City of Alton City Council met Jan. 8.
Here is the minutes provided by the council:
A Regular Meeting of the City Council of the City of Alton, Illinois was held in the City Council Chambers, City Hall Building, Alton, Illinois at the hour of 6:30 P.M. on the above date.
The meeting was called to order by Mayor Walker.
The Council Members present on call of the roll:
PRESENT: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
ABSENT: None – 0
Mayor Walker called upon Corporation Counselor Schrempf to lead the Pledge to the Flag.
COUNCIL MINUTES, COMMUNICATIONS AND REPORT OF OFFICERS
The Clerk presented the following Council Minutes of December 18, 2019 and the following Communications: Madison County Clerk’s Office, Debra D. Ming-Mendoza, County Clerk, re: 2019 Levy Confirmation for Alton Township and the following Report of Officers: Department of Building and Zoning, re: Monthly Report of December, 2019; Department of Building and Zoning, re: Annual Report for 2019. Mr. Boulds made a motion, seconded by Mr. Campbell, that said Minutes, Communications and Report of Officers. Be placed on file. The Chair so ordered.
COMMITTEE REPORT
Chairwoman Elliott presented the following Committee of the Whole Meeting Report for January 6, 2020; Resolution, re: Discount and Special Bills Paid; Laid Over Resolution, re: The public works director retained Justin Kleinschmidt of Sheppard Morgan and Schwaab Inc. to conduct an engineering assessment of the options for a permanent solution to the destabilizing retaining wall on Riverview Drive; Resolution, re: That the attached Americans with Disabilities Act Transition Plan of the City of Alton, Illinois, expressed in the Fall 2019 update is hereby approved and adopted as the Americans with Disabilities Act Transition Plan of the City of Alton; Resolution, re: 2020 MFT Maintenance Material Proposal. Mrs. Elliott made a motion, seconded by Mr. Boulds, that said report be placed on file. The Chair so ordered.
Mrs. Elliott presented the following resolution:
BE IT RESOLVED that the Discount and Special Bills Paid; also all Expenditure Detail Bills as listed in the Comptroller’s report dated January 6, 2020 be allowed and payment be made for same. Mrs. Elliott made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mrs. Elliott presented the following resolution:
WHEREAS, the American with Disabilities Act Committee of the City of Alton met on September 20, 2019 and on October 30, 2019 to review and revise the Americans with Disabilities Act Transition Plan of the City of Alton; and
WHEREAS, public comment was requested in accordance with the requirement of the Act from November 12, 2019 until December 12, 2019; and
WHEREAS, the Americans with Disabilities Act Committee of the City of Alton held a open house on December 5, 2019 for the purpose of explaining to the public the revised Americans with Disabilities Act Transition Plan of the City of Alton and to answer questions with regard thereto; and
WHEREAS, the City Council of the City of Alton held a public hearing on the Americans with Disabilities Act Transition Plan on December 18, 2019; and
WHEREAS, any and all public comments and questions have been taken into consideration with regard to the Americans with Disabilities Act Transition Plan.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THE CITY OF ALTON ILLINOIS, that the attached Americans with Disabilities Act Transition Plan of the City of Alton, Illinois, expressed in the Fall 2019 update is hereby approved and adopted as the Americans with Disabilities Act Transition Plan of the City of Alton. Mrs. Elliott made a motion, seconded by Mrs. MacAfee, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
Mrs. Elliott presented the following resolution:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS that the material proposals submitted by the following companies be and are hereby accepted for the 2020 MFT Maintenance Program (Alton MFT Section 20-00000-00-GM):
Group 1 – Bituminous Patching Material (UPM): Asphalt Sales and Products
Group 2 – Hot-Mix Asphalt Surface Course: Mahoney Asphalt
Group 3 – Liquid Bituminous Materials (HFE-150): Piasa Road Oil
Group 4 – Seal Coat Aggregate (Crushed Slag): Beelman Logistics
Group 5 – Coarse Aggregate (Crushed Stone) Bluff City Minerals
Group 6 – Stone Riprap: Bluff City Minerals
Group 7 – Fine Aggregate (Sand): Bluff City Minerals
Group 8 – Concrete Materials: Kienstra Illinois
Mrs. Elliott made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
FIRST READING OF ORDINANCES
Mayor Pro Tem MacAfee presented the following ordinance for first reading.
Ordinance No. 7741. An Ordinance repealing Ordinance No. 3922 and establishing two hour parking on Belle Street between 7th Street and 9th Street. Mrs. MacAfee made a motion, seconded by Ms. Smith, that said ordinance be Laid Over. The Chair so ordered.
