langdon Street and Alton Street be closed beginning September 16, 2017 from 12:00 p.m. until 10:00 p.m. to facilitate the Mississippi Earthtones Festival.
BE IT FURTHER RESOLVED, that Alton Main Street shall be responsible for the cost of one City of Alton police officer to be at said event at the rate of $55.00 per hour.
2. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Redevelopment Agreement between the City of Alton, Illinois and The Brown Bag Bistrow, LLC be amended in Section II A so as to change the potential funds provided to the developer in “Redevelopment Assistance” from $25,000.00 or 25% of the total eligible project costs for the redevelopment project, whichever is the lessor amount, to $50,000.00 or 25% of the total eligible project costs for the redevelopment project, whichever is the lessor amount as shown on the attached Redevelopment Agreement due to the expanded scope of the project and the developers costs related thereto. Mr. Campbell made a motion, seconded by Mrs. MacAfee, that said resolutions be referred to the Committee of the Whole. The Chair so ordered.
Mr. Velloff presented the following two (2) resolutions:
1. WHEREAS, St. Mary’s Catholic Church has requested, that 3rd Street between Langdon Street and Henry Street and Langdon Street between 3rd and 4th Streets be closed beginning October 6, 2017 from 10:00 a.m. until October 8, 2017 at 11:00 p.m. to facilitate St. Mary’s Oktoberfest.
WHEREAS, the City Council has considered the request, which was submitted in a timely manner, and does hereby approve said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department, Police Department and Fire Department are hereby authorized and directed to effectuate the temporary closure of 3rd Street between Langdon Street and Henry Street and Langdon Street between 3rd and 4th Streets beginning October 6, 2017 from 10:00 a.m. until October 8, 2017 at 11:00 p.m. on the condition that St. Mary’s be responsible for any extra labor costs incurred by the City as it relates to this event.
2. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Corporation Counselor be directed to develop an ordinance to establish a new Commission to be known as the Haskell House Children’s Museum with a Board of nine members to be appointed by the Mayor subject to approval by the City Council with the purpose of creating and funding a children’s museum in the Haskell House on Henry Street in the City of Alton. Mr. Velloff made a motion, seconded by Mrs. MacAfee, that said resolutions be referred to the Committee of the Whole. The Chair so ordered.
Mr. Brake presented the following resolution:
WHEREAS, the East End is sponsoring a Halloween Parade in the City of Alton which constitutes a public purpose;
WHEREAS, this Halloween Parade will require the temporary closure of IL Route 140 and IL Route 67, a State Highway in the City of Alton from Main Street to Piasa Street (IL Route 140) and from 9th Street to Henry Street (IL Route 67);
WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of State Highways for such public purposes.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Alton that permission to close off IL Route 140 from Washington Avenue to the East Broadway Connector and from IL Route 67 from East Broadway to 9th Street as above designated, be requested of the Department of Transportation.
BE IT FURTHER RESOLVED that this closure shall occur during the approximate time period between 5:00 P.M. and 10:00 P.M. on October 31, 2017.
BE IT FURTHER RESOLVED that traffic from that closed portion of highway shall be detoured over routes with an all-weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State highway. (The parking of vehicles shall be prohibited on the detour routes to allow an uninterrupted flow of two-way traffic.)* The detour route shall be as follows: Over marked routes under Police supervision, southbound IL Route 67 at IL Route 3 will reroute east/south at IL Route 3 to IL Route 143, west to Southbound IL Route 67. Local traffic will reroute west on 9th Street to Henry Street, south on Henry Street to IL Route 67 south, Northbound traffic will reroute east on IL Route 143 to north/west IL Route 67 north. Local traffic will reroute north on Henry Street to 9th Street, west on 9th Street to IL Route 67 north. IL Route 140 will be closed from Washington Avenue to the East Broadway Connector.
BE IT FURTHER RESOLVED, that the City of Alton assumes full responsibility for the direction, protection, and regulation of the traffic during the time the detour is in effect.
BE IT FURTHER RESOLVED, that police officers or authorized flaggers shall at the expense of the City of Alton be positioned at each end of the closed section and at other points (such as intersections) as may be necessary to assist in directing traffic through the detour.
BE IT FURTHER RESOLVED, that police officers, flaggers, and officials shall permit emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned.
BE IT FURTHER RESOLVED, that all debris shall be removed by the City of Alton prior to reopening the State highway.
