Village of Smithton Village Board met May 21.
Here is the minutes provided by the board:
The Village Board meeting was called to order at 7:30pm with everyone reciting the Pledge of Allegiance. Trustees Yoch, Becherer, Rogers, Elbe, Henning and Mourey answered roll call.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Yoch which was seconded by Trustee Becherer to approve the minutes from the last board meeting that was held on May 7, 2019. Roll call was taken: Trustee Yoch, aye; Trustee Becherer, aye; Trustee Rogers, aye; Trustee Elbe, aye, Trustee Henning, aye, Trustee Mourey, aye. Motion was granted.
TREASURER’S REPORT
The board received a copy.
GOOD OF THE VILLAGE
SWEARING IN OF NEWLY ELECTED TRUSTEES – Newly re-elected Trustee Charlie Rogers was sworn in by Clerk Parker.
HOMECOMING PARADE RESOLUTION – Trustee Yoch made a motion which was seconded by Trustee Elbe to pass Resolution #2019-02 to allow the Homecoming Parade on July 27, 2019. Roll call was taken: Trustee Yoch, aye; Trustee Elbe, aye; Trustee Becherer, aye; Trustee Rogers, aye; Trustee Henning, aye; Trustee Mourey, aye. Motion was granted. Mayor Smallwood informed the board that Village Hall is planning on having a float in the parade. Anyone interested in participating should let Clerk Parker know.
POLICE CHIEF’S REPORT
Chief Vielweber reported that complaints have been coming in about derelict vehicles and high grass and weeds. Vielweber stated that there is one officer who normally handles these complaints and he has several that he is in the process of resolving.
Chief Vielweber informed the board that an emergency alert was sent out over the system due the tornado warning that was issued before the meeting started. Vielweber informed the board that he is checking into a new system that would instantly send out an alert when issued by the national weather service.
ENGINEER’S REPORT
WASTE WATER TREATMENT PLANT REPAIRS – Engineer Saeger reported that Korte-Luitjohan will be repairing the last valve at the treatment plant tomorrow. Saeger recommends paying the partial invoice for services already completed. Trustee Rogers made a motion which was seconded by Trustee Becherer to authorize payment of $12,605.00 to Korte-Luitjohn for work completed at the wastewater treatment plant. Roll call was taken: Trustee Rogers, aye; Trustee Becherer, aye; Trustee Yoch, aye; Trustee Elbe, aye; Trustee Henning, aye; Trustee Mourey, aye. Motion was granted.
CDBG – Engineer Saeger reported that he has been authorized to move forward with the North High Street project as part of the Community Development Block Grant. Saeger stated that the next step is to select an engineer to do the project design. A request for qualifications needs to be sent out and an engineering company selected. There is money in the grant to cover the engineering costs. Saeger will keep the board informed of the progress.
EAST/WEST GATEWAY GRANT APPLICATION – No update.
SMITHTON PHARMACY REQUEST – Engineer Saeger informed the board that the Smithton Pharmacy has purchased the drug lock box for the pharmacy along with 8 liner bags. The pharmacy thinks that the bags should last about 5 years. Saeger reported that the pharmacy has asked the village if they want to make a donation to the purchase of the box. Attorney Durso thought that there might be a liability issue if the village made a donation. Trustee Yoch made a motion to deny the request for a donation for a drug lock box at the Smithton Pharmacy. The motion was not seconded so the item was dropped. No further action will be taken.
TREATMENT PLANT ENERGY AUDIT – Engineer Saeger reported to the board that the energy audit shows a projected payback of the investment in 1.7 years. The current incentive amount available now from Ameren is $34,375.00. The plan design would need to go out for bids. Saeger recommends going forward with the project. Trustee Yoch made a motion which was seconded by Trustee Rogers for Engineer Saeger to put out for bids the design/build plans for the waste water treatment plant energy audit. Roll call was taken: Trustee Yoch, aye; Trustee Rogers, aye; Trustee Becherer, aye; Trustee Elbe, aye; Trustee Henning, aye; Trustee Mourey, aye. Motion was granted.
ISPE METRO-EAST MINI CONFERENCE – Engineer Saeger reported that he did attend the ISPE Metro- East Mini Conference. He reported that he did gain some useful information. He informed the board that he will present more information at the next meeting about the need to have the water tower inspected every five years. Saeger stated that it has been 6 years since the last inspection.
He will present some cost estimates for the inspection. HEALTH OFFICER’S REPORT: No report.
SAFETY COMMITTEE: Mayor Smallwood reported that there is a Safety Committee Meeting scheduled for June 6, 2019 at 10:00am if needed.
ZONING BOARD REPORT: No update.
SUPERVISORS REPORT
Dean Klein reported that the street crew patched pot holes on Lizzy Lane and South Street. Klein reported that there was a pin hole water leak on Abilene. Ehret was called out to help with the repair.
Engineer Saeger reported that he will be making a list of streets for oiling and chipping.
