City of Collinsville City Council met Jan. 26.
Here is the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 - Absent: 0
Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, and Mayor John Miller
C. INVOCATION
Delivered by Pastor Jennifer Glover of St. John's UCC.
D. PLEDGE OF ALLEGIANCE
Led by Boy Scott member and recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Mayor's Outstanding Business Award - Red Top BBQ & Chili
Mayor Miller presented Larry Gilmore, owner of Red Top BBQ and Chili, with the Mayor's Outstanding Business Award for his efforts in donating meals to children during the pandemic.
2. Presentation of Great Rivers and Routes Game Changers Award
Parks and Recreation Director Kimberly Caughran announced that the Parks and Recreation Department received recognition by the Great Rivers and Routes Tourism Bureau (GRRTB) for their efforts and programming. She thanked GRRTB and Council for their support.
3. Meritorious Service Award - Lieutenant Chris Castens and Firefighters Colin Fuhrmann, Dan Gulledge, and Jim Wilderman
Mayor Miller and Fire Chief Kevin Edmond presented each recipient with a Meritorious Service Award. Mayor Miller summarized the situation and their actions that led to this award in which they rescued someone trapped in a house fire.
4. Recognition of Lt. Gary Scaggs on his Retirement - 31+ Years of Service Mayor Miller and Police Chief Steve Evans presented Gary Scaggs with a retirement plaque honoring his years of service.
5. Promotion of Mark Krug to the Rank of Lieutenant
Mark Krug was sworn in by Mayor Miller as a Lieutenant with the Police Department.
6. Promotion of Scott Pritchett to the Rank of Sergeant
Scott Pritchett was sworn in by Mayor Miller as a Sergeant with the Police Department.
F. BUSINESS PRIOR TO PUBLIC INPUT
1. Ordinance Rezoning Real Estate Owned by James C. and Gladys W. Wallace Located at 1019 Vandalia Street from "R-1A" Single Family Residential District to "B-2" Limited Commercial District
Associate Planner Cristen Hardin advised the owner of 1019 Vandalia, previously occupied as Wallace Realtors, is retiring. The previous use constitutes a legal nonconformity so the owner is seeking to rezone the property as commercial before trying to sell it. She advised the Planning Commission and staff recommends approval.
Mayor Miller inquired as to a potential buyer for the property to which Ms. Hardin advised there is not at this time.
Councilman Jerome spoke of limited commercial district with low impact. Ms. Hardin defined B-2 zoning requirements and restrictions.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
G. COUNCIL DISCUSSION
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of the awards and retirement presented tonight. He mentioned the importance of supportive families. He spoke of being hopeful for the new year. He thanked Mr. Gilmore and Red Top BBQ for their contributions.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
City Manager Bair gave a COVID update.
Director Caughran highlighted Parks and Recreation events:
Ice Cream for Breakfast - Feb. 6
Little Free Valentines - through Feb. 7
Dr. Seuss Virtual Birthday Celebration - Feb. 27
Youth baseball and softball league registration underway
Camp KAHOK summer camp
Counselor-In-Training summer program
Aqua Park Season Passes on sale
Lastly, she advised the Aqua Park is hiring and encouraged anyone interested to apply online.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending January 15, 2021, in the Amount of $1,862,198.76
2. Motion to Approve Payroll for the Period Ending January 8, 2021, in the Amount of $708,808.15
3. Motion to Approve Minutes of the January 12, 2021 Council Meeting
4. Resolution of Support for the Great Rivers and Routes Tourism Bureau
5. Resolution to Repeal and Replace Previous Resolutions to Include Taxable Allowances as IMRF Earnings
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. NEW BUSINESS
1. Ordinance to Authorize Change Orders and Additions to Contract with Kehrer Brothers West Roofing Inc. (P.D. Roof Replacement Project #CIP20-003)
Associate City Engineer Kevin Madden advised the original ordinance authorizing Kehrer Brothers West Roofing for the Police Department Roof Replacement project was approved on June 9, 2020 in the amount of $299,200. During construction, two issues were identified requiring change orders and explained the purpose for each:
1. Tapered Insulation - $7,599
2. Scupper Sleeve - $1,942
A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Amending an Agreement with Archimages for Additional Architectural Services for the Design and Planning of the Public Works Administrative and Maintenance Facility in an Amount Not to Exceed $32,560
Public Works Director Dennis Kress advised this ordinance would amend the agreement with Archimages to include professional design services of the Public Works Facility. Services included in this amendment are:
Furniture layout - $4,500
Landscaping and irrigation - $3,560
Security measures - $8,500
Construction system design - $7,000
Water Facility - $9,000
City Manager Bair advised staff initially thought of doing some of the design work in-house but determined they could not plus it was more feasible to have it professionally done.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Authorizing the City Manager to Sign an Agreement with SearchWide Global to Perform an Executive Search for General Manager Position at Gateway Convention Center in the Amount Not to Exceed $36,000
City Manager Bair advised this ordinance would authorize an agreement with Seachwide Global for the recruitment of a General Manager for the Gateway Convention Center. He clarified the amount is not to exceed $40,000 (30% of base salary or $36,000 as base search fee and $4,000 for search expenses). He spoke of Searchwide Global's capabilities in recruiting for an unique position. He advised the agreement was executed under emergency authority and asked Council to approve making it retroactive.
Councilman Jerome spoke of the position being crucial and necessary to find qualified candidates. Councilmen Hausmann and Green agreed.
Councilman Jerome made the motion to amend the ordinance in the amount not to exceed $40,000, second by Councilman Hausmann; roll call vote: Jerome - yes, Hausmann - yes, Green - yes, Stehman - yes, Miller - yes.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve as amended. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Resolution Giving Final Plat Approval to Subdivision Under Collinsville Subdivision Control Ordinance, Being a Subdivision in Part of the West Half of the Southeast Quarter of Section 28, Township 3 North, Range 8 West of the Third Principal Meridian, City of Collinsville, Madison County, Illinois (Strong Avenue Cottages)
Final Plat
Community Development Director Travis Taylor advised Geiler Properties is requesting Final Plat approval to subdivide property into 5 single family residential lots. He spoke of infrastructure improvements associated with this property. He displayed an aerial view of the property and described the timeline of the project.
City Manager Bair inquired of a storm water maintenance agreement with the developer to which Director Taylor confirmed agreement in place.
Councilman Stehman inquired of sidewalks to be installed by the developer. Director Taylor advised sidewalks were not required due to lack of infrastructure and lot sizes. Director Kress further explained that sidewalks would normally be required; however, they were not feasible at this location as they would have cut into lot size making it difficult to develop. Councilman Stehman spoke of the need for level of standards when developing and Councilman Hausmann agreed.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
5. Resolution of Support for Madison County Environmental Grant
Director Caughran advised this resolution of support is required for the annual Madison County Environmental Grant. Grant funds ($15,000) will be used towards stormwater management at Willoughby Farm.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 11. Pending or Threatened or Imminent Litigation
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Green, seconded by Councilman
Hausmann to adjourn at 7:45pm. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2021/1/1412_M_City_Council_21-01-26_Minutes.pdf
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