REPORTS AND/OR RESOLUTIONS OF SPECIAL COMMITTEES
The Clerk presented the following Civil Service Commission, re: Minutes of December 4, 2019. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said minutes be placed on file. The Chair so ordered.
APPROVAL OF ACTIONS TAKEN UNDER SUSPENSION OF RULES AT PRIOR MEETING
The Clerk presented the following four (4) ordinances and three (3) resolutions:
1. Ordinance No. 7738. An Ordinance partially abating the tax heretofore levied by Ordinance No. 7488 for the year 2019 to pay debt service on $8,750,000 General Obligation Refunding Bonds, Series 2016, as established by Ordinance No. 7488, of the City of Alton, Madison County, Illinois.
2. Ordinance No. 7737. An Ordinance establishing parking restrictions along the west side of the entire 1900 block of Marilla Street.
3. WHEREAS, the City Council of the City of Alton, Illinois has determined that it is necessary, appropriate, and convenient to dedicate certain city owned property to become public right-of-way for the purposes of the intersection improvements at the entrance to Gordon Moore Park.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the attached ordinance be considered.
4. WHEREAS Dave Godar of Sheppard Morgan and Schwaab has prepared a Grant of Drainage Easement which he finds to be necessary and appropriate for construction related to the intersection at Gordon Moore Park; and,
WHEREAS the Corporation Counselor of the City of Alton has reviewed the Grant of Drainage Easement as presented and finds it to be in proper form and recommends approval by the City Council.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ALTON ILLINOIS that the attached ordinance be considered.
5. WHEREAS Dave Godar of Sheppard Morgan and Schwaab has prepared a temporary construction easement which he finds to be necessary and appropriate for construction related to the intersection at Gordon Moore.
WHEREAS the Corporation Counselor of the City of Alton has reviewed the temporary construction easement as presented and finds it to be in proper form and recommends approval by the City Council.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ALTON ILLINOIS that the Mayor and appropriate officials are hereby authorized and directed to execute on behalf of the City of Alton the attached temporary construction easement and deliver same to engineer Dave Godar.
6. Ordinance No. 7739. An Ordinance dedicating city owned real estate as Public Right-of-Way.
7. Ordinance No. 7740. An Ordinance authorizing the execution and recording of a grant of drainage easement. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said ordinances and resolutions be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
COMMENTS OR RESOLUTIONS FROM THE CITY COUNCIL
Mr. Campbell presented the following resolution:
BE IT RESOLVED by the City Council of the City of Alton, Illinois that it be a matter of public record that the City of Alton supports and endorses the Great Rivers & Routes Tourism Bureau as the State Certified Bureau for the Alton Metroplex. Mr. Campbell made a motion, seconded by Mr. Velloff, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mrs. MacAfee presented the following resolution:
BE IT RESOLVED by the Council of the City of Alton Illinois that the following described street(s) /road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract.
BE IT FURTHER RESOLVED.
1. That the proposed improvement shall consist of pavement patching, pavement milling, hot-mix asphalt resurfacing, traffic signal work at Elm St., sidewalk curb ramp upgrades and other miscellaneous items of construction.
2. That there is hereby appropriated the sum of Two Hundred Eleven Thousand Two Hundred Fifty Dollars ($211,250.00) for the improvement of said section from the Local Public Agency’s allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. Mrs. MacAfee made a motion, seconded by Mr. Velloff, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mr. Velloff presented the following three (3) resolutions:
1. WHEREAS, the City of Alton holds the Lucy Haskell Playhouse Committee Fund; and
WHEREAS, the Lucy Haskell Playhouse Committee at its December 17, 2019, meeting recommended approval of a payment to SnMWorks LLC in the amount of $240.00; George Alarm Company in the amount of $116.00 and the City of Alton Parks and Recreation Department in the amount of $701.00.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS that the City Treasurer is hereby authorized and directed to make payment from the Lucy Haskell Playhouse Committee Fund to: SnMWorks LLC in the amount of $240.00; George Alarm Company in the amount of $116.00 and the City of Alton Parks and Recreation Department in the amount of $701.00 pursuant to the minutes and invoices attached hereto.
