Village of Smithton Board of Trustees met Jan. 21.
Here is the minutes provided by the board:
The Village Board meeting was called to order at 7:30pm with everyone reciting the Pledge of Allegiance. Trustees Yoch, Becherer, Rogers, Henning and Mourey answered roll call. Trustee Elbe was absent.
CLERK’S REPORT
The Board received a copy. A motion was made by Trustee Yoch which was seconded by Trustee Becherer to approve the minutes from the board meeting that was held on January 7, 2020. Roll call was taken: Trustee Yoch, aye; Trustee Becherer, aye; Trustee Rogers, aye; Trustee Henning, aye; Trustee Mourey, aye; Trustee Elbe, absent. Motion was granted.
TREASURER’S REPORT
The board received a copy.
GOOD OF THE VILLAGE
Two residents from Wildwood Subdivision complained about the bright lights on the Ameren poles that have been installed in Wildwood. The residents are not happy that the village granted the franchise. Engineer Saeger stated that he did reach out to Ameren and they agreed that the lights can be removed or be redirected to aim toward the road instead of the homes. The residents would like the lights removed. Mayor Smallwood asked Saeger to contact Ameren and have them remove the lights. The residents thanked the Mayor and the board for their good work over the years.
POLICE CHIEF’S REPORT
Chief Neff informed the Mayor and the board that they will need to receive NIMS training. Neff will send the required information to them.
ENGINEER’S REPORT
NEW WILDWOOD STREETLIGHTS – This was discussed under Good of the Village.
PARK GRANTS
Engineer Saeger reported that there is a Metro East Parks and Recreation Grant available for creating a plan for parks and trails in the village. The grant would pay 40% with the village paying the remaining 60%. A consultant group would have to be hired to create a comprehensive plan and assist the village throughout the process, including public meetings. Saeger stated that this would not concentrate on a specific trail route, it would be a comprehensive park and trail plan. Saeger stated that the applications are being accepted until the money runs out, or June 30, 2020,
whichever comes first. The board asked Saeger to check on prices for consultant groups.
CDBG MFT FUNDING
Engineer Saeger reported that the bid date has been set for February 3, 2020 for the North High Street project.
EAST/WEST GATEWAY GRANT APPLICATION
Engineer Saeger reported that he has advertised that any design consultants turn in their design projects with resumes and qualifications by February 24, 2020.
Engineer Saeger reported that Illinois EPA has grant funds available. Saeger reminded the board that the energy audit at the treatment plant last year recommended installing variable frequency drives on the pumps and mixers. This would save the village approximately $28,000.00 on the electric bill annually. The cost for the VFD’s would be $50,000.00 if the village used Ameren incentives without the grant. With the grant the village cost would be approximately $7300.00. Grant applications are due February 28, 2020. The board asked him to proceed with the grant application.
HEALTH OFFICER’S REPORT: No report.
SAFETY COMMITTEE
Mayor Smallwood reported that there is a Safety Committee Meeting scheduled for February 6, 2020 at 10:00am, if needed.
ZONING BOARD REPORT: No report.
SUPERVISORS REPORT
Supervisor Klein reported that the crew has been doing a lot of storm sewer pumping during the last two rainstorms.
Supervisor Klein reminded the board that the he and the street crew will be attending JULIE seminars on January 22, 2020.
ATTORNEY’S REPORT
Attorney Durso reported that he drafted an ordinance to sell the 2003 Crown Vic from the police department as surplus equipment. Trustee Yoch made a motion which was seconded by Trustee Rogers for Clerk Parker to read Ordinance 930 by title only. Roll call was taken: Trustee Yoch, aye; Trustee Rogers, aye; Trustee Becherer, aye; Trustee Henning, aye; Trustee Mourey, aye; Trustee Elbe, absent. Motion was granted. After Clerk Parker read Ordinance 930 Trustee Yoch made a motion which was seconded by Trustee Becherer to pass Ordinance 930 to sell a surplus 2003 Crown Vic police department vehicle. Roll call was taken: Trustee Yoch, aye; Trustee Becherer, aye; Trustee Rogers, aye; Trustee Henning, aye; Trustee Mourey, aye; Trustee Elbe, absent. Motion was granted.
Trustee Yoch made a motion which was seconded by Trustee Becherer to accept the officer’s reports as given. All were in favor. Motion was granted.
