City of Collinsville City Council met Feb. 23
Here is the minutes provided by the council:
A. Call Meeting to Order
Mayor Miller called the meeting to order at 6:31 pm.
B. Roll Call
Also present: City Manager Mitch Bair and City Clerk Kim Wasser
Absent: Corporate Counsel Steve Giacoletto
Present: 4 - Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller
Absent: 1 - Councilman Tony Hausmann
C. Invocation
Delivered by Pastor Dale Barnhurst of Seventh-day Adventist Church.
D. Pledge Of Allegiance
Recited.
E. Proclamations/Recognition/Presentations
1. Swearing-In Ceremony of John Bailot as Fire Chief
Mayor Miller swore in John Bailot as Fire Chief.
Chief Bailot thanked the Mayor, Council and City Manager for the opportunity. He spoke of working as a team with other Department Heads and Fire personnel.
F. Business Prior To Public Input
1. Public Hearing on Pre-Annexation Agreement - 8307 College Street
a. Motion to Open Public Hearing
b. Staff Report
c. Public Input
d. Motion to Adjourn Public Hearing
Motion to open public hearing by Councilman Green, second by Councilman Stehman. Roll call vote: Green - yes, Stehman - yes, Jerome - yes, Miller - yes.
Staff Report: Community Development Director Travis Taylor advised the applicant is requesting a pre-annexation agreement in order to access City water services. He displayed a utility map which identified water services available within the neighborhood of 8307 College Street. He advised that City sewer services at not available to the area at this time.
Public Input: Chris Donohue identified himself as the Attorney for Nameoki Township. He advised the township wished to publicly object to the annexation agreement because it appearance as an involuntary annexation. He indicated he is of the understanding that there is already water service. He spoke of the impact an annexation of this parcel would have on the township.
Motion to adjourn the public hearing by Councilman Stehman, second by Councilman Green. Roll call vote: Green - yes, Stehman - yes, Jerome - yes, Miller - yes.
2. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement Between the City of Collinsville and Manuel Del Rio - 8307 College Street
Attachments:
Agenda Item Report Ordinance
Petition and Agreement Annexation Plat
PC Staff Report
Director Taylor advised this ordinance would authorize a pre-annexation agreement for 8307 College Street and allow the applicant to access City water services. City Manager Bair indicated the applicant expressed an urgency due to a failing well water system. He also mentioned EPA requirements due to the failing well system. He also clarified that this is a voluntary pre-annexation agreement. He advised the area does not have City sewers and may not for some time. He explained Madison County's public health requirement forcing parcels to tap onto City sewers when available.
Councilman Stehman clarified that Nameoki Township does not supply water services. City Manager Bair advised they do not.
A motion was made by Councilman Jerome, seconded by Councilman Green City of Collinsville to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
3. Ordinance Rezoning Property Owned by Koerner Heritage LLC Located at 5317 Horseshoe Lake Road From "BP-3" Business Park District to "P-BP-3"
Planned Business Park District
Attachments:
Agenda Item Report
Ordinance
Site Plan
PC Staff Report
Draft PC Minutes 2-11-2021
Overview by Associate Planner Caitlin Rice, who advised this address consists as a vacant 2.8 acre lot. The applicant wants to build a 6,300 square foot warehouse and office space with a 17,000 square foot future expansion slated within the next 5 years. She indicated the use is consistent with surrounding parcels. Rezoning would allow for future expansion and encourage development. She spoke of side yard setbacks, design requirements, and waiving irrigation for future expansion area only. She displayed a site plan and site elevation drawings, with the building facing Horseshoe Lake Road. Lastly, she advised staff recommends approval as the use and rezoning is consistent with the Comprehensive Plan, Future Land Use Map and Zoning.
Councilman Jerome spoke of potential landscaping issues with the removal of an irrigation system on the future expansion area. Ms. Rice advised any potential issues would be addressed by maintenance of landscaping and enforced.
A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
G. Council Discussion
1. Financial Update
Chief Financial Officer Kris Mooney gave a summary of the 2020 City Finances. He indicated, despite the pandemic, sales tax and other revenues remained relatively high. He mentioned the impact
COVID had on hospitality (Hotel/Motel Tax and Gateway Center). The City received just over $1 million grant for emergency responder salaries which reduced deficit. The City also instituted a freeze on capital expenditures.
