City of Collinsville City Council met Feb. 11.
Here is the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair and City Clerk Kim Wasser.
Present: 4 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller
Absent: 1 - Councilman Jeff Stehman
C. INVOCATION
Delivered by Pastor Sherman Smith of Pleasant Ridge Baptist Church.
D. PLEDGE OF ALLEGIANCE
Led by Boy Scout Troop 48 of St. John's Church.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
Mayor Miller spoke of the City receiving the 2018 Steel Tank of the Year award by the Steel Tank Institute/Steel Plate Fabricators Association.
F. BUSINESS PRIOR TO PUBLIC INPUT
G. COUNCIL DISCUSSION
1. Wastewater Treatment Plant - Bio-Solids Dewatering Project Update
Public Works Director Dennis Kress introduced CMT representatives Adrianne Eilers and Scott Knight. He advised the scope of the project has changed to allow for directly going to a Class A bio-solids handling process.
Ms. Eilers advised the initial project was to start with a dewatering facility with intent to upgrade to a Class A bio-solids within 6-8 years. She highlighted the benefits of installing a Class A system now:
* Cost savings - capital costs will increase over the years.
* Will allow for the existing facility to remain in service during construction.
* Ability to maintain disposal flexibility.
* Odor mitigation - eliminate long term storage of liquid sludge, use of lime addition and single structure processing.
* Annual operations and maintenance savings.
An aerial display of the plant was shown and processing explanation given.
She estimated the total project costs at $6.9 million. She recommended utilizing the EPA State Revolving Loan at 2% interest for a 20 year term making the annual debt service payment at $423,000. She advised repayment start after construction is complete.
Ms. Eilers gave a comparison costs analysis with existing system to Class A dry lime process and dewater and disposal options.
She gave a timeline for the project:
Project Plan Approval - currently being reviewed by EPA with a target date in March
Design Phase - started and will be completed in May
EPA Permitting - June
Bidding Phase - start in June with opening in July
Financing Secured - July
Award Bid - August
Construction - start in September 2020 and complete by November 2021
Director Kress advised EPA is currently reviewing the plans and indicated the scope change did not delay the project as EPA had not reviewed the original plans yet.
Councilman Jerome inquired of available grants. Director Kress advised this project does not qualify for existing grant since it will not be completed within the timeframe specified in the grant. However, he (Kress) advised other grants may be applicable with regards to energy savings and indicated staff will seek any available grants.
Mayor Miller spoke of the Class A bio-solids being environmentally friendly and readily usable as fertilizer.
City Manager Bair spoke of the process which offers overall operational improvements. Director Kress spoke of the process as being safe for the environment and should exceed future EPA regulations.
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller thanked Boy Scout Troop 48 for participation in the Council meeting.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
Councilman Hausmann also thanked Boy Scout Troop 48 for their participation. He also spoke of hearing good comments about snow removal this season.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
Parks and Recreation Director Kimberly Caughran announced upcoming events:
* St. Patrick's Day Pooch Party at Willoughby Farm, March 15
* Mom and Son Date Night at Activity Center, March 20
* Little Lady Tea Party at Activity Center, March 8
* Beekeeping class at Willoughby Farm, February 15
* Maple Syrup class at Willoughby Farm, February 16
Assistant City Manager Derek Jackson spoke of the City's Sustainability Plan. He mentioned open house events scheduled:
* February 27 - City Hall
* March 7 - Library
* March 17 - City Hall
* March 25 - City Hall
City Manager Bair gave an update regarding recreational cannabis sales in January for HCI:
* Total sales - $5.5 million
* Medical Sales - $500,000
* Recreational Sales - $5 million
* Local Sales Tax - $125,000
* Revenues will be split between capital projects and operations
* 13.6% of Illinois sales from Collinsville
He advised the parking situations has been resolved.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending January 31, 2020, in the Amount of $1,766,274.33
2. Motion to Approve Payroll for the Period Ending January 24, 2020, in the Amount of $734,508.35
3. Motion to Approve Minutes of the January 28, 2020 Council Meeting Attachments:
4. Resolution Reappointing Member to the Building Code Review Committee (Tony Crafton)
5. Resolution Reappointing a Member to the Parks and Recreation Advisory Commission (Richard Rehg)
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Hausmann, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
M. NEW BUSINESS
1. Ordinance Amending Various Provisions of the Collinsville Municipal Code in Relation to the Minimum Legal Age for Tobacco Use
Police Chief Steve Evans advised this amendment is necessary to reflect changes in the State Statutes regarding the minimum legal age for tobacco use. The Code of Ordinances will reflect the following amendments:
Section 9.16.130 - making it unlawful to sell, buy for, or distribute tobacco in any form to a minor under the age of 21.