BE IT FURTHER RESOLVED, that such signs, flags, barricades, etc., shall be used by the East End Improvement Association as may be approved by the Illinois Department of Transportation. These items shall be provided by the City of Alton.
BE IT FURTHER RESOLVED, that the closure and detour shall be marked according to the Illinois Manual Uniform Traffic Control Devices.
BE IT FURTHER RESOLVED, that an occasional break shall be made in the procession so that traffic may pass through. In any event, adequate provisions will be made for traffic on intersecting highways pursuant to conditions noted above. (Note: This paragraph is applicable when the Resolution pertains to a Parade or when no detour is required.)
BE IT FURTHER RESOLVED, that to the fullest extent permitted by law, the East End Improvement Association shall be responsible for any and all injuries to persons or damages to property, and shall indemnify and hold harmless the Illinois Department of Transportation, its officers, employees and agents from any and all claims, lawsuits, actions, costs and fees (including reasonable attorneys’ fees and expenses) of every nature or description, arising out of, resulting from or connected with the exercise of authority granted by the Department which is the subject of this resolution. The obligation is binding upon the East End Improvement Association regardless of whether or not such claim, damage, loss or expense is caused in parts by the act, omission or negligence of the Department or its officers, employees or agents.
BE IT FURTHER RESOLVED, that the East End Improvement Association shall provide a comprehensive general liability policy or an additional named insured endorsement in the minimum amount of $1,000,000 per person and $2,000,000 aggregate which has the Illinois Department of Transportation, its officials, employees and agents as insureds and which protects them from all claims arising from the requested road closing. A copy of said policy or endorsement will be provided to the Department before the road is closed.
BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Illinois Department of Transportation, District 8, to serve as a formal request for the permission sought in this resolution and to operate as part of the conditions of said permission. Mr. Brake made a motion, seconded by Mr. Boulds, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mrs. Elliott presented the following resolution:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the attached Fiscal Year 2017 budget allocation of Community Development Block Grant funding be hereby approved. Mrs. Elliott made a motion, seconded by Mr. Boulds, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mr. Boulds presented the following resolution:
WHEREAS, the Fire Chief has requested that the private ambulance providers operating within the City of Alton shall be required to maintain only one ambulance in operation at all hours of every day rather than two ambulances.
NOW THEREFORE BE RESOLVED BY THE CITY COUNCIL THAT the attached ordinance be considered. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mr. Boulds presented the following two (2) resolutions:
1. WHEREAS, volunteers have offered to assist the city in the improvement of certain city property owned on the northwest corner of the intersection of Easton and E. Third Street in the City of Alton; and
WHEREAS, the plans for the improvements to said city property will enhance the attractiveness of that property and make it more accessible and usable for the benefit of the citizens of the City of Alton and/or visitors.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Director and the Park and Recreation Director be and are hereby authorized to work with volunteers interested in the improvement of the city property located at the northwest corner of Easton and E. Third Streets, said improvements including the removal and replacement of certain trees and the construction of walkways and a sitting area at no additional cost to the City of Alton.
2. WHEREAS, the Director of Park and Recreation for the City of Alton has requested authorization to seek and secure bids for the construction of 392 feet of aluminum ornamental fencing, 4 feet in height, with three (3) 8 foot wide gates, (style and type to be specified by the director) to be bolted into new concrete bases, together with all costs of installation, to be located around the new full access playground area of Gordon Moore Park.
NOW THEREFORE BE RESOLVED BY THE CITY COUNCIL THAT the Director of Park and Recreation is hereby authorized and directed to seek bids from not less than five qualified bidders for the purchase and installation of fencing as described above and, after review of bids by the director and the office of the comptroller, to award a contract for the purchase and installation of fencing as described above to the bidder determined to have submitted the best qualified bid received for said project without further action of the City Council with funds for said project coming from the Gordon Moore Restoration Account of the City of Alton. Mr. Boulds made a motion, seconded by Mrs. Elliott, that the Rules of the Council be Suspended in order to act upon said resolutions. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds, Mayor Walker – 8
NAYS: None – 0
Mr. Boulds made a motion, seconded by Mrs. Elliott, that the above and foregoing resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
There being no further business to come before the Council at this time, Mr. Boulds made a motion, seconded by Ms. Smith, that said meeting adjourn. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
https://www.cityofaltonil.com/minutes/5/2017-08-23%20Minutes.pdf
Alerts Sign-up