City of Troy City Council met July 1.
Here is the minutes provided by the council:
The Meeting is held in the Council Chambers, City Municipal Building, 116 East Market Street, Troy, Illinois 62294
A. Call to Order and Pledge of Allegiance
The meeting was held in the Council Chambers in the City Municipal Building, 116 East Market Street, Troy, Illinois, 62294 and was called to order By Mayor Allen Adomite at 7:30 p.m. All present were lead in the pledge of allegiance by Alderman Matt Thompson.
B. Roll Call in Alphabetical Order
Present: Dan Dawson, Sam Italiano (arrived at 7:37pm), Bonnie Levo, Tony Manley, Doug Partney, Matt Thompson, and Troy Turner. Absent: Nathan Henderson. Other Officials Present: Mayor Allen Adomite, City Administrator Jeff Soland, City Treasurer David Roady, Building & Zoning Admin. Coordinator Linda Taake, Public Works Director Rob Hancock, City Engineer Tom Cissell, City Attorney Fred Keck, Police Chief Brad Parsons (arrived at 7:49pm), and City Clerk Andrea Lambert.
C. Reading and Approval of Minutes
1. June 17, 2019 City Council Meeting Minutes
Motion: To Approve June 17, 2019 City Council Meeting Minutes as Presented.
Moved by Manley; Seconded by Levo. Vote: Motion passed (summary: Aye = 6, Abstain = 0)
Aye: Dawson, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson, Italiano.
D. Communications, to be provided by the City Clerk - NONE
E, Citizen Participation - Limited to three (3) minutes per person. - NONE
F. Mayor's Comments
1. Acceptance of Resignation of Alderman Matt Thompson (Effective August 01, 2019)
Mayor Adomite extended congratulations to Alderman Thompson on his new career and hopes Mr. Thompson continues to find time for public service at his new location.
Motion: To Accept the Resignation of Alderman Matt Thompson as Presented.
Moved by Partney; Seconded by Manley. Vote: Motion passed (summary: Aye = 6, Nay = 0).
Aye: Dawson, Levo, Manley, Partney, Thompson, and Turner. Absent: Italiano, Henderson.
2. Results of Public Hearing - Appropriations Ordinance - July 01, 2019
Mayor Adomite mentioned the prior public hearing and Ordinance to be voted on later in the meeting.
3. Fourth of July Fireworks - Thursday, July 04, 2019- Tri-Township Park at Dusk
Mayor Adomite reminded everyone of the scheduled festivities at the park and mentioned the partnership with Great Rivers and Routes Tourism Bureau. Show Me St. Louis recently aired a news story promoting Troy's small town environment, park, and upcoming firework show.
(7:49pm - Alderman Sam Italiano Entered the Council Chambers.)
4. Kickin' for the Fences Fundraiser - Saturday, August 03, 2019 - Tri-Township Park
Mayor Adomite mentioned that this upcoming fundraiser will benefit Special Olympics.
G. City Administrator and City Attorney Comments
1. City Administrator's Comments
City Administrator Jeff Soland announced that a Class C Raffle License was issued to Troy Titans for use at Time Out Sports Bar after they met all requirements. Raffles started last Thursday and will continue for a year.
2. City Attorney's Comments - NONE
H. Consent Agenda - NONE
I. Administrative and Community Services Committee Report
1. Planning Commission Meetings – Thursday, July 11, 2019
Alderman Partney announced Thursday, July 11th as the next Planning Commission Meeting scheduled.
2. Building and Zoning Administrative Coordinator's Report
Building and Zoning's Linda Taake summarized work on the variations to be voted on later in the meeting. She added that the Planning Commission worked on a Zoning Work Ordinance and will continue to work on it next month.
J. Finance and Economic Development Committee Report
1. City Treasurer's Report - NONE
K. Law Enforcement and Emergency Services Committee Report
1. Chief of Police Report
Alderman Italiano announced that Chief Brad Parsons was in a Police Department Board Meeting,
L. Public Works Committee Report
1. Results of Public Works Committee Meetings - July 01, 2019
Alderman Thompson reported that a meeting was held earlier in the evening to discuss change orders.