2. WHEREAS, the City of Alton holds the Alton Municipal Band Fund; and
WHEREAS, the Alton Municipal Band Committee at its December 11, 2019 meeting recommended approval of a payment to Sign Magic in the amount of $125.00 and to the band members for the 2019 holiday concert in the amount of $2,250.00.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS that the City Treasurer is hereby authorized and directed to make payment from the Alton Municipal Band Fund to Sign Magic in the amount of $125.00 and to the band members for the 2019 holiday concert in the amount of $2,250.00 pursuant to the minutes attached hereto.
3. RESOLUTION TO COMMENCE WITH DEMOLITION PROCEEDINGS CONCERNING 1923 Gross St.
WHEREAS, it is necessary to effect the demolition of certain structures deemed unsafe under 65 ILCS 5/11-31-1, the owners of which have neglected or refuses to perform required demolition.
NOW, THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that its officials and agents are hereby authorized to pursue appropriate legal action against such properties in the Circuit Court as listed below: 1923 Gross St. Mr. Velloff made a motion, seconded by Mr. Campbell, that said resolutions be referred to the Committee of the Whole. The Chair so ordered.
Mrs. Elliott presented the following resolution:
RESOLUTION TO COMMENCE WITH DEMOLITION PROCEEDINGS CONCERNING 3108 Hillcrest Ave.
WHEREAS, it is necessary to effect the demolition of certain structures deemed unsafe under 65 ILCS 5/11-31-1, the owners of which have neglected or refuses to perform required demolition.
NOW, THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that its officials and agents are hereby authorized to pursue appropriate legal action against such properties in the Circuit Court as listed below: 3108 Hillcrest Ave. Mrs. Elliott made a motion, seconded by Mr. Boulds, that said resolution be referred to the Committee of the Whole. The Chair so ordered.
Mr. Boulds presented the following two (2) resolutions:
1. WHEREAS, the City Council of the City of Alton has agreed to cooperate with the SNIP Alliance and the Riverbend Pet Food Pantry to make available certain City facilities to assist the SNIP Alliance and Riverbend Pet Food Pantry in their efforts to promote the spaying and neutering of dogs and cats; and
WHEREAS, the Public Works Department has negotiated an agreement with The SNIP Allicance and Riverbend Pet Food Pantry sufficient to meet the desires of each party.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, THAT the attached document is hereby approved and that the Mayor and appropriate City officials are authorized and directed to sign the document on behalf of the City of Alton.
2. WHEREAS, disputes concerning certain aspects of funds established by and between STO, LLC and the City of Alton have arisen with regard to the Golf Course Lease Agreement executed by the respective parties on May 13, 2014; and
WHEREAS, the parties have reached an agreement to resolve those disputes.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON ILLINOIS that the attached ordinance be considered. Mr. Boulds made a motion, seconded by Mrs. Elliott, that said resolutions be referred to the Committee of the Whole. The Chair so ordered.
Mr. Boulds presented the following two (2) resolutions:
1. WHEREAS, the Deputy Director of Planning & Development has prepared a “Request for Proposal” for “a utility-scale solar farm (greater than 2 MW)” in the form as attached hereto and made a part hereof; and
WHEREAS, the City Council of the City of Alton desires to issue said Request for Proposal.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the City Comptroller shall cause to be published in the Alton Telegraph and on the Riverbender website the attached Notice of Request for Proposals for a utility-scale solar farm.
2. WHEREAS, the Brown Street bridge, identified as Structure No. 060-6104, carries Rock Springs Creek under Brown Street approximately 100 feet east of Rock Springs Drive; and,
WHEREAS, the Brown Street bridge has a sufficiency rating of 34.8 out of 100 as indicated on the City’s 2020 bridge inspection report of this structure, and a sufficiency rating of 50 or less indicates that the structure is in need of replacement;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALTON, ILLINOIS, that the Public Works Department be and is hereby authorized to solicit proposals using Federal QBS procedures for preliminary and construction engineering services required for the replacement or reconstruction of the Brown Street bridge, Structure No. 060-6104. Mr. Boulds made a motion, seconded by Mrs. Elliott, that Rules of the Council be Suspended in order to act on said resolutions. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds, Mayor Walker – 8
NAYS: None – 0
Mr. Boulds made a motion, seconded by Mrs. Elliott, that the above and foregoing resolutions be approved. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
There being no further business to come before the Council at this time, Mr. Boulds made a motion, seconded by Mrs. Elliott, that said meeting adjourn. The motion passed by the following vote:
AYES: Campbell, MacAfee, Velloff, Smith, Brake, Elliott, Boulds – 7
NAYS: None – 0
https://www.cityofaltonil.com/minutes/5/2020-01-08%20Minutes.pdf
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