Mayor Smallwood reported that he has had several calls about high grass at 115 St. Johns Drive that remains unlived in. He asked Klein to get the grass cut and put a lien on the property for the costs.
Mayor Smallwood reported complaint calls about the strip of tall grass between Brevo St. and Highway 159. Engineer Saeger stated that IDOT should be mowing that section. Klein stated that he can have some of the guys use weed eaters to try and take care of the worst of it.
ATTORNEY’S REPORT: Attorney Durso reported that there have been a couple of FOIA requests recently.
Attorney Durso reported that he is working on codification.
Trustee Yoch made a motion which was seconded by Trustee Becherer to accept the officer’s reports as given. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor Smallwood informed the board that there was a Committee As a Whole meeting on May 14, 2019. The items will be discussed under the individual committee reports.
Trustee Yoch made a motion which was seconded by Trustee Becherer to approve the minutes from the Committee As a Whole meeting on May 14, 2019. Roll call was taken: Trustee Yoch, aye; Trustee Becherer, aye; Trustee Rogers, aye; Trustee Elbe, aye; Trustee Henning, aye; Trustee Mourey, aye. Motion was passed.
FINANCE & INSURANCE COMMITTEE
IMRF EARLY RETIREMENT PROGRAM – This will be discussed at the next Committee As a Whole.
STREET & UTILITY COMMITTEE
FULL TIME STREET EMPLOYEE – Trustee Becherer reported that the full-time street employee interviews are scheduled for the next Committee As a Whole meeting.
RADIATOR/HEAD GASKETS FOR GENERATORS – No update.
NORCOM 2000 FIBEROPTIC INSTALLATION – No update.
POLICE COMMITTEE
Trustee Elbe reported that there will be a Police Committee meeting at 6:30pm on May 22, 2019.
PARK & CEMETERY COMMITTEE
Trustee Henning reported that he plans on walking through the park and coming up with a plan for immediate issues and long-term plans.
GRAVE STONE REPAIRS – Repairs have begun on the grave stones in the cemetery. Trustee Henning will contact Virgil Becker to ask him to share any park/cemetery issues.
911 MEMORIAL – No update.
PARK TREES & LAKE ROCK – No update.
ORDINANCE COMMITTEE
CODE BOOK UPDATE – No update.
ORDINANCE VIOLATIONS/RANDY BECKER – No update per Chief Vielweber but he stated that he is monitoring the progress.
ORDINANCE VIOLATIONS/KEN & MARI BERTELSMAN – No update per Chief Vielweber but he stated that he is monitoring the progress.
ANNEXATION AND BUILDING COMMITTEE
SALT STORAGE BUILDING – Trustee Mourey reported that he and Engineer Saeger are narrowing down the choices for the salt storage building plans. He would like to add this to the agenda for the next Committee As a Whole meeting.
SENIOR/EVENT CENTER FLOOR – The flooring at the Senior Center has been completed. Engineer Saeger reported that the flooring company will be back to address the punch list. Saeger stated that the walls will be painted on June 3-7, 2019.
COMMUNITY GARDEN – No report.
BUILDING MAINTENANCE SENIOR SENTER – Engineer Saeger reported that he has shot some grades to address re-grading the slope around the Senior Center to stop the overflow of water into the building.
VILLAGE HALL GENERATOR – No report.
BILLS AND PAYROLL
Trustee Becherer made a motion which was seconded by Trustee Elbe to authorize Clerk Parker to pay the payroll from May 4, 2019 through May 17, 2019. Roll call was taken: Trustee Becherer, aye; Trustee Elbe, aye; Trustee Yoch, aye; Trustee Rogers, aye; Trustee Henning, aye; Trustee Mourey, aye. Motion was granted.
COMMUNICATIONS
Clerk Parker shared a thank-you from Jenna Dauer for donating to the Library Reading Program.
Clerk Parker shared a thank-you from Dave Key for the plaque that was presented to him for his retirement as electrical inspector.
Clerk Parker shared with the board an email regarding prevailing wage act amendments. Mayor Smallwood asked the board to review the email.
Mayor Smallwood shared with the board a letter of resignation from Dan Valentine. It will be effective June 4, 2019. Trustee Yoch made a motion which was seconded by Trustee Rogers to accept the resignation of Dan Valentine effective June 4, 2019. Roll call was taken: Trustee Yoch, aye; Trustee Rogers, aye; Trustee Becherer, aye; Trustee Elbe, aye; Trustee Henning, aye; Trustee Mourey, aye. Motion was granted.
UNFINISHED BUSINESS: No items.
NEW BUSINESS: No items.
GOOD OF THE VILLAGE: No items.
EXECUTIVE SESSION: No items.
Trustee Yoch made a motion which was seconded by Trustee Rogers to adjourn. All trustees were in favor. Motion was granted to adjourn at 8:18pm.
https://smithton-village.com/wp-content/uploads/2019/05/minutes5-21-19.pdf
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