2. Approval of Change Orders for the Water Distribution Main Reconstruction for $47,215.00
Rob Hancock explained the need for two change orders totaling $47,215.00 for 3 substantial water mains to be moved in preparation of the old ground storage tank demolition. There are presently no valves on these lines, so the majority of the needed funding is for 3 line stops. The method chosen for this work will not cause any customer to lose service, nor cause a boil order.
Motion: To Approve the Change Orders for the Water Distribution Main Reconstruction as Presented.
Moved by Thompson; Seconded by Italiano. Vote: Motion passed (summary: Aye = 7, Nay = 0).
Aye: Dawson, Italiano, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson.
3. City Engineer Report
City Engineer Tom Cissell reported that the Taylor Lake sod is complete. The fence will be reinstalled there next week. Fair Oaks back yard project Phase 2 is out for bid and results of that are expected at the beginning of August. Liberty Square South Main Ramp is designed the bidding process has begun.
Alderman Italiano reported that there were people swimming in the retention pond at Fair Oaks over the weekend.
City Administrator Soland responded that the issue has been address and signs have been ordered.
4. Public Works Schedule and Report
[7:37pm - Chief of Police Brad Parsons Entered the Council Chambers.)
5. Director of Public Works Report
Public Works Director Rob Hancock updated that the infrastructure for sewer and water mains have been started for the Serenade residential development.
M. Reports of Special Committees (as needed)
N. Ordinances and Resolutions called by the City Clerk, with Citizen Participation
1. Ordinonce 2019-07 – Annual Appropriation Ordinance
Regina Hendrickson is concerned about appropriating the additional 3 million dollars because it will allow for easier spending approval by the Council. It is not a requirement that we appropriate that additional money.
Motion: To Approve Ordinance 2019-07 as Presented.
Moved by Thompson; Seconded by Turner. Vote: Motion passed (summary: Aye = 7, Nay = 0).
Aye: Dawson, Italiano, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson.
2. Resolution 2019-11 - Variance for Hampton Glen Subdivision for Green Space
Nick Smock, Civil Engineer on this project, spoke concerning the recommendation provided by the PlanningCommission to provide a conservation easement to help the developer get to the required green space.
Motion: To Approve Resolution 2019-11 as Presented.
Moved by Italiano; Seconded by Dawson. Vote: Motion passed (summary: Aye = 7, Nay=0).
Aye: Dawson, Italiano, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson.
3. Resolution 2019-12 - Variance for Hampton Glen Subdivision for Streets
Nick Smock spoke regarding a preliminary plat for the development approved in 2006 based on the code at that time. Because of the significant pavement increase, and present code stipulations, the developer is requesting a variance. Due to traffic volume, three main roads will meet code at 8" of concrete, on 4" of gravel, on 12" of stabilized subgrade. The developer requested to use only 7" concrete on 12" stabilized subgrade on secondary roads. The Planning Commission met the developer's request with a variance of 7" of concrete, 4" of rock, and 12" of stabilized subgrade.
City Engineer Tom Cissell states that the gravel serves as a working platform, offers frost and freeze protection, and will help with drainage. He and the
Regina Hendrickson added that the Planning Commission worked for a long time to develop a code system. She pointed out the expense of maintaining city streets and warned to be cautious about backtracking on code due to a developer's request to save money.
Motion: To Approve Resolution 2019-12 as Presented.
Moved by Italiano; Seconded by Partney. Vote: Motion passed (summary: Aye = 7, Nay = 0).
Aye: Dawson, Italiano, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson.
4. Resolution 2019-13 - Memorial for Former Aldermon ond Zoning Board of Appeals Chairman John "Jay" Evans Regina Hendrickson spoke about Jay Evans as a confidant, advisor, and an honorable man.
Motion: To Approve Resolution 2019-13 as Presented.
Moved by Italiano; Seconded by Thompson. Vote: Motion passed (summary: Aye = 7Nay = 0).
Aye: Dawson, Italiano, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson.
0. Closed Session (as needed) - NONE P. Adjournment, no later than 10:00 p.m.
Motion: To Adjourn the Meeting at 8:16 p.m.
Moved by Italiano; Seconded by Turner. Vote: Motion passed (summary: Aye = 7, Nay = 0)
Aye: Dawson, Italiano, Levo, Manley, Partney, Thompson, and Turner. Absent: Henderson.
http://www.troyil.us/AgendaCenter/ViewFile/Minutes/_07012019-273
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