Section 9.16.150 - making it unlawful to knowingly sell, exchange, deliver or give tobacco accessories to a minor.
Section 9.32.200 - define a minor as a person under the age of 21, add electronic cigarettes to the definition of tobacco paraphernalia, add oils, liquids to definition of tobacco products, raise fine for first offense to $75.00 and second offense to $150.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
2. Ordinance to Award Bids for 2020 MFT Maintenance Program
City Engineer Troy Turner advised this ordinance would authorize the purchase of various MFT materials. He listed the lowest bids received and recommended approval. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
3. Ordinance Repealing and Replacing Ordinance 19-78 Authorizing a Loan Agreement in an Amount of $7,500,000 From the Illinois Environmental Protection Agency's Water Pollution Controls Loan Program For the 11, 2020 Construction of the Bio-solids Dewatering Facility at the Wastewater Treatment Plant
Director Kress advised the scope of the project has been revised to produce a Class A bio-solids. He advised the revision would reduce operational costs and eliminate the need for future capital investments. The cost of the project is estimated at $6,910,000 with the loan amount not to exceed $7,500,000. He advised EPA recommends asking for a loan in excess of the estimate cost to eliminate revision of the loan later. The term of the loan is 20 years to be repaid in semi-annual payments beginning 6 months after project completion. The debt service will be repaid through reduction of operational costs and revenues from sewer rates.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
4. Ordinance Authorizing the Mayor to Sign Real Estate Purchase Contract (404 St. Louis Rd. and Bond Ave.)
City Manager Bair advised this ordinance would authorize the purchase of 404 St. Louis Road in the amount of $120,000. He advised this location was identified as an issue with the Great Streets Project due to unidentified public right-of-way. The acquisition will allow for the consolidation of lots and allow for a clear and safe right-of-way layout. A new parking lot will be created to allow for additional parking options for Kruta's Bakery and McDill's.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
5. Ordinance Authorizing the Mayor to Sign a Redevelopment Agreement Between the City of Collinsville and The Glik Company 11, 2020
City Manager Bair advised this ordinance would authorize a development agreement with Glik Company for the development of their headquarters on ABC Parkway. The development will consist of a 40,000 sf office, warehouse and distribution center with online sales. The estimated project costs is $5.3 million. TIF eligible costs estimated at $1.6 million. The facility will employee 60-80 people. The online sales tax revenues to the City is estimated at $266,800 over 10 years with City property tax revenues at $98,942.
He displayed an aerial map of the site and rendering of the facility.
City Manager Bair outlined details of the agreement: * TIF incentives at $600,000 upon substantial completion (11.2% of total development costs) * 50% online sales tax rebate over 10 years (estimated at $133,411)
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
6. Ordinance Approving a Collective Bargaining Agreement with the International Union of Operating Engineers Local 520C and the City of Collinsville
City Manager Bair advised this ordinance would authorize a 3 year labor agreement with City employees in the Public Works Department. The term of the agreement is from January 1, 2020 until December 31, 2022. He highlighted provisions of the agreement:
* Sick leave language clarified.
* Residency extended to 15 miles from City Hall.
* Raingear and Safety Equipment amount increased from $240 to $400 per year.
* Union Training Fund participation.
* Wages - 2% in 2020, 1.5% in 2021 and 2022.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
11, 2020 Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
7. Ordinance Approving a Collective Bargaining Agreement with the International Union of Operating Engineers Local 148 and the City of Collinsville
City Manager Bair advised this ordinance would authorize a 3 year labor agreement with City employees in the Water Treatment Plant. The term of the agreement is from January 1, 2020 until December 31, 2022. He highlighted provisions of the agreement:
* Sick leave language clarified.
* Residency changed to 25 miles from City Hall.
* Raingear and Safety Equipment amount increased from $240 to $400 per year.
* Union Training Fund participation.
* Wages - 2% in 2020, 1.5% in 2021 and 2022
A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property
11. Pending or threatened or Imminent Litigation
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to adjourn at 7:34 pm. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
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