Alton Amphitheater Commission met July 16.
Here is the minutes provided by the Commission:
Members Present: Robert Stephan, Michelle Brooks, Ruth Birmingham, Jay Hollinger, Robert Stephan, Karen Brncic and Brett Stawar.
Members Absent: None
Ex-Officio and Guests: Kirby Ontis, Michael Haynes, Debbie Frakes and Stephanie Tate.
Robert Stephan called the meeting of the Alton Amphitheater Commission to order at 4:35 P.M., on July 16, 2018, at Alton City Hall, 101 E. Third Street, Alton, Illinois.
Michelle Brooks made a motion to approve minutes from the last meeting, Dan Herkert made a second. Motion carried.
Financial reports were distributed to members. Dan Herkert made a motion to pay the invoice for $764.94 for the ipad purchases. Michelle Brooks seconded. Motion carried.
Dan Herkert motioned to layover the payment for AT&T charges of $986.93. Michellle Brooks seconded the motion. Motion carried.
Dan Herkert motioned to approve payment of the following:
Webstaraunt: $140.55
Four Seasons Distributing: $1,130.85
St. Peter’s Rental: $1,180
Employee expenses for July 3 parking $100 each
BSA Troop 1 Clean Up: $250
Alton Marina Ice: 137.40
Jarvis Swope Ice Reimbursements: $246.45
Robert Stephan Reimbursements Signage & Sponsor Packets: $215.57
IL Liquor Control Commission: $793.21
Staff reimbursement for travel to Springfield $25.50
Ruth Birmingham made a second for the motion. Motion carried.
The light bill was discussed and determined to be a riverfront park expense.
The Holt wedding for 8/31/2019 will be held over until further notice. Dan Herkert motioned to approve the Davis wedding on March 30, 2019 at 10 a.m. and the Robert Wadlow 100th Birthday celebration and movie night. For July 27. Jay Hollinger seconded the motion. Motion carried.
Debbi Frakes with Feed the Need asked the commission to provide her with a formal contract for the event as soon as possible.
Dan Herkert motioned to approve the donation ticket policy presented, with the amendment to add Alderman to limited access passes and pending legal review. Ruth Birmingham seconded the motion. Motion passed.
Dan Herkert made a motion to create a $1,000 petty cash policy per comptroller and treasurer to cover last minute day of expenses. Ruth Birmingham seconded the motion. Motion carried.
Dan Herkert made a motion for the city to auto pay amphitheater invoices related to food, ice, staff, concession supplies and signage expenses. Ruth Birmingham seconded motion. Motion carried. No Financial accounts were presented by the city. Requests for payments were made for wireless invoices in the amount of $1,066.26. Dan Herkert made the motion to approve payment. Ruth Birmingham made the second. Motion Carried.
The commission discussed an issue with food vendor for the VIP tent on July 3. The commission agreed to allow Robert to pursue other options for the Beach Boys event.
In addition, discussion ensued for the clean-up for Bikes and BBQ, vendors for the Expo and funnel cake challenges. There will be three food tents for the next event. Expo vendors should be approved at the next meeting, by August 20.
Michelle Brooks motioned to adjourn the meeting at 6:10 p.m. Dan Herkert seconded the motion. Motion carried.
https://www.cityofaltonil.com/minutes/1/2018-07-16%20Minutes.pdf
Alerts Sign-up