Village of Dupo Board of Trustees met June 7.
Here is the minutes provided by the board:
Open Time: The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting at the Dupo Village Hall. The meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the meeting were: Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustee(s) Absent: None. There being a quorum present, President Wilson declared the meeting open for business. Others in attendance: Clerk Nadler, Attorney Swartwout, Treasurer Holzhauer, Chief Plew, Sergeant Cooper, Patrick Carrier, Bill Kenny, Justin Roy, Carrie Schroeder, Brett Small, Mike Sullivan, Cameron Cleveland, and Teri Harvell.
Communications: None.
Approve Minutes of Previous Meeting: Trustee Dell motioned, and Trustee Foster seconded for the Board to approve the regular session minutes from the regular meeting of May 17, 2021, and the special meeting of May 25, 2021, as presented. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Bills: Trustee Keys motioned, and Trustee Basinski seconded for the Board to approve the bills, as presented. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: Justin Roy addressed the board regarding an IDOT jurisdictional map and a small section of Adams Road that shows as under Dupo maintenance. Discussion was held regarding how MFT funds are distributed and it makes most sense to turn over that section to Sugarloaf road district. Justin Roy is going to check into what it will take to get it moved to Sugarloaf. Discussion was held regarding a request to use Adams Rd. for a heavy delivery and concerns with the request.
Old Business: Discussion was held regarding moving toward in-person meetings with allowing Trustees and special guests in-person and the general public via Zoom only for June and the reevaluate.
Discussion was held regarding I255 extension through June 2023 and the need for a meeting to discuss pre-engineering funding, moving funding around from various buckets, finalizing the updated Supplemental Agreement, and other development planning.
Discussion was held regarding moving the building inspector position being moved to the Admin committee for interviewing.
Discussion was held regarding obtaining Surety bonds – the Mayor, Clerk and Chief are covered by the IMRF insurance contract. The Treasurer is only covered for $500,000 and we are obtaining a quote for a higher limit per Village ordinance.
New Business: Discussion was held regarding obtaining bids to have a new message board installed on Main Street to replace the old board. Trustee Foster is going to start looking for bids and work with the Admin Committee.
Discussion was held regarding Village wide staffing. The Village is short headcount, Street will be down to 2 people this week. A committee will need to look at staffing, including temporary coverage if needed from the Union Hall.
Discussion was held regarding Village noise ordinance, what is currently covered, the hours of coverage, the enforcement concerns, fines, fights, and other disturbances. Options will be evaluated for fines and other potential changes.
Trustee Keys motioned, and Trustee Basinski seconded for the Board to appoint Barney Mundorf as Village Employment Attorney to replace Jay Dowling. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Committee Reports:
Sewer Committee Chairperson Foster discussed clarifier #1 is repaired but not yet online because of additional issues with the digestor, and plans on repairing.
Finance/Ordinance Committee reported that IMRF will be starting an audit.
Water Committee Chairperson Basinski discussed Mike Koonce out of office coverage and a 4th amendment with the PPA with Standard Solar for a date change, but finding also some indemnification language added that needs to be removed.
Trustee Basinski motioned, and Trustee Dell seconded for the Board to approve Ordinance 21-07, the 4th amendment of the PPA with Standard Solar moving the date for the final project completion to July 15, 2021, pending removing the indemnification clause. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Gas/Parks Committee Chairperson Phillips discussed the need to replace malfunctioning sensors, repairs needed at the Village Park bathrooms, putting in mulch at the playgrounds, obtaining sealing bids for blacktop, donations status, and a meeting next Monday for July 4th planning at 6:00 PM.
Trustee Phillips motioned, and Trustee Basinski seconded for the Board to purchasing 2 new gas sensors for $3,743.76 from Sensit Technologies. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Trustee Phillips motioned, and Trustee Keys seconded for the Board to repair the sinks at the Park with the lowest bid not to $4,500. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Safety Committee Chairperson Keys discussed hiring of 2 officers.
Trustee Keys motioned, and Trustee Basinski seconded for the Board to hire full time officer Patrick Carrier. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Trustee Keys motioned, and Trustee Phillips seconded for the Board to hire part time officer Bill Kenny. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Justin Roy discussed working together with Sugarloaf and the Village of Dupo. Street Committee had nothing to report.
Zoning/Planning Board: None.
Other Business: Trustee Basinski motioned, and Trustee Dell seconded for the Board to enter into Executive Session to discuss personnel, contracts, and possible litigation per 5 ILCS 120/2 {c}{1}/{2}. Trustees voting “Aye,” Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session began at 8:05 P.M.
Trustee Basinski motioned, and Trustee Foster seconded for the Board to return to Open Session. Trustees voting “Aye,” Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Executive Session concluded at 8:55 P.M.
Discussion was held regarding increasing part-time police pay rates, and sewer rate ordinance.
Trustee Keys motioned, and Trustee Foster seconded for the Board to approve Resolution 21-06 increasing part-time pay from $17/hr to $20/hr. Trustees voting “Aye”, Basinski, Dell, Foster, Taylor, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Discussion was held regarding the Committee list, proposed assignments, and suggested and needed duties.
Adjournment Time: With nothing further to come before the board, Trustee Phillips motioned, and Trustee Foster seconded for the Board to adjourn the meeting.
http://www.villageofdupo.org/wp-content/uploads/minutes-agendas-newsletters/Minutes_2021-06-07.pdf
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