COMMITTEE AS A WHOLE
Mayor Smallwood stated that there was a Committee As a Whole meeting on January 14, 2020. The items will be discussed under the Committee Reports. Trustee Rogers made a motion which was seconded by Trustee Yoch to approve the minutes from the Committee As a Whole meeting held on January 14, 2020. Roll call was taken: Trustee Rogers, aye; Trustee Yoch, aye; Trustee Becherer, aye; Trustee Henning, aye; Trustee Mourey, aye; Trustee Elbe, absent. Motion was granted.
FINANCE & INSURANCE COMMITTEE
Trustee Becherer would like Budget and Finance on the agenda at the next Committee As a Whole meeting.
STREET & UTILITY COMMITTEE
STREET DEPARTMENT NEW EQUIPMENT
Trustee Rogers would like this item on the agenda for the next Committee As a Whole meeting.
COMMUNITY CLEAN-UP
Trustee Rogers made a motion which was seconded by Trustee Yoch to hold the Community Clean-up with dumpsters in the park on May 12 & 13, 2020. Roll call was taken: Trustee Rogers, aye; Trustee Yoch, aye; Trustee Becherer, aye; Trustee Henning, aye; Trustee Mourey, aye; Trustee Elbe, absent. Motion was granted.
STORM WATER DRAINAGE
Engineer Saeger reported that construction on the public school has been authorized to begin in March. Saeger has requested bids for the concrete structures, culverts and pipes. He will inform the board when they are received. Saeger is working with Supervisor Klein on the plans.
POLICE COMMITTEE – Trustee Elbe was absent. Mayor Smallwood would like Police Personnel on the agenda for the next Committee As a Whole meeting.
PARK & CEMETERY COMMITTEE
CAMERAS AT THE PARK, POLICE DEPARTMENT & MAINTENANCE SHED
Trustee Henning received an itemized work order for the camera repairs. The Mayor will sign it so that repairs can begin.
PARK BUILDING GRANT – No update.
MEPRD FY20 PARK & TRAIL GRANT PROGRAM – No update.
GRAVESTONE REPAIRS
Trustee Henning stated that Weiss Monument sent an itemized list of planned repairs for the gravestones. It has been signed and approved. Work will begin when the weather permits.
911 MEMORIAL
Trustee Henning reported that the 911 memorial is being built by the designer.
PARK TREES & LAKE ROCK – No update.
ORDINANCE COMMITTEE
CODE BOOK UPDATE
Trustee Yoch would like this item on the agenda for the next Committee As a Whole meeting.
RENTAL PROPERTY REGISTRATION/INSPECTION ORDINANCE
Trustee Yoch stated that Attorney Durso would like to schedule a meeting with Yoch and Chief Neff to discuss points of the ordinance. He will email the reference points to Yoch, Neff and Sergeant Wilson before the meeting.
ORDINANCE VIOLATIONS
Attorney Durso reported that there is a court date on January 30, 2020 for some of the violations.
ANNEXATION AND BUILDING COMMITTEE
SALT STORAGE BUILDING – No report.
VILLAGE HALL LANDSCAPING
Trustee Mourey asked for a bid from a local landscaper for the outside of village hall. He would like this item on the agenda for the next Committee As a Whole meeting.
VILLAGE HALL GENERATOR – No report.
BILLS AND PAYROLL
Trustee Becherer made a motion which was seconded by Trustee Yoch to authorize Clerk Parker to pay the payroll from December 28, 2019 through January 10, 2020. Roll call was taken: Trustee Becherer, aye; Trustee Yoch, aye; Trustee Rogers, aye; Trustee Henning, aye; Trustee Mourey, aye; Trustee Elbe, absent. Motion was granted.
COMMUNICATIONS: No items. UNFINISHED BUSINESS: No items.
NEW BUSINESS
Reported under Street & Utility Committee.
GOOD OF THE VILLAGE
Trustee Henning reported that he spoke to Judy Hamann with Century 21 about their offer to provide funding for playground equipment. Henning gave her two different options of equipment packages. She will present them to the Southern Illinois Realty Board for review. Henning will follow up with her in a few weeks.
EXECUTIVE SESSION: None.
Trustee Rogers made a motion which was seconded by Trustee Becherer to adjourn. All trustees were in favor. Motion was granted to adjourn at 8:15pm.
https://smithton-village.com/wp-content/uploads/2020/02/Board-Meeting-Minutes-1.21.20.docx.pdf
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