Village of Godfrey Board of Trustees met Aug. 3.
Here are the minutes provided by the board:
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:00 p.m., at the Village Hall 6810 Godfrey Rd.
Roll Call:
Present: Jeff Weber, Karen McAtee, Ben Allen, Virginia Woulfe-Beile, Rick Lauschke, Sarah Woodman and Michael McCormick.
Absent: None
Village Attorney: Tom Long
Building Code and Zoning Administrator: Laura Dixon
Director of Parks and Recreation: Todd Strubhart
Director of Maintenance: Jim Lewis
Village Engineer: Richard Beran
Economic Development: Jim Mager
PRESENTATIONS:
PROCLAMATIONS:
APPROVAL OF MINUTES:
Mayor McCormick asked for the approval of the minutes for the July 6, 2021 meeting. Minutes were approved with no objections from the Board of Trustees.
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Ben Allen reported that the next meeting of Public Safety Committee will be September 7, 2021 at 6:00 p.m. at the Village Hall
FINANCE COMMITTEE REPORT
Trustee McAtee reported that the next meeting of the Finance Committee will be September 7, 2021, after the close of the Public Safety Committee.
Trustee McAtee moved for the approval to purchase 2 headsets with the transmitter to be mounted in the Vactor from Coe Equipment, Inc. of Rochester, Illinois at a total cost of $4,037.50, seconded by Trustee Woodman. Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved for the approval of hiring Keo Sabengsy on a one time contractual basis at a cost of $200 for a Disc Golf Clinic August 29, 2021 and to give authorization for the Village Treasurer to make payment of $200 as an September 2021 Pre-Paid, seconded by Trustee Woodman. Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved for the approval to contract Byrne and Jones of St. Louis, Missouri for Infield A improvements in an approximate amount of $82,690, seconded by Trustee Weber. Roll Call Vote: Ayes: Weber, McAtee, Allen, Lauschke, Woodman Nays: Woulfe-Beile Absent: None. Motion Carries.
Trustee McAtee moved for the approval for Jim Mager, Economic Development Director, and Rich Beran, Village Engineer, investigate the expense and engineering constraints of the purchase/placement of an electronic sign at Godfrey Road/Lars Hoffman Crossing from, seconded by Trustee Woodman Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved for the approval of the proposal for Glazebrook Park Soccer Field 1 (Chris Kane Field from Arrow Signs to install the scoreboard and additional electrical work needed to place the scoreboard into service for the not to-exceed amount of $13,330.00 and to give authorization to the Village Treasurer to make payment of 50% percent $6,665.00 as a September 2021 pre-paid, seconded by Trustee Woodman. Poll of the Board: Ayes-6 Nays-None, Absent None. Motion carries.
Trustee McAtee moved for the approval of the purchase of Wenzel Road right-a way and permanent drainage easement for parcel 24-1-01-25-00-000- 010 & 24- 1-01-25-00-000-010.001 from Lyerla Properties, LLC of Alton, Illinois in the amount of $1,450.00, seconded by Trustee Woodman. Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved for the approval of the lowest bid received for the Glazebrook Park Expansion- Phase I Improvement Plans from R.W. Boeker Company, Inc. from Hamel, Illinois for the Base Bid, Alternate #1 at a cost not-to exceed $2,122,500, seconded by Trustee Woulfe-Beile. Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved for the approval of Raffle License with the Waiver of the Fidelity Bond and Application Fee for Godfrey Women’s Club of Godfrey, Illinois for the Christmas Carousel Main and Business Raffle to be held from September 1 to November 6, 2021, seconded by Trustee Woodman. Poll of the Board: Ayes 6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved to pay the invoice from Madison County for the monthly Sheriff's Contract payment, and to give authorization to the Village Treasurer to make payment as a September 2021 prepaid, seconded by Trustee Woodman. Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved to give authorization to Matt Darr of Williams Office Products of Alton, Illinois to sell online the Surplus inventory (Toshiba Phones), seconded by Trustee Woodman. Poll of the Board: Ayes-6 Nays-None, Absent None. Motion carries.
Trustee McAtee moved for the Approval of the August 2021 Accounts Payable: General Fund $318,056.64; and the Motor Fuel Tax Fund $195,517.89; and the Street Department $121,580.18, second by Trustee Woulfe-Beile. Poll of the Board: Ayes-6 Nays-None, Absent- None. Motion carries.
Trustee McAtee moved for the approval of the of the Payroll Account for the period of 06/01/2021to 07/17/2021for the Village for a total payroll of $ 148,759.11, mileage of $ 270.76 and payroll taxes of $ 24,056.82, seconded by Trustee Weber. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
FINANCIAL REPORT:
Trustee McAtee read the June 2021 Treasurer’s Report
PUBLIC COMMENTS:
COMMITTEE REPORT:
PARKS AND RECREATION DEPARTMENT
Todd Strubhart, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be August 13, 2021 at 8:30a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Building and Zoning Commission will be August 18July 21, 2021 at 6:00p.m.-CANCELLED
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE
Jim Mager reported that the next meeting of the Community Planning, Economic Development will be August 11, 2021 at 6:00p.m.-CANCELLED
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE Virginia Woulfe-Beile, Trustee of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection and Energy Efficiency Committee will be August 20, 2021 at 12:00p.m. – at Village Hall- CANCELLED.
EDSA COMMITTEE
Chris Sichra reported that the next meeting of the EDSA Committee will be October 12, 2021 at 11:00a.m.
STORM WATER COMMITTEE
Rich Beran, Chairman of the Stormwater Committee reported that the next meeting of the Storm Water Committee will be August 4, 2021 at 5:30p.m.- CANCELLED
COMMUNICATIONS:
∙ Trustee Weber moved to place all correspondence on file in the Mayor and Clerk’s office, Email From John Roberts, Memos From Mayor's Office, Email From Tim Viviano, Email From Virginia Woulfe-Beile, Email From Jim Mager, Email From Colin Jeffery, Memo From Mayor's Office, Email From Jim Mager-Enterprise Zone, Email From Trudy Bodenbach, Email From Jim Mager-Halloran Project, Memo From Richard Harnish, Email From Jim Mager-Event Signage, Email From Ben Hamberg, Email From Charles Coffin, Email From Mayor's Office, August 2021 Calendar,
July 2021 Clerk's Revenue, July 2021 Sewer Payments, Thank You Card From Debbie Wedding, Seconded by Trustee McAtee. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
UNFINISHED BUSINESS:
CONSIDERATION AND APPROVAL OF AN ORDINANCE ADOPTING THE COMPREHENSIVE PLAN UPDATE FOR THE VILLAGE OF GODFREY Trustee Weber moved for the approval of AN ORDINANCE ADOPTING THE COMPREHENSIVE PLAN UPDATE FOR THE VILLAGE OF GODFREY, seconded by Trustee McAtee. Roll Call Vote: Ayes: Weber, McAtee, Allen, Woulfe-Beile, Lauschke, Woodman Nays: None Absent: None. Motion Carries. Ordinance 16- 2021
NEW BUSINESS:
CONSIDERATION AND APPROVAL FOR AN ORDINANCE APPROVING MINOR SUBDIVISION
Trustee Weber moved to suspend the rules for the approval for AN ORDINANCE APPROVING MINOR SUBDIVISIONAN, seconded by Trustee McAtee. Roll Call Vote: Ayes: Weber, McAtee, Allen, Woulfe-Beile, Lauschke, Woodman Nays: None Absent: None. Motion Carries.
Trustee Weber moved for the final approval for AN ORDINANCE APPROVING MINOR SUBDIVISION, seconded by Trustee McAtee. Roll Call Vote: Ayes: Weber,
McAtee, Allen, Woulfe-Beile, Lauschke, Woodman Nays: None Absent: None. Motion Carries.
Consideration and approval of AN ORDINANCE AMENDING THE OCCUPANCY PERMIT REQUIREMENT WITHIN THE VILLAGE OF GODFREY, ILLINOIS CHAPTER 18 , ARTICLE II, CODE OF ORDINANCES FOR THE VILLAGE OF GODFREY
****FIRST READING*****
Consideration and approval of the sponsorship of a Tree Walk in LaVIsta Park by Trees Forever - Emily Ehley
Trustee Weber moved for the approval of the sponsorship of a Tree Walk in LaVIsta Park by Trees Forever, second by Trustee Woulfe-Beile. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Consideration and approval of the Great Godfrey Corn Maze - Condition of corn crop growing issue. Todd Strubhart, Director of Parks and Recreation, addressed the Board. He reported that the corn had only grown to 3 ft. and would like permission to cancel the Great Godfrey Maze. He was told by Tony Joehl that the nitrogen that was put down potentially washed away due to all the rain. Trustee Weber moved to cancel the Great Godfrey Maze for 2021, second by Trustee McAtee. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Approval of Union Contract
Trustee Weber moved for the approval of the Union Contract, second by Trustee McAtee.
Roll Call Vote: Ayes: Weber, McAtee, Allen, Woulfe-Beile, Lauschke, Woodman Nays: None Absent: None. Motion Carries.
Consideration and approval to waive the fee of $100.00 for a special event license for St. Ambrose "Applefest' September 24, 2021 from 5:30-11:30 pm. Trustee Weber moved for the approval to waive the fee of $100.00 for a special event license for St. Ambrose "Applefest' September 24, 2021 from 5:30-11:30 pm, second by Trustee McAtee.
Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
EXECUTIVE SESSION
PUBLIC COMMENTS:
Michelle Whitman asked for an update on the Gladys/Isabel project. Rich Beran, Village Engineer, explained that the Water Main would be complete by tomorrow. There would be two contractors with approximately 2 weeks worth of work to replace dirt in front of the houses.
TRUSTEES, CLERK AND STAFF COMMENTS
Trustee Allen moved to adjourn the meeting at 6:29 p.m., seconded by Trustee Weber. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried. Motion carried.
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