City Manager Bair spoke of revenues outside of the City's control but happy with the results in the middle of a pandemic.
Both Councilmen Stehman and Jerome thanked staff for the efforts. Councilman Green spoke of the emotional toll COVID had. Mayor Miller thanked the public for their support during the pandemic.
City Manager Bair spoke of moving forward with necessary capital improvement projects. He mentioned ways to drive the hospitality market.
2. Key Performance Indicators - Community Development
Attachments: Memo
Deputy City Manager Derek Jackson advised updates for each department's performance will be given to Council at future meetings. He advised Key Performance Indicators for the Community Development Department will be outlined in tonight's discussion by Director Travis Taylor.
Director Taylor gave the following update for each aspect his department handles as well as goals for 2021.
Planning and Zoning
Increase number in variance applications for 2020 in comparison to 2019. Several text amendments are slated for 2021 to address issues.
Commercial rezoning dwindled in the later part of 2020 due to the pandemic.
Significant increase in Development Assistance Team (DAT) meetings for potential developments.
Planning and Zoning Goals
Increase in staff-initiated code amendments.
Continue with and possibly increase DAT meetings.
Expand performance tracking measures.
Implement CityWorks software for tracking.
Business Licensing
Decrease in commercial businesses but an increase in home occupations in which he contributed to COVID.
Business Licensing Goals
Implement program into CityWorks.
Integrate with City's Building Permit and Occupancy Programs.
Single Family Residential Permits
Increase in renovation permits in which he contributed to more people staying home due to COVID.
Single Family Residential Goals
Consider programs that promote new construction.
Review type of permits to be issues and restructure accordingly.
Multi Family Residential Permits
No new multi-family permits issues.
Multi Family Residential Goals
Begin tracking developments construction value per unit and not as a whole.
Commercial Permit
Increase in new commercial permits and construction from previous year. He highlighted significant developments.
Occupancy Program
Staff has been able to complete inspections in a timely manner.
Decrease in inspections performed was due to the parameters set forth by the rental inspection program.
Occupancy Program Goals
Start tracking staff time per inspection.
Ongoing communications and education to the public regarding the program.
Demolition Permits
Total of 9 homes demolished - 5 by the City and remaining 4 by owners with direction from staff.
Demolition Goals
Continue to identify nuisance properties and abate.
Include and track the demolition of accessory structures.
Code Enforcement
Slight decrease in violations which could be due to a staff shortage.
Code Enforcement Goals
Utilize CityWorks software program for tracking and turnaround time.
Continue to educate public as a pro-active approach.
Customer Service
Overall, COVID impacted an increase in phone calls and reduced counter traffic as City Hall was closed to the public for a period of time.
Customer Service Goals
Refine stats to include volume of calls by program, department and/or nature.
Work towards CityWorks Public Access via website.
H. Speakers From The Floor
None.
I. Comments & Announcements - Mayor
Mayor Miller thanked the Street Department personnel, as well as the Water and Sewer
Departments, for their efforts in removing snow. He welcomed Chief Bailot. Lastly, he spoke of COVID vaccinations being administered at the Gateway Center.
J Comments & Announcements - Council Members None.
K. Comments & Announcements - City STAFF
City Manager Bair highlighted upcoming events at the Parks and Recreation Department: Shamrock Window Hunt
Leprechaun Hunt
Adult Egged Scramble
Dog Pictures with the Easter Bunny
Delivery of Bunny Boxes
Farmers to Families Free Food Giveaway
L. Consent Agenda
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending February 10, 2021, in the Amount of $1,094.797.14
2. Motion to Approve Payroll for the Period Ending February 5, 2021, in the Amount of $684,734.60
3. Motion to Approve Minutes of the February 9, 2021 Council Meeting
4. Resolution Appointing a Member to the Fire Pension Board (John Bailot)
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
M. New Business
N. Old Business
O. Closed Session
P. Announcements
Q. Adjournment
A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 8:11 pm. The motion carried by the following vote:
https://collinsville.legistar1.com/collinsville/meetings/2021/2/1426_M_City_Council_21-02-23_Minutes.pdf
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