City of Collinsville City Council met Nov. 9.
Here are the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 -
Absent: 0
Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller
C. INVOCATION
Delivered by Pastor Jerry Casey of Providence Church.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Proclamation - National Apprenticeship Week
Mayor Miller read the Proclamation.
2. Recognition of George Julian on his Retirement - 27 Years of Service
Mayor Miller publicly thanked Mr. Julian for his years of service to the City. Mr. Julian was not present.
3. Swearing-In Ceremony of Kevin Reis as Deputy Fire Chief
Chief Bailot introduced Mr. Reis. Mayor Miller presided over the swearing-in ceremony.
F. BUSINESS PRIOR TO PUBLIC INPUT
1. Ordinance Rezoning Real Estate Owned by Adam and Ashley Embrey from "B-2" Limited Commercial District to "UCD" Uptown Collinsville District (514 W. Main St.)
Community Development Director Travis Taylor advised the property owner is requesting to rezone the property to UCD in order to allow for a change in the use of the property. The property owner plans to utilize the first floor as an office and residential unit upstairs. He displayed aerial pictures of the property as well as zoning map of surrounding properties. A hearing was held before the Planning Commission regarding the rezoning in which they recommended approval.
A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Rezoning Real Estate Owned by Patricia Malter from "B-4" Commercial District to a "P-B-4" Planned Commercial District to Permit the Use as a Single-Family Residence Through a Special Use Permit (901 Vandalia)
Director Taylor advised the property owner is seeking to utilize the existing mixed use structure as a residential unit for the time. The owner may want to use the main level as an office in the future. He indicated the proposed Planned District will preserve the commercial nature of the property and permit the owner to revert to commercial use in the future. He displayed an aerial picture and zoning map of the surrounding properties. He also displayed renovation pictures of property and spoke of the appealing curbside appearance. A hearing was held before the Planning Commission regarding the rezoning in which they recommended approval.
A brief discussion was had regarding the renovations to the property. They spoke in favor of the Planned District to allow for commercial use in the future. It was clarified that the Special Use Permit resides with the current owner only and is not transferable if the property is sold.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
G. COUNCIL DISCUSSION
1. 2022 Capital Improvement Plan - 2nd Discussion
City Manager Bair advised there are 57 Capital Improvement Projects slated for 2022 with a total amount of $5,435,700. He indicated Utility Tax revenues will be the primary funding source for many of the projects. He spoke of financial strategy by utilizing a portion of the Unassigned Fund Balance to offset CIP. He highlighted the various projects by funding source:
TIF District 1
Summit Ave. Engineering and Design = $175,000
TIF District 4
Jefferson School Storm Water Detention = $350,000
St. Louis Rd. Storm Water = $940,000
MFT
Kruta's public parking lot = $460,000
St. Louis Rd. Streetscape = $15,000
Sugar Loaf Rd. Reconstruction = $50,000
Southwest Corridors Business District
Vehicles for the Parks and Recreation Dept.= $135,000
Mowers = $45,000
Sports Complex Picnic Tables and Trash Receptacles = (-$24,500 grant)
Ventrac = $30,000
Northwest Corridors Business District
Fire Station Alerting = $32,500
Fire Station #2 Generator Replacement = $10,000
Hotel/Motel Tax
Pond Fountains = $60,000
Playground Replacement = $200,000 (-$89,000 grant).
Enterprise Fund
Various water and wastewater projects = $1,150,200
Forfeiture/Seized Assets Fund
Drones = $32,500
Marked Police Vehicle = $42,000
DUI Fund
Marked Police Vehicle = $45,000
Next, he identified and spoke of large scale projects, tentative schedule and priorities which are to be determined:
Sports Complex
Public Works Campus
City Hall Remodel
St. Louis Rd. - Great Street Plan
Sugar Loaf Rd. Redesign
Summit Ave. Improvements
Uptown Event Pavilion
Eastport Business Park Event Plaza
Gateway Center Expansion
Willoughby Farm Parking Lot
W. Main St. Sidewalks
Miner's Theater Renovations
Fire Station(s)
Sustainability Projects - Solar Panels, Electric Cars and Charging Stations
City Manager Bair advised the final draft will be presented to Council at the November 23 meeting for discussion and then presented at December 14 meeting for approval.
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of the upcoming Light Up Christmas Parade scheduled for December 4. He spoke of a tree being donated for the annual lighting of the tree at the Collins House.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
Councilman Green spoke of the upcoming C3 Community Awards Event scheduled for November 10 at the Gateway Center. .
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
City Manager Bair spoke of the collaborated efforts with Unit 10 School District to offer apprenticeship opportunities to local high school students.
Gateway Center General Manager Tim Seeberg mentioned the Festival of Trees event, scheduled for December 8. Tickets are now available to be purchased.
Director Kimberly Caughran, Parks and Recreation Department, highlighted upcoming events:
Light Up Christmas Parade - December 4
Bonfires and Brews - December 18
Fire Chief John Bailot mentioned the City's participation in the Great Shake Out 2021 (Earthquake Drill).
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending October 29, 2021 in the Amount of $1,626,104.89
2. Motion to Approve Payroll for the Period Ending October 15,2021 in the Amount of $755,392.81
3. Motion to Approve Minutes of the October 26, 2021 Council Meeting
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Hausmann, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. NEW BUSINESS
1. Ordinance Authorizing Three (3) Change Orders to the Contract with Christ Bros. Asphalt in the Amount of $48,612.98 (2021 Street Resurfacing Program - Project #ST20-033, Total Contract Amount of $434,572.34
City Engineer Troy Turner advised this ordinance would allow for three (3) change orders in a total amount of $48,621.98 with Christ Bros. Asphalt related to the 2021 Street Resurfacing Program:
Change Order 1 - parking lot striping on Seminary = $360
Change Order 2 - increase sidewalk, curb and gutter for existing ADA ramps = $22,049.76
Change Order 3 - increase quantities on Commerce Drive = $26,203.22
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Authorizing the Mayor to Enter Into an Addendum with CBB Transportation Engineers and Planners (Traffic Planners Services for Northwest Quadrant of Rt. 157) in the Amount of $35,300
Mr. Turner this ordinance would allow for an addendum to the service agreement with CBB Transportation for the traffic study of the northwest quadrant of Rt. 157 at Horseshoe Lake Road. The addendum will add $35,300 to the overall contract for a total of $75,300. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (James Wilderman)
Human Resource Coordinator Payton Drury advised this ordinance would authorize a worker's compensation settlement with Jim Wilderman in the amount of $13,075.95. Mr. Wilderman was injured on June 7, 2021 during the course of his employment. All benefits have been paid and the case is ready to be resolved.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (Christopher Castens)
Human Resource Coordinator Payton Drury advised this ordinance would authorize a worker's compensation settlement with Christopher Castens in the amount of $10,896.63. Mr. Castens was injured on May 4, 2021 during the course of his employment. All benefits have been paid and the case is ready to be resolved.
A motion was made by Councilman Stehman, seconded by Councilman
Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c):
1. Appointment, employment, compensation, discipline or performance of employees
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to adjourn at 7:56 pm. The motion carried by the following vote: Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2021/11/1498_M_City_Council_21-11-09_Minutes